Answering device

Recording your own greeting messages

You can record your own greeting messages. The recording time is limited to 16 seconds for each message. We suggest recording a greeting message within 12 seconds for optimum performance.

As for the ANS/FAX greeting message, you can choose from 16 seconds or 60 seconds of recording time (see page 63).

Suggested messages

ANS/FAX greeting message

“This is (your name, business and/or telephone number). We are

 

unable to answer right now. To send a fax, start transmission. To

 

leave a message, speak after the beep. Thank you.”

 

 

TEL/FAX greeting message

“This is (your name, business and/or telephone number). Please

 

wait for someone to answer your call. To send a fax, start

 

transmission.”

 

 

Mailbox 1 greeting message

“This is (personal name). Please leave your name and message

Mailbox 2 greeting message

after the beep.”

Mailbox 3 greeting message

 

 

 

Message transfer greeting

“This is a transferred message from (your name, business and/or

 

telephone number). Please enter your remote ID (mailbox 1-3

 

password) for remote operation.”

 

 

Note:

If you do not record messages, pre-recorded messages will be played to the caller (see pages 25, 46 and 49).

Recording a greeting message

1

Open the station key panel.

2

Press SELECT until the following is displayed.

 

For the ANS/FAX greeting:

Display: ANS-GREETING

For the TEL/FAX greeting:

TEL-GREETING

For mailbox 1-3 greeting:

 

Example: Mailbox 2

BOX2-GREETING

 

For the message transfer greeting:

3

 

TRNS-GREETING

Press REC .

 

A long beep will sound.

 

4

Speak clearly 20 cm (8 inches) away from the microphone.

The display will show the elapsed recording time. Example: ANS/FAX greeting

 

 

ANS REC.

02s

5

 

 

 

When finished, press STOP .

 

The unit will repeat your message. Adjust the

volume using VOLUME .

Station key panel

SELECT

Microphone VOLUME REC STOP

Note:

If you make a mistake while recording, repeat from step 2.

44