Panasonic KX-F880 Recording a memo message and a telephone conversation

How incoming messages are recorded in a mailbox

1	Call your unit from a touch tone telephone.
	● The ANS/FAX greeting message will be played.
2	Press		and the desired mailbox number ( 1 ,

	2 or	3 ).

●A mailbox greeting message will be played.

3 After the beep, leave a message.

Suggested message:

Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep. To leave a private message,

please press and the desired mailbox number 1, 2, or 3. Thank you.

This is mailbox (1–3).

Please leave your name and message after the beep.

Recording a memo message and a telephone conversation

You can record a memo message and a telephone conversation into a mailbox. Press MAIL BOX until the desired mailbox number is displayed and follow the instructions on page 28.

●If you record a telephone conversation, choose the desired mailbox number after lifting the handset.

Listening to messages in a mailbox

Operations	Advanced

When there is a new message in a mailbox, —the mailbox number indicator will flash, and

—a slow beep will sound if the mailbox alert is set to ON (see the next page).

1	Press MAIL BOX until the desired mailbox			Mailbox number
1	number is displayed.			indicator
	Example: Mailbox 2
	Display:	BOX2	02

Example: Mailbox 2

12 3

MAIL BOX

2	■ If you have not programmed your own
2	password:		Dial keypad
	Press	NEW MSGS. PLAY BACK .	Dial keypad
	Press	NEW MSGS. PLAY BACK .
	or
	■ If you program your own password:
	Press	NEW MSGS. PLAY BACK , then enter
	your password.
		PASSWORD=
	● The unit will play back the new recorded
	messages.
3	To exit the mailbox, press STOP .		STOP
	To exit the mailbox, press STOP .
			NEW MSGS. PLAYBACK

Note:

Station key panel

●REPEAT , SKIP , STOP , QUICK and SLOW can be used during playback (see page 27).

●To listen to all of the recorded messages, open the station key panel and press ALL MSGS. PLAY BACK in step 2.

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Contents

Telephone Answering System with Facsimile FOR OPERATION ASSISTANCE CALL 1-800-HELP-FAX (1-800-435-7329) Caution: Copyright: Important safety instructions Before you start Installation Initial preparation Basic operations Troubleshooting Troubleshooting Routine care Before you start Overview start you Before Installation Installing the recording paper Installing the paper stacker Connecting the telephone line and the power outlet Location of controls Location of controls (cont.) Help function Initial preparation To correct a mistake while programming Setting your facsimile telephone number preparation Initial Basic operations Voice muting Hints for speakerphone operation Handset volume Speaker volume Caller ID capability Ringer volume To stop copying Selecting the resolution To feed 16 or more sheets at a time To stop transmission Fax voice guidance about transmission Transmitting documents (cont.) Fax voice guidance volume MANUAL RECEIVE MODE TEL mode TEL/FAX mode AUTO RECEIVE MODE Friendly reception Memory reception Fax voice guidance about reception To stop reception Setting up voice message and document reception Pre-recordedgreeting messages ■Listening to new recorded messages ■Listening to all of the recorded messages Voice time/day stamp: ■Erasing specific messages from memory ■ Erasing all messages in common memory ■Repeating a message ■Skipping a message ■Changing the playback speed ■Stopping the operation Answering device volume Special receiving modes TEL/FAX mode Page TEL/FAX mode (cont.) Automatic dialing To keep the phone number secret To erase a stored number and station name Fax auto redial Electronic telephone directory Telephone TONE, FLASH and REDIAL /PAUSE buttons Special sending features Delayed transmission Special receiving features Page Junk mail prohibitor Receiving with a distinctive ring service Answering device Suggested messages Page To use a mailbox Mailbox greeting messages Recording a memo message and a telephone conversation Erasing a specific message in a mailbox Transferring incoming call messages Transferring incoming call messages (cont.) Operating the answering device from a remote phone Operating the answering device from a remote phone To listen to messages in another memory after playback ■Erasing a specific message from memory ■Erasing all messages from a specific memory ■Monitoring the room sound ■Recording a marker message ■ Re-recordinga greeting message ■Turning the message transfer/pager call on or off ■Skipping the greeting message Special settings Basic features Advanced features Setting the ANS/FAX mode ring count Setting the FAX mode ring count Setting the TEL/FAX mode ring count Setting the silent fax recognition ring count Changing the caller’s recording time Changing the logo print position Sending documents overseas Changing the display contrast Setting the message alert Setting the recording time alert Setting the friendly reception Setting the fax voice guidance Changing the recording time for the ANS/FAX greeting message Signaling your pager that you have received a fax document Resetting the advanced features Setting the handset switch Printing reports and lists Page Sample of a journal report Sample of a caller list Troubleshooting General Fax Transmission Fax Reception Answering Device Copying If a power failure occurs Clearing a recording paper jam Clearing a document jam Adjusting the feeder pressure Routine care General information Page Service center directory OPERATION ASSISTANCE FAX ADVANTAGE PROGRAM PRODUCT INFORMATION LITERATURE REQUESTS DEALER LOCATIONS ACCESSORY PURCHASES AUTHORIZED SERVICENTERS User information Specifications Page Page Index ■1-yearlimited warranty1 parts & labor ■Toll-freehelp line ■Free overnight replacement2 and repair program