Sharp MX-4500N 7

This chapter explains convenient functions for performing scan transmissions. These functions make it easy to perform

scan transmissions for a variety of purposes.

SENDING THE SAME IMAGE TO MULTIPLE

DESTINATIONS (Broadcast Transmission)

The same scanned image can be sent to multiple scan mode destinations (Scan to E-mail, Scan to FTP, Scan to

Desktop), Internet fax mode destinations, and fax mode destinations in a single operation. Up to 500 destinations

(including a combined maximum of 200 Scan to FTP and Scan to Desktop destinations) can be selected for one

broadcast operation.

7CONVENIENT FUNCTIONS

If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those

destinations in a group key.

Place the original.

Place the original face up in the document feeder tray, or face

down on the document glass.

Originals

Transmission

Contents

Main Scanner Guide TABLE OF CONTENTS 1 NETWORK SCANNER 2 3 5 TRANSMISSION IN INTERNET FAX MODE 6 TRANSMISSION/RECEPTION JOBS 7 ABOUT THIS MANUAL Please note Warning Illustrations and the operation panel and touch panel shown in this manual MANUALS PROVIDED WITH THE MACHINE The icons in the manuals indicate the following types of information: Printed manuals Operation manuals in PDF format Icons used in the manuals 1 AS A NETWORK SCANNER Scan modes 3. BASIC PROCEDURE FOR TRANSMISSION IN SCAN MODE (page 27) Internet fax mode USB memory mode PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION Touch the [Default Settings] key. [POWER SAVE] key / indicator LOGOUT STORING SENDER INFORMATION SETTINGS REQUIRED IN THE WEB PAGE Touch the [Clock] key. Check the date and time. STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK STORING A DESTINATION FOR SCAN TO DESKTOP INSTALLING THE NETWORK SCANNER TOOL ADDING DESTINATIONS BASE SCREEN Address Book screen DOCUMENT FILING IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT Base screen of scan mode BASE SCREENS Settings are selected in the base screen of each mode. Customizing displayed keys (customized keys) [Image Settings] key (5) Checking what special modes are selected (4) (3) (6) ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (11) (2) (3) (4) (5) (6) (7) (8) (9) (10) (12) CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN Ascending names Descending names Ordered by search number (default) Frequent Use ABCD Frequent Use ABCD Frequent Use ABCD Index display SCANNING AND TRANSMISSION SEQUENCE Place the original Change the mode Select original settings Select convenient special modes Enter the destination Start scanning and transmission ORIGINAL SIZES ORIGINAL SIZES THAT CAN BE TRANSMITTED THE SIZE OF THE PLACED ORIGINAL STANDARD SIZES SPECIFYING DESTINATIONS IN THE ADDRESS BOOK 2 Icon Mode used CALLING UP A DESTINATION A destination is called up by selecting its one-touch key. Touch the index tab where the destination is stored. CHECKING AND DELETING THE SELECTED DESTINATIONS You will return to the address review screen. Touch the [Address Review] key. Check the destinations. USING A SEARCH NUMBER TO SPECIFY A DESTINATION Touch the key. Enter the 3-digit search number of the address with the numeric keys. ENTER THE ADDRESS MANUALLY Destination addresses for Scan to E-mail and Internet fax can be entered manually. Change the mode. (2) Touch the key of the mode that you wish to Touch the [Address Entry] key. CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK Touch the [Global Address Search] key. Search for the destination. (1) Select the LDAP server. (2) Search for the destination on the text entry screen that will appear. Select the destination. (1) Touch the key of the desired destination. USING THE RESEND FUNCTION Touch the [Resend] key. Touch the key of the desired address. SCANNING TO E-MAIL, FTP, DESKTOP, AND NETWORK FOLDER Original 3 TRANSMISSION IN SCAN MODE Document feeder tray Document glass Change to scan mode. (2) Touch the [Scan] key. Specify the orientation in which the Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). Touch the [Read-End] key. or CHANGING THE EXPOSURE AND EXPOSURE MODE (4)(1) (2) (3) Read the displayed message and touch the [OK] key. Select the exposure and exposure mode. How to select the exposure mode Setting Description Page The automatic document feeder can be used to automatically scan both sides of an original. Two-sided original Front and reverse sides are scanned Specify whether the binding style of the two-sided original is book style or tablet style. Two-sided scanning automatically turns off after scanning and transmission are finished. Page The automatically detected size appears at the top of the The automatically detected size appears at the top of the Enter the scan size (original size). Page CHANGING THE COLOUR MODE [BLACK & WHITE START] key Display the colour mode screen. (2) Touch the [Colour Mode] key. Select the colour mode. CHANGING THE FILE FORMAT (1)(3)(2) Display the format setting screen. Read the displayed message and touch the [OK] key. Set the format. To change the number of pages per file, enter the number of pages and exit the format settings. (3)(2)(1) CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND MESSAGE Touch the [Send Settings] key. To change the subject, touch the [Subject] key. Enter the subject. (1) Touch a Pre-Set text key. To change the file name, touch the [File Name] key. To change "Reply-To", touch the [Reply-To] key. Specify a user for "Reply-To" and touch the [OK] key. To change the message, touch the [Body Text] key. Enter the message and touch the [OK] key. 4 Change to USB memory mode. (2) Touch the [USB Mem. Scan] key Document feeder tray Document glass Original Page When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. CHANGING THE EXPOSURE AND EXPOSURE MODE (4)(1) (2) (3) Select the exposure and exposure mode. (3) Select the exposure mode. How to select the exposure mode Setting Description Page The automatic document feeder can be used to automatically scan both sides of an original. Two-sided original Front and reverse sides are scanned Specify whether the binding style of the two-sided original is book style or tablet style. Two-sided scanning automatically turns off after scanning and transmission are finished. Page The automatically detected size appears at the top of the The automatically detected size appears at the top of the Enter the scan size. Page CHANGING THE COLOUR MODE [BLACK & WHITE START] key Display the colour mode screen. (2) Touch the [Colour Mode] key. Select the colour mode. CHANGING THE FILE FORMAT (1)(3)(2) Display the format setting screen. Set the format. Scanning in Mono 2 (1) Select the file type. (2) Select the compression mode. To change the number of pages per file, enter the number of pages and exit the format settings. (3)(2)(1) ENTERING THE FILE NAME SENDING A FAX IN INTERNET FAX MODE BASIC PROCEDURE FOR TRANSMISSION IN INTERNET FAX MODE Specify the orientation in which the (1) Touch the key of the desired destination. Press the [BLACK & WHITE START] key Touch the [Read-End] key. CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Select the exposure. Page The automatic document feeder can be used to automatically scan both sides of a two-sided original. Two-sided original Front and reverse sides are sent (1) Touch the [2-Sided Booklet] key or the (2) Touch the "Image Orientation" key with the If this setting is not correct, a suitable image may not be transmitted. Two-sided scanning automatically turns off after the Internet fax is transmitted. (1) (2) (3) Page The automatically detected size appears at the top of the When [Long Size] is selected, the two-sided scanning setting and send size cannot be changed. The automatically detected size appears at the top of the Enter the scan size. (1) Touch the "Image Orientation" key with the CHANGING THE FILE FORMAT Display the format setting screen. Select the file format. (1) Touch the key of the desired format. CHANGING THE SUBJECT, FILE NAME, AND MESSAGE Touch the [Send Settings] key. To change the subject, touch the [Subject] key. Enter the subject. (1) Touch a Pre-Set text key. To change the message, touch the [Body Text] key. Enter the message and touch the [OK] key. 6 JOB STATUS JOB STATUS SCREEN Reserved transmissions and received Internet faxes are referred to as jobs here. TRANSMISSION/RECEPTION JOBS JOB QUEUE SCREEN AND COMPLETED JOB SCREEN (5) (6) (9) (8) Job key display AAA AAA 10:22 11/01 000/004 Waiting (1) (2) (3) (4) (6)(5) Icon Job type Page OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED Internet fax reception jobs Timer transmission jobs Internet fax transmission jobs that request a receive report Reception jobs when "Inbound Routing Settings" are enabled CHECKING COMPLETED JOBS STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. 10:22 11/01 Select the job that you wish to stop. Touch the [Yes] key. GIVING PRIORITY TO A SCAN TRANSMISSION JOB (1) (1)(3)(2) Select the job to which you wish to give priority. SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) 7 To directly enter a destination address, touch the [Address (1) Touch the one-touch key of the desired The destination is specified. (3) Repeat steps (1) and (2) until all addresses are selected. Touch the [Address Review] key in the Address Book screen. Check the destinations. (1) Check the destinations. (1) Touch the key of the destination that you wish to cancel. (2) Touch the [Yes] key. Press the [COLOUR START] key ( ) or the [BLACK & WHITE (2) BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS Resending to unsuccessful broadcast transmission destinations Retry Display the jobs completed screen. (1) Touch the key of the mode that you wish to display. (2) Touch the [Complete] key. Display details on the broadcast transmission. ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) Touch the [Erase] key. Select the erase settings. (1) Touch the desired erase mode. Select one of the three erase modes. (2) Set the erasure width with the keys. Page SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) 8 A4 Centreline of original Original scan size Transmitted image Select Dual Page Scan. (1) Press the [Dual Page Scan] key so that it is To directly enter a destination address, touch the [Address Touch the one-touch key of the desired destination and then the [To] key. ADDRESS BOOK (page 24) Page SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) Set a transmission to take place at 20:00 At 20:00, the transmission begins automatically Touch the [Timer] key. Set the time with the keys. (1) Specify the day. (2) Specify the time (hour, minute) Select the time in 24-hour format. Page WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. Level [-] Place the original face up in the document feeder tray, or face down on the document glass. Level [+] Touch the [Suppress Background] key. Select the suppress background setting. (1) Adjust the background suppression level. Page SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) Place the original face down on the document glass. Touch the [Card Shot] key. Specify the original size. X (1) Enter the original size. (A) (B) Page SCANNING MANY ORIGINALS AT ONCE (Job Build) Originals Originals are scanned in separate sets Transmission Indicator line Select job build mode. (1) Touch the keys to switch through (2) Touch the [Job Build] key so that it is (2) (3) (1) Page SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) A3 B4 B4 A3 Select the mixed size original setting. (1) Touch the keys to switch through (2) Touch the [Mixed Size Original] key so that it is highlighted. (2) (1)(3) Page SCANNING THIN ORIGINALS (Slow Scan Mode) D B C B C Select slow scan mode. (1) Touch the keys to switch through (2) Touch the [Slow Scan Mode] key so that it is Touch the [Address Book] key. Specify the destination. STORING SCAN OPERATIONS (Programs) Touch the [Program] key. Call up the stored program. (1) Touch the desired program key. Select additional settings. Page Page RECEIVING AN INTERNET FAX 8 Beep Internet faxes are received automatically. The faxes are printed. MANUALLY RECEIVING INTERNET FAXES Touch the [Manual RX] key. The machine connects to the mail server and begins reception of new faxes. PRINTING FAXES RECEIVED TO MEMORY SENDING TWO PAGES AS A SINGLE PAGE (2in1) Place the original(s). Select 2in1. (1) Touch the [2in1] key so that it is Specify the orientation in which the (1) Touch the "Image Orientation" key with the If this setting is not correct, a suitable image may not be transmitted. Page CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) Place the original face up in the document feeder tray, or face down on the document glass. Select Transaction Report. (1) Touch the keys to switch through (2) Touch the [Transaction Report] key. Select print conditions. (1) Select the print conditions. Page CHECKING THE ACTIVITY LOG (Image Sending Activity Report) INFORMATION APPEARING IN THE RESULT COLUMN SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) BASIC SCANNING PROCEDURE [At the machine] 9 (PC SCAN MODE) Change to PC Scan mode. (2) Touch the [PC Scan] key. Page Preview the image. (1) Select the location where the original is placed. (2) Select scan settings. (3) Click the [Preview] button. (1) (3) (2) Select scanning settings while viewing the image. Click the [Scanning] button. Page Scanner Guide