Manuals / Toshiba / Computer Equipment / Scanner

Toshiba 756, 556. 656, 856 Scan to E-mail, Scanning to e-mail 1 Place the originals, Press E-MAIL

Models: 2540C 5540C 6540C 756 306SE 856 3040C 206L 356 256SE 4540C 3540C 356SE 256 556SE 556. 656 2040C 6550C 306 456 456SE

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Scan to E-mail

2 BASIC OPERATION

Scan to E-mail

With this scan function, you can send your scans to a specified e-mail address as an attached file.

yThe Scan to E-mail function requires the network administrator to set the equipment configuration.

yThese functions below are available only when the hard disk is installed in the equipment.

-Saving scans as XPS files

-Previewing scans

-Scanning With Dual Functions (Dual Agents)

Scanning to e-mail

1 Place the original(s).

For help, refer to the Quick Start Guide.

2 On the control panel, press the [SCAN] button to enter the SCAN menu.

3 Press [E-MAIL].

yIf the User Authentication for Scan to E-mail setting is enabled by the administrator on TopAccess, the AUTHENTICATION screen is displayed. In this case, proceed to step 4.

yIf the User Authentication for the Scan to E-mail setting is disabled by the administrator, proceed to step 5.

For the models below, press [PREVIEW] in this step and then select the scan function in order to preview your scans at the end of the operation.

-e-STUDIO4540C Series

-e-STUDIO6550C Series

-e-STUDIO2550C Series (only when the hard disk is installed)

For instructions on how to do so, see the following section:

P.56 “Previewing Scans”

26 Scan to E-mail

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Toshiba 756, 556. 656, 6540C, 5540C, 6550C, 456SE, 856 Scan to E-mail, Scanning to e-mail 1 Place the originals, Press E-MAIL

Contents

Scanning Guide 2012 TOSHIBA TEC CORPORATION All rights reserved „ How to read this manual ‰ Symbols in this manual Preface‰ Model and series names in this manual ‰ Options‰ Trademarks 2 PrefaceCONTENTS ChapterOVERVIEW BASIC OPERATIONUSING TEMPLATES Chapter 5 OTHER SCANNING METHODSINTERNET FAX ChapterInternet Fax Features Scan FeaturesOVERVIEW Scan Features „ Scan functions‰ Scan to e-Filing e-FilingNetwork Folder ‰ Scan to FileShared Folder ‰ Scan to USB ‰ Scan to E-mailUSB Media ‰ Web Service WS Scan „ Templates „ Scan speed10 Scan Features Internet Fax Features Internet Fax Featuresy Internet Fax Equipment to Internet Fax Equipment y Internet Fax Machine to/from Client ComputersP.115 “Available file formats” 12 Internet Fax Features1 OVERVIEW Default Settings Web Service WS ScanUsing Saved Scan Data BASIC OPERATIONViewing Touch Panel for Scan Menu 1 Message Display Area2 Function Buttons 3 Destination Display Area9 SCAN SETTING 10Scan Settings Display Area13SETTINGS 8 PREVIEWDefault Settings 16 Default SettingsScan to e-Filing Scan to e-FilingScanning to files 1 Place the originals Scan to File2 On the control panel, press the SCAN button to enter the SCAN menu 4 Make sure that MFP LOCAL is selected and highlighted 3 Press FILEScan to File 6 Select the desired file destination from the list 5 To store the scan in a network folder, press REMOTE 1 or REMOTE20 Scan to File Select a folder for the remote destination When you select NetWare IPXWhen you select NetWare IP When you select FTPSy LOGIN USER NAME When you select FTP When you select SMBWhen you select NetWare IPX or NetWare IP When you select FTPSScan to File y FILE FORMATy MULTI/SINGLE PAGE y SECURITY10 Press SCAN 24 Scan to FilePage Scan to E-mail Scanning to e-mail 1 Place the originals3 Press E-MAIL 2 On the control panel, press the SCAN button to enter the SCAN menu5 Press TO 4 On the AUTHENTICATION screen, complete the user authenticationScan to E-mail 7 Press SUBJECT and BODY and enter each item 28 Scan to E-mailIf necessary, make the following settings for the attached file y FILE NAMEy FILE FORMAT y MULTI/SINGLE PAGE9 Specify the following items as required, and then press OK y SECURITYy FRAGMENT MESSAGE SIZE KB y FROM ADDRESS10 Press SCAN or the START button Scan to E-mail32 Scan to E-mail Scan to USB Scanning to USB 1 Place the originalsTo store scans in a USB storage device, connect the device to the equipment and wait a few seconds34 Scan to USB y FILE NAMEScan to USB y FILE FORMATy MULTI/SINGLE PAGE y SECURITY6 Press SCAN to scan data 36 Scan to USBScan to USB Web Service WS Scan Scanning with Web Service Scan 1 Place the originalsScan Driver Installation System RequirementsSelect the client that fits your needs, and then press SCAN Press WS SCANWeb Service WS Scan Using Saved Scan Data „ Using scan data saved as e-Filing documents„ Using scan data saved as files ‰ Using scans saved in MFP LOCAL‰ Using scans saved in network folders REMOTE 1/2 ‰ Using scans saved in USB storage deviceWhen scans are sent directly to the shared folder Viewing the Scan Job Status and Log „ Viewing the scan job status„ Viewing the scan job log Viewing the Scan Job Status and LogPage Changing Scan Settings USEFUL FUNCTIONSPreviewing Scans Specifying E-mail AddressesChanging Scan Settings „ Specifying color mode„ Selecting original mode „ Specifying resolutionChanging Scan Settings 48 Changing Scan Settings e-STUDIO4540C Series, e-STUDIO6550C Series„ Changing orientation „ Scanning 2-sided originals 50 Changing Scan Settings„ Specifying original size „ Removing blank pages „ Changing compression ratio52 Changing Scan Settings „ Erasing black frames around images „ Adjusting exposure „ Adjusting contrast„ Adjusting background density 54 Changing Scan Settings„ Adjusting sharpness „ Adjusting color balance‰ RGB adjustment ‰ SaturationPreviewing Scans Previewing scans 1 On the SCAN or FAX menu screen, press PREVIEWPreviewing Scans Entering an e-mail Addresses 1 Press INPUT @ Specifying E-mail Addressesthe entry 3 Press OK Specifying E-mail AddressesSelecting from the address book 1 On the SINGLE tab, press for the desired contacts2 Press OK 60 Specifying E-mail AddressesSearching the address book with ID numbers 1 Press KNOWN ID Refining your searchSpecifying E-mail Addresses Searching the address book with search strings 1 Press SEARCH 3 Press for the desired contacts and then press OK Specifying E-mail Addresses4 Press OK Searching the LDAP server with search strings1 Press SEARCH 64 Specifying E-mail Addresses4 Press for the desired contacts and then press OK Specifying E-mail Addresses5 Press OK Selecting groups 1 Press GROUP to display the GROUP tab2 Select the desired groups. For Scan to E-mail, press OK at the end 66 Specifying E-mail AddressesRefining groups search 2 Select the desired group. For Scan to E-mail, press OK at the endSearching for groups with ID numbers 1 Press GROUP to display the GROUP tab4 Select the desired group. For Scan to E-mail, press OK at the end Press KNOWN ID68 Specifying E-mail Addresses Searching for groups by name 1 Press GROUP to display the GROUP tab 2 Press SEARCH5 Press OK 70 Specifying E-mail AddressesViewing/Deleting specified e-mail addresses 1 Press DESTINATIONScanning With Dual Functions Dual Agents Scanning with dual functions Dual Agents 1 Place the originals3 Select a scan function that you want to use 2 On the control panel, press the SCAN button to enter the SCAN menu6 On the SCAN menu, press SCAN Scanning With Dual Functions Dual Agents74 Scanning With Dual Functions Dual Agents Encrypting PDF Files 2 Select PDF for the file format and then ON for the security settingEncrypting PDF files 3 Key in or select the following items, and then press OK y USER PASSWORDy MASTER PASSWORD y Encryption LevelUSING TEMPLATES Using Scan TemplatesRegistering Scan Templates This chapter describes how to scan documents using templatesRegistering Scan Templates Registering scan templates1 On the control panel, press the SCAN button to enter the SCAN menu y PUBLIC TEMPLATE GROUP2 Select a scan function and make the settings as required On the touch panel, press TEMPLATE to display the TEMPLATE menuPress REGISTRATION to display the REGISTRATION tab Registering Scan Templates6 Press PASSWORD 8 Press PASSWORD 10 Press OK4 USING TEMPLATES The template buttons are displayed for the selected group11 Select an empty template button, and then press SAVE y PASSWORDy NAME y NAME4 USING TEMPLATES Registering Scan TemplatesUsing Scan Templates Using scan templates 1 Place the originals3 On the touch panel, press TEMPLATE to display the TEMPLATE menu 84 Using Scan Templates5 Press PASSWORD 9 Press PASSWORD 7 Press OK8 Select the template that you want to use 86 Using Scan Templates11 Press OK Using Scan Templates13 Press SCAN 88 Using Scan Templates2 On the control panel, press the SCAN button to enter the SCAN menu 1 Place the originals3 On the touch panel, press TEMPLATE to display the TEMPLATE menu 5 Press PASSWORD 90 Using Scan Templates4 USING TEMPLATES 7 Press OK9 Press PASSWORD 8 Select a “SCAN TO E-MAIL” template that you want to useUsing Scan Templates 92 Using Scan Templates 11 Press OKUsing Scan Templates 13 Press SCANPage Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver OTHER SCANNING METHODSScanning Images Using the TOSHIBA e-STUDIO WIA Driver Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver 96 Scanning Images Using the TOSHIBA e-STUDIO Remote Scan DriverScanning Images Using the TOSHIBA e-STUDIO WIA Driver Scanning Images Using the TOSHIBA e-STUDIO WIA DriverPage Precautions for Internet Fax Transmissions INTERNET FAXViewing Touch Panel for Fax Menu Sending Internet FaxesPrecautions for Internet Fax Transmissions 100 Precautions for Internet Fax TransmissionsViewing Touch Panel for Fax Menu 1. Message Display Area2. SINGLE Tab 3. GROUP Tab102 Viewing Touch Panel for Fax Menu 8. JOB STATUS9. PREVIEW 10. SENDSending Internet Faxes „ Sending Internet faxesSending Internet Faxes 1 Place the originals 2 On the control panel, press the FAX button4 Specify the following items as required, and then press y RESOLUTIONy ORIGINAL MODE y TX TYPEy SUBJECT 5 Specify the following items as required, and then press OKy BODY „ Saving sent data as a file Internet fax and file Saving sent data as a file Internet Fax and FileRefer to “Sending Internet Faxes” P.103 and follow steps 1 to Press STORAGE4 To store the data in a network folder, press REMOTE 1 or REMOTE Sending Internet Faxes5 Select a folder for the remote destination When you select NetWare IPXWhen you select NetWare IP When you select FTPSy COMMAND PORT FTP and FTPS only Sending Internet Faxesy FILE NAME y FILE FORMATdocuments 110 Sending Internet Faxes‰ Setting 2-sided scan „ Setting advanced functionsSetting 2-sided scan 1 Press ADVANCED to display the ADVANCED tab 2 Press 2-SIDED SCAN Select either BOOK or TABLET for the original type, and then press OKPress ADDRESS to return to the ADDRESS tab 112 Sending Internet Faxes‰ Setting Priority Reserve Setting Priority Reserve 1 Press ADVANCED to display the ADVANCED tab2 Press PRIORITY RESERVE 3 Press OK114 Sending Internet Faxes 4 Press ADDRESS to return to the ADDRESS tab6 INTERNET FAX Receiving Internet Faxes „ Available file formats„ Receiving Internet faxes Receiving Internet Faxes automaticallyViewing the Internet Fax Job Status and Log „ Viewing the Internet fax job status„ Viewing the send log for Internet fax jobs Viewing the Internet Fax Job Status and Log„ Saving contact information to the address book „ Viewing the receive log for Internet fax jobs118 Viewing the Internet Fax Job Status and Log INDEX NumericsTOSHIBA e-STUDIO WIA Driver Scan Settings Display AreaWindows Imaging Acquisition WIA Scan Driver Page MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN R120120L0101-TTEC SYS