XEROX
Xerox Limited
Global knowledge and Language Services
Enterprise Centre Bessemer Road
WELWYN GARDEN CITY AL7 1HL United Kingdom
Table of Contents
Chapter 1 Introduction
Chapter 2 Programming the Machine
Modifying or Deleting One Touch Dial Numbers
Chapter 4 Dialing Methods
Chapter 3 Receiving Documents
Chapter 5 Transmitting Documents
Chapter 6 Cancelling Jobs
Chapter 7 Polling
Chapter 8 Mailbox Communications
Chapter 9 Reports
Chapter 10 Copying Documents
Chapter 15 Using the ControlCentre
10-1
Chapter 11 Scan Functionality
Setting the Fax Receive Options
Chapter 16 Troubleshooting
16-1
Appendix A Ordering Supplies
Appendix B Maintaining the Product
Appendix C Product Data Sheet
Environmental Compliance
WorkCentre Pro 665/685/765/785
Introduction
1 Introduction
Table of Contents
Cancelling Jobs - Chapter
Introduction
Troubleshooting - Chapter
Polling - Chapter
Mailbox Communications - Chapter
Product Data Sheet - Appendix C
Information provided by the User’s Guide
Environmental Specifications - Appendix D
Table of Contents
Environment Specifications - A
Basic Troubleshooting - Chapter
Introduction
Index
Document Conventions
Introduction
Send header 1. Inside 2. Outside 3. Off
Introduction
Notes, Cautions, and Warnings
2 Programming the Machine
Using the Menu Mode
Programming the Machine
Additional features
Programming the Machine
Keys used in Menu Mode Operation
WorkCentre Pro 665/685/765/785
Key Description
1.Fax features 2.Print reports 3.Phonebook setup
To program a Menu feature using the scroll keys
To program a Menu feature using the Menu Numbers
Programming the Machine
Menu Flow Map
Programming the Machine
WorkCentre Pro 665/685/765/785
WorkCentre Pro 665/685/765/785
Programming the Machine
WorkCentre Pro 665/685/765/785
Programming the Machine
Character Entries
Keys used to Enter Characters
Programming the Machine
Programming the Machine
Character Code Table
Correcting Characters
Entering Characters
Programming the Machine
Replacing Characters
Deleting or Inserting Characters
Programming the Machine
Enter name XER
Enter name Insert XER Enter name XER O
Programming the Machine
Direct Access Function Keys
Programming the Machine
2-12
WorkCentre Pro 665/685/765/785
• • •
Setting Up the Phonebook
Planning the Phonebook
Programming the Machine
Pre-settingSpeed Dial Numbers
• • • •
Programming the Machine
Enter speed dial nbr or
Programming the Machine
<Back to previous STOP to complete
Speed dial number Speed dial 001
Speed dial
Programming the Machine
Name 20 max
Enter name Name 20 max
Fax options? 1. Yes 2. No
Programming the Machine
Fax options 1. Done 2. Send later
3. Confirm report 4. Listen to dial 5. Fax speed
Send Later
Programming the Machine
Confirm Report
Listen to Dial
Sub address
Programming the Machine
Subaddress
SUB 20 max
Programming the Machine
go to step 25 to complete the procedure
Line Selection
To select Line #2, press
Programming the Machine
Modifying or Deleting Speed Dial Numbers
Enter speed dial nbr or
<Back to previous STOP to complete
Programming the Machine
Pre-settingOne Touch Numbers
Press one touch key or
<back to previous STOP to complete
One Touch key
Programming the Machine
Name 20 max
Enter name Name 20 max
Fax options? 1. Yes 2. No
Programming the Machine
Fax options 1. Done 2. Send later
3. Confirm report 4. Listen to dial 5. Fax speed
Send Later
Programming the Machine
Confirm Report
Listen to Dial
Fax Speed
Programming the Machine
Sub address
Note: Off selects the highest speed possible
Programming the Machine
19.To add a password to the sub address
Line Selection
Subaddress PWD 20 max
Programming the Machine
Modifying or Deleting One Touch Dial Numbers
Press one touch key or
< back to previous STOP to complete
Programming the Machine
Pre-settingGroup Numbers
Hint: To print the Group Phonebook, press
Enter group number or
Enter group number Group nbr 25
Programming the Machine
Group number
0025
Programming the Machine
Programming Group Send
3.Press Phonebook
Phonebook 1.By name 2.Speed dial 3.Group dial
Deleting or Modifying a Group Number
Programming the Machine
Group nbr
Enter group number or
Filling out the One Touch Label
Programming the Machine
One Touch Label
WorkCentre Pro 665/685/765/785
To setup Department Codes
Setting the Department Codes
Programming the Machine
Set dept. code 1. Yes 2. No
Programming the Machine
Set dept. code 1. Recover old data 2. New
Exit or Stop
Enter master code Dept. number:01
Programming the Machine
SERVICE
Enter master code
Dept. number
Set dept. code Dept. number:04 Dept. name 20 max
Programming the Machine
Enter name
Set dept. code
Changing the Department Code Settings
Programming the Machine
Set dept. code 1. Yes 2. No
Programming the Machine
Set dept. code 1. Recover old data 2. New
Set dept. code Already assigned Dept. number:02
Dept
Error Correct - ECM Default Setting
Setting the Machine Default Settings
Error correct-ECM1. On 2. Off
Programming the Machine
Long Original Setting
Programming the Machine
Long original 1. 1m 39 Inches 2. Any length
Programming the Machine
Bypass Tray Paper Size Setting
Redial Count and Interval Setting
Programming the Machine
01. Interval 02. Number of redials
Redials
Programming the Machine
Interval
01-15min
Programming the Machine
Receive Interval
Receive interval
Interval
Programming the Machine
Resolution and Contrast Setting
2. Select the Resolution
Resolution
Programming the Machine
1. Standard
Super power save
Power Saver Setting
Programming the Machine
1. Automatic
Programming the Machine
Printer power save 1. On 2. Off
Entering time
Time
Programming the Machine
Print Density
Set print density Density -2to +2
Lighter Darker -2 -10 +1 +2
Refuse Junk Mail Setting
Programming the Machine
Refuse junk mail 1. On 2. Off
Ringer Volume Setting
Ringer volume Volume 0 1 2 3 4 5 6
Programming the Machine
Alarm Volume Setting
Alarm volume Volume 0 1 2 3 4 5 6
Programming the Machine
Key Touch Volume Setting
Key touch volume Volume 0 1 2 3 4 5 6
Programming the Machine
Monitor Volume Setting
Monitor volume Volume 0 1 2 3 4 5 6
Programming the Machine
When memory full 1. Delete scan pages
Send After Scan Default Setting
Programming the Machine
Type of send 1. Dial while scan
Remote Access
Remote Service Setting
Remote access 1. On 2. Off
Programming the Machine
Download
Programming the Machine
Download firmware 1. No job in memory 2. Anytime
RDC password 1. Set RDC password
RDC Password
2. Password 20 max
Programming the Machine
Supplies Order
Programming the Machine
Auto supply ordering 1. On 2. Off
Programming the Machine
Separator Page Default Setting
Fax separator page 1. On 2. Off
Copy separator page 1. On 2. Off
PC separator page 1. On 2. Off
Programming the Machine
Line Monitor Default Setting
Programming the Machine
Line monitor 1. Always 2. Off
Programming the Machine
2-64
WorkCentre Pro 665/685/765/785
Receiving Documents
3 Receiving Documents
Receiving
Mode
Basic Receive
Setting the Answer Mode Line
Answer mode 1. Auto answer 2. Manual answer
Receiving Documents
Setting the Answer Mode Line
Receiving Documents
Rings to answer Rings 01-*1001
Receiving Documents
Answer mode Line 2 1. Send & receive
2. Receive only 3. Set receive time
Receive only Start/Stop time: 00:00 - 00:00
Auto Receive
Manual Receive
Receiving Documents
Collate Fax
Advanced Receive
Receiving Documents
Collate fax 1. On 2. Off
Reduce Incoming Fax Setting
Receiving Documents
Reduce incoming fax 1. On 2. Off
Receive to Memory
Receiving Documents
Receive to memory 1. On 2. Off
Automatic Secure Receive Setup
Secure Receive
Receiving Documents
01. Security code 02. Security On/Off
Security code Enter new code Security code
Receiving Documents
Security code Enter existing code Security code
Secure receive 1. Security code
Secure receive 1. On 2. Off
Receiving Documents
Secure receive Start/Stop time 1 6:00 – 09:00
Secure recv. all day For each day? 1.Yes 2. No
Monday Secure all day: 1. Yes 2. No
Receiving Documents
Receiving Documents
Manual Secure Receive
Secure receive 1.Start 2.Stop
Secure receive 1. Start 2. Stop
Receiving Documents
Secure receive Security code
12-01-199915:47 Ready Free memory: 80% Printing
Discard Extra Setting
Receiving Documents
Discard extra 1. On 2. Off
Notes
Receiving Documents
3-16
WorkCentre Pro 665/685/765/785
• • • • • • • •
4 Dialing Methods
Dialing Methods
Dialing Methods
Dialing Methods
Manual Dial On-hookand Off-hookDialing
12-01-199913:47 Ready
Free memory100% Dial or press Copy
Communicating
Dialing Methods
Job number
5554444
Dialing Methods
Alpha Dialing
12-01-199913:47 Ready
Free memory100% Dial or press Copy
Enter search name: EXIT to previous
Dialing Methods
Keith Doe Co. −↓
Speed dial
Dialing Methods
Speed Dialing
12-01-199913:47 Ready
Free memory100% Dial or press Copy
Dialing Methods
One Touch Dialing
Speed dial
XEROX
Dialing Methods
Keypad Dialing
Scanning into Memory
Job number
Manual Redial Last Number Off-hook
Automatic Redialing
Hint: To change the redial settings, press
Dialing Methods
Dialing Methods
Manual Redial Last 5 Numbers On-hook
12-01-199913:47 Ready
Free memory:100% Dial or press Copy
Dialing Methods
Chain Dialing
12-01-199913:47 Ready
Free Memory100% Dial or press Copy
• • •
Procedure
Dialing Methods
Charge Card Transmissions
Dialing Methods
Manual Group Dialing
Manual group Enter fax number, Phonebook
or one touch key
Manual group − to previous Enter more
Dialing Methods
or press START
5. Repeat step 4 to enter additional numbers
Transmitting Documents
5 Transmitting Documents
Memory
Transmitting Documents
Job Numbers
Scanning into memory
Memory Send or Direct Send Default Mode
Transmitting Documents
Memory send 1. On 2. Off
Transmitting Documents
Memory Send
12-01-199913:47 Ready
Transmitting Documents
Free memory 100% Dial or press Copy
Scanning into memory Job number: Free memory: 92%
Transmitting Documents
Direct Send
12-01-199913:47 Ready
Free memory 100% Dial or press Copy
Transmitting Documents
Direct Send with Memory Send Selected
Direct send 1.Yes 2.No
Free memory: 80% Enter fax number
Manual Send
Delayed Start
Transmitting Documents
Send later
Priority Transmission
Transmitting Documents
Priority fax
Transmitting Documents
Line Selection
Line selection 1.Either line 2.Line #1 3.Line #2
Free memory
Transmitting Documents
Charge Codes
Fax number 128 max: 5151212 +
Fax number 128 max: 5151212 + $$$
Transmitting Documents
Cover Sheet
Effective
Range
Transmitting Documents
Cover Sheet Setup
Cover sheet 1. On 2. Off
Load cover image 1. Yes 2. No
Transmitting Documents
Sending a Document with a Cover Sheet
Cover sheet 1.Send 2.Print
Enter to: Name
Transmitting Documents
Enter from: Name
Free memory: 100% Enter fax number
Transmitting Documents
Batching
Confirming a Transmission
• • •
Transmitting Documents
Transmitting Documents
One Time Fax Options
Transmitting Documents
Number of Pages
Number of pages Pages
Free memory 100% Enter fax number
Transmitting Documents
Listen to Dial
Listen to dial 1. On 2. Off
Free memory 100% Enter fax number
Transmitting Documents
Send then Poll
Send then poll
1. On
5. Select the Security option
Transmitting Documents
Free memory 100% Enter fax number
Free memory 100% Enter fax number
Error correct — ECM 1. On 2. Off
ECM Disable
Transmitting Documents
Free memory 100% Enter fax number
Transmitting Documents
Secure Send Transmission
Secure send
1. On
When memory full 1. Delete scan pages
Send After Scan Enable
Transmitting Documents
Send after scan 1. Yes 2. No
5. Select the memory full option
Transmitting Documents
To delete the pages being scanned, press
To send the pages being scanned, press
Advanced Transmissions Using an Account Code
Transmitting Documents
Enter account code or press START
Account Code Default Setting
Transmitting Documents
Account code 1. On 2. Off
Transmitting Using a Department Code
Transmitting Documents
12-01-199913:47 Free memory 100% Enter dept. code
To enable the Resend Stored Fax feature, press
Resend Stored Fax Default Setting
To disable the Resend Stored Fax feature, press
press Stop to return to the Standby mode
Resending a Stored Fax
Transmitting Documents
Transmitting Documents
1. Start 2. Send to one number 3. Change
Fax number 128max:
Transmitting Documents
Secure Send Setting
Secure send
1. On
ITU-TRelay Transmission
ITU-TRelay Communications
Initiating Station Setup
Relay Station Setup
Enter password
Setup password 1. Yes 2. No
Password 20 max
Transmitting Documents
5-36
Transmitting Documents
Transmitting Documents
Presetting ITU-TRelay Box
Originator
Relay Boxes in Relay Station
Enter password
Program password 1. Yes 2. No
Password20 max
Transmitting Documents
Transmitting Documents
Relay end number One touch key01 Enter more
or press START
6.Repeat step 5 to enter additional numbers
Transmitting Documents
Mailbox setup 1. Done 2. Mailbox setup
Deleting a Relay Box
Transmitting Documents
See Chapter 9 “Reports”
Notes
Transmitting Documents
5-42
WorkCentre Pro 665/685/765/785
Cancelling Jobs
6 Cancelling Jobs
Stop Key
Job Status Key
Cancelling Jobs
Cancel Job Key
Cancel this job?
to cancel the displayed job, or press
Cancel job 1.Send 2.Incoming call 3.Poll
Cancelling Jobs
Cancel job
ENTER to cancel
Cancel this job?
Cancelling Jobs
Send to one number
5551212
Direct Send Jobs
Cancelling Jobs
Cancel this job? 1. 2. No
Cancelling Jobs
Notes
WorkCentre Pro 665/685/765/785
7 Polling
Polling
Polling Communications
Polling
Storing a Document to be Polled
Storing a Document to be Polled in a Poll-onceBox
Polling
Scan to be polled: 1. Poll-oncebox
2. Multi-pollbox
Polling
Scan to be polled: security code
Scan to be polled Secure fax 20 max
1.Load the document face down in the Document Tray
Polling
Scan to be polled: 1. Poll-oncebox
2. Multi-pollbox
Polling
Cancelling Documents Stored in a Polling Box
Modifying Documents Stored in a Polling Box
Scan to be polled: 1. Poll-oncebox
Scan to be polled: Security code
Polling
Scan to be polled Secure fax 20 max
Already assigned
Polling
Poll one number Enter fax number
Poll Add security code? 1. Yes 2. No
Polling
Group Polling
Load document To poll press START
Poll one number Enter fax number
Polling
Poll a group Add security code? 1. Yes 2. No
Poll a group Security code
Polling
Continuous Polling
Continuous poll Interval 10-70min 0
Continuous poll Start/Stop time 08:00 -17:00
Polling
Continuous poll − ↓ for setting Start/Stop days
Mon-Fri
Continuous poll One touch key:46 Enter more
Polling
Deleting Continuous Poll Jobs
Already assigned 1. Delete 2. Retain
Notes
Polling
7-14
WorkCentre Pro 665/685/765/785
Mailbox Communications
8 Mailbox Communications
Mailbox ITU-TCommunications
Mailbox Reception Reports
Mailbox setup 1.Done 2.Mailbox setup
Local Mailbox ITU-T
Mailbox Communications
Creating an ITU-TMailbox
Mailbox Communications
Setup password 1. Yes 2. No
Mailbox type 1. Confidential 2. Bulletin board
3. Relay
Password 20 max
Enter password
Mailbox setup 1.Done 2.Mailbox setup
Mailbox Communications
Mailbox Communications
4.Box setup
Storing a Document in a Local ITU-TMailbox
Delete Mailbox #
4. Store to mailbox 5. Delete contents
5. Delete contents
Mailbox Communications
Confidential 1. Print mailbox 2. Send to mailbox
5. Delete contents
4.Box setup
Mailbox Communications
Mailbox 1.Confidential 2.Bulletin board 3.Relay
Mailbox Communications
4. Store to mailbox 5. Delete contents
Bulletin board 1. Print mailbox
2. Send to mailbox 3. Poll from mailbox
5. Delete contents
4.Box setup
4. Store to mailbox 5. Delete contents
Mailbox Communications
Mailbox Communications
Remote ITU-TMailbox
Sending to a Remote ITU-TMailbox
Delete Confidential Box number 20 max
5.Delete contents Bulletin board 1.Print mailbox
3. Relay 4. Box setup
4.Store to mailbox 5.Delete contents
Mailbox Communications
Mailbox Communications
Send Confidential Box number 20 max
Send Bulletin board Box number 20 max
5. Delete contents
4.Box setup
5. Delete contents
Mailbox Communications
Mailbox Communications
Poll Confidential Box number 20 max
Poll Bulletin Board Box number 20 max
Attaching an ITU-TSub Address
• • •
Mailbox Communications
Mailbox Communications
3. Select. Polling SEP 4. Password PWD
Transmitting a Document to an ITU-TSub Address
Subaddress 1. Done 2. Subaddress SUB
3. Select. Polling SEP 4. Password PWD
Polling a Document Using a Sub Address
Mailbox Communications
Subaddress 1. Done 2. Subaddress SUB
Mailbox Communications
To enter a password, press
Load document To poll press START
Poll Add security code? 1. Yes 2. No
Setting Up Reports and Lists
9 Reports
Reports
Reports
Activity Report Setup
Item
Reports
Description
Item
Reports
Activity report 1.Set key default 2.Auto print
• • • • •
Confirmation Report Setup
• • •
Reports
Confirmation report 1. Always 2. On error 3. Off
Reports
Confirmation Report
Reports
Confirm. memory send 1. Always 2. On error 3. Off
Confirmation Report - Memory Send
Item
Show first fax page 1. On 2. Off
Reports
Reports
Group send report 1.Always 2.On error 3.Off
Group Send Report
Item
Reports
Show first fax page 1. On 2. Off
To print the first fax page, press
Group poll report 1.Always 2.On error 3.Off
Reports
Group Poll Report
Reports
Relay originator 1. Always 2. On error 3. Off
Relay Originator Report
Item
Reports
Show first fax page 1. On 2. Off
To print the first fax page, press
Reports
Relay station 1. Always 2. On error 3. Off
Relay Station Report
Item
Reports
Show first fax page 1. On 2. Off
To print the first fax page, press
Reports
Relay destination 1. Always 2. On error 3. Off
Relay Destination Report
Item
Reports
Show first fax page 1. On 2. Off
To print the first fax page, press
On error
Confirmation Report Override
Reports
Confirmation report
Reports
Reception Report Setup
01. Local to mailbox 02. Remote to mailbox
03. Relay station
9-20
Reports
WorkCentre Pro 665/685/765/785
Item
Printing Reports and Lists
• • • • • • •
Activity Report
Reports
Reports
ITU-TMailbox Report
Reports
Pending Jobs Report
Reports
Department Code Report
Reports
Power Failure List
Reports
Menu Map
Press Menu Map
Menu
Reports
Settings Report
WorkCentre Pro 665/685/765/785
9-27
Reports
To print the Settings Report 1. Press
Mode
9-28
Copying Documents
10 Copying Documents
Making Copies
• • • •
Copying Documents
Select LT, LG or A4 for the bypass tray
Copying Papertray 1: LT Pages
Scan Functionality
11 Scan Functionality
Notes
Scan Functionality
11-2
WorkCentre Pro 665/685/765/785
PCL Printing Functionality
12 PCL Printing Functionality
Notes
PCL Printing Functionality
12-2
WorkCentre Pro 665/685/765/785
Network Functionality
13 Network Functionality
Notes
Network Functionality
13-2
WorkCentre Pro 665/685/765/785
Internet FAX Functionality
14 Internet FAX Functionality
Notes
Internet FAX Functionality
14-2
WorkCentre Pro 665/685/765/785
Using the ControlCentre
15 Using the ControlCentre
Setting up the WorkCentre
Setting the Machine Defaults
Using the ControlCentre
Using the ControlCentre
Setting up the Telephone Lines
Using the ControlCentre
Using the Power Save features
Setting the PC’s Date and Time on the WorkCentre
Changing Your ControlCentre Password
Using the ControlCentre
Setting the Cover Sheet and Send Header Options
Setting the Fax Send Options
Choosing How to Send Faxes
Using the ControlCentre
Sending Faxes Using Security
Setting the Redial Options
Using the ControlCentre
Using the ControlCentre
Faxing Long Originals
Setting the Receive Footer Option
Setting the Fax Receive Options
Receiving Faxes when the Printer is Unavailable
Receiving Secure Faxes
Using the ControlCentre
Setting the Receive Interval
Collating and Reducing Incoming Faxes
Receiving Oversized Faxes
Using the ControlCentre
Receiving Faxes to Your PC
Setting up a Phonebook
Assigning an Individual Fax Number to a One Touch
Using the ControlCentre
5In the Add One Touch from box, select Individual
Using the ControlCentre
One Touch Key
Assigning a Speed Dial or Group Dial Number to a
Editing a One Touch Key Entry
Using the ControlCentre
Presetting a Speed Dial Number
Deleting One Touch Key Entries
Using the ControlCentre
Using the ControlCentre
Editing a Speed Dial Number
Presetting a Group Dial Number
Deleting Speed Dial Numbers
Using the ControlCentre
Editing a Group Dial Number
Deleting Group Dial Numbers
Using the ControlCentre
Saving a Phonebook to Your PC
Opening a Phonebook File
Using the ControlCentre
Creating Mailboxes
Creating a Mailbox
Using the ControlCentre
Using the ControlCentre
Editing a Mailbox
Setting up Department Codes
Using Department Codes
Deleting a Mailbox
Using the ControlCentre
Changing a Department Code
Deleting a Department Code
Using the ControlCentre
Printing Reports
Confirmation Reports Setup
Using the ControlCentre
Activity Report Setup
Reception Reports Setup
Printing the Settings Report
Using the ControlCentre
Saving WorkCentre Settings to a File
Saving the WorkCentre Settings
Opening a Saved WorkCentre Settings File
Creating a New WorkCentre Settings File
Setting up automatic supply ordering
Enabling Xerox personnel to perform remote tests
Using the ControlCentre
Using the ControlCentre
Firmware Download
Troubleshooting
16 Troubleshooting
Self Test
Auto test 1.Auto test 2.Individual test
test and the Individual tests, press
Troubleshooting
Calling for Service
Error Messages and Codes
Troubleshooting
Error Message
Troubleshooting
16-4
WorkCentre Pro 665/685/765/785
Error Message
Troubleshooting
WorkCentre Pro 665/685/765/785
16-5
Troubleshooting
Error Codes
Code
Probable Cause
WorkCentre Pro 665/685/765/785
Troubleshooting
16-7
Code
Troubleshooting
Device Error Codes
Code
Description
Troubleshooting
Paper Jam
1. Remove any documents from the Document Tray
Troubleshooting
Remove Documents
Top Cover Open Lever
Right Side Cover
Troubleshooting
Paper
Troubleshooting
Paper Feed Release Lever
16-12
Fuser Unit Paper
Troubleshooting
Paper
WorkCentre Pro 665/685/765/785
Top Cover
Troubleshooting
Right Side
Cover
Troubleshooting
Document Jam
1. Remove all documents from the Document Tray
Troubleshooting
Remove Documents
Transmission
Remove Paper
Troubleshooting
Push here to close the Transmission Cover
WorkCentre Pro 665/685/765/785
Troubleshooting
Status Code Table
Transmission
Code
Troubleshooting
Transmission Problems
Problem
WorkCentre Pro 665/685/765/785
Troubleshooting
Reception Problems
Problem
Problem
Image Quality
Problems with envelopes
Communications failure
Troubleshooting
Notes
Troubleshooting
16-22
WorkCentre Pro 665/685/765/785
Ordering Supplies
A Ordering Supplies
• • •
Supplies
Ordering Supplies Automatically
Setting-upAutomatic Supplies Ordering
Setting up the destination
Data Sheet
WorkCentre Pro 665/685/765/785
Entering the part details
Supplies order setup 1. Destination setup
2. Supplies 3. Other information
4. Image print
2. Enter part number 3. Enter quantity
xxxxx ordering 1. Select auto order
Enter part number Part # 20 max
Enter quantity Quantity
Entering ordering details
Supplies order setup 1. Destination setup
2. Supplies 3. Other information
4. Image print
Enter tel number Tel number 32 max
Enter contact name Name 40 max
Enter ship to name Name 40 max
Enter ship address Address 64 max
Printing the order form
Supplies order setup 1. Destination setup
2. Supplies 3. Other information
4. Image print
B Maintaining the Product
Replacing the Paper
To replace the paper
4. Insert up to 250 sheets into the paper tray
Paper Pressure Plate
Upper Limit Line Paper
WorkCentre Pro 665/685/765/785
WorkCentre Pro 665/685/765/785
Paper Tray
To replace the Toner Cartridge
Replacing the Toner Cartridge and Fuser Cleaner
Developer Assembly
Drum Unit Developer Assembly
Toner Cartridge
Toner Cartridge
Assembly
Drum Unit Developer
WorkCentre Pro 665/685/765/785
Developer Assembly
B-10
WorkCentre Pro 665/685/765/785
Drum Unit
WorkCentre Pro 665/685/765/785
B-11
Fuser Cleaner
To replace the Fuser Cleaner
Fuser Cleaner
B-12
WorkCentre Pro 665/685/765/785
Top Cover
B-14
WorkCentre Pro 665/685/765/785
To replace the Drum Unit
Replacing the Drum Unit
Developer Assembly
Drum Unit Developer Assembly
Drum Unit
B-18
WorkCentre Pro 665/685/765/785
Ozone Filter
To replace the Ozone Filter
Top Cover
WorkCentre Pro 665/685/765/785
Cleaning the Cabinet and Ozone Filter
Cleaning the Machine
Cleaning the Document Scanner
4. Close the Transmission Cover
Retard Pad
B-22
WorkCentre Pro 665/685/765/785
WorkCentre Pro 665/685/765/785
Top Cover Top Cover Open Lever
B-24
WorkCentre Pro 665/685/765/785
Developer Assembly
To clean the Paper guide
To clean the Transfer Wire and Discharge Wire
To clean the Developer Assembly
Drum Unit Developer Assembly
B-28
WorkCentre Pro 665/685/765/785
Developer Assembly
Developer Assembly
WorkCentre Pro 665/685/765/785
B-29
Top Cover
Drum Unit
B-30
WorkCentre Pro 665/685/765/785
•Laser Beam Window
•Charger Wire
Laser Beam Window
To clean the Laser Beam Window
B-32
WorkCentre Pro 665/685/765/785
To clean the Charger Wire
4.Place the Developer Assembly on a level surface
Drum Unit
Assembly
Developer
WorkCentre Pro 665/685/765/785
Developer Assembly
B-36
WorkCentre Pro 665/685/765/785
Top Cover
Drum Unit
WorkCentre Pro 665/685/765/785
B-37
Cleaning the Components as Needed
Top Cover Top Cover Open Lever
WorkCentre Pro 665/685/765/785
B-39
Developer Assembly
Drum Unit Developer098 Assembly
WorkCentre Pro 665/685/765/785
B-41
Front
To clean Contacts
Right Side
B-42
Rear
To clean the Metering Blade
Mylar Scraper Metering Blade
WorkCentre Pro 665/685/765/785
Drum Unit
B-45
WorkCentre Pro 665/685/765/785
Installing the maintenance kit
Specification
C Product Data Sheet
WorkCentre Pro 665/685/765/785
Item
Specification
WorkCentre Pro 665/685/765/785
Item
Specification
WorkCentre Pro 665/685/765/785
Item
Specification
WorkCentre Pro 665/685/765/785
Item
Symbology
This product must be earthed
Laser Safety Information
Radio Frequency Emissions USA
Third Party Certification
120v 60Hz Nominal Markets
230v, 50 Hz Nominal Markets
Approvals and Certification
Unique European Certification
UK Electricity at Work Regulation
QUESTION: Is Xerox equipment safe?
Work Regulation?
CARRIED OUT ONLY BY PERSONS WHO POSSESS THE
RELEVANT SKILL, KNOWLEDGE AND EXPERIENCE TO CARRY
QUESTION: I require records of all tests
ENERGY STAR
Environmental Compliance
Environmental ChoiceM
SWISS ENERGY
European Fax Approvals and Certification
Telecommunications Requirements
FCC Regulations
Send Header Requirements
Data Coupler Information
Immediately notify you of their temporary action
Canadian Certification
WorkCentre Pro 665/685/765/785
D-14
Index
Symbols
number of redials 2-43 password for ControlCentre
using 4-11changing
charge codes 5-11chemicals B-20cleaning
Department Code Report 9-24error codes 16-6,
Page
see also drum kit drum life C-3
see also LCD document feeder
Page
see also reports
see also LCD listen to dial
see also menu map levels
Page
see also dial mode
setup using ControlCentre 15-25recording
reception problems 16-20reception reports
recovering documents
reduce incoming fax 3-7using ControlCentre
see also contrast default setting
see also security
secured send
Page
voltage C-2volume,ringer
TWAIN settings 11-1– 11-2type, machine type C-2
adjusting 2-52, 2-53, 2-54,
wattage C-2weight C-3width