Configuring, Greetings, Greetings | NEC NDA-30103-004 guide

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NEC NDA-30103-004 manual Configuring, Greetings, greetings

Contents

NEC America, Inc USER GUIDEOpenWorX BUSINESS ATTENDANT SYSTEM NDA-30103-004 Revision November, Stock # LIABILITY DISCLAIMER Page TABLE OF CONTENTS Page Chapter 5 - Working With the Directory Page Page LIST OF FIGURESTitle Greeting group box LIST OF TABLES TABLES This Page Left Blank Chapter What is the Business Attendant System?What is the Business Attendant System? How This Guide is Organized Using This Guide Chapter 4 - Configuring the User Options How This Guide is OrganizedAppendix A - Error Messages Chapter 1 - Introduction Document Conventions Using This Guide Keyboard Conventions Procedures Summary of Shortcut and Function Keys Business Attendant System Terminology Hold Time Server Port Screened TransferSource Transfer to Voice Mail Overview Chapter 2 Getting StartedAbout the Business Attendant Client Windows About the Business Attendant Client Windows Line Menu Line Status WindowMenus Answer Call MenuDial Hold Cancel Window Menu Options MenuHelp Menu Change Password Loops Command ButtonsFigure 2-2Command Buttons Figure 2-3Loop Buttons Loop more information Queues TabQueues vacant level Source and Destination Areas Status Line Number Entered FieldFigure 2-6Number Entered Field Figure 2-7Status Line Internal/External Tabs Directory WindowMenus Call Forward Indicator Line Status IndicatorSearch Fields Line Status Group Box About Monitoring Speed Dials Speed Dials WindowOptions Menu Speed Dial Buttons Application Running the Business Attendant Client ApplicationExiting the If the Server Goes Down While You Are Logging In Connecting to the Business Attendant Server If the Server Goes Down While You Are Working Canceling Transactions Releasing Calls Chapter 3 Processing CallsSwitching Between Source and Destination Callers Setting Do-not-disturb About Call Processing Processing Calls Using the Directory Processing Calls Using the Speed Dials To Make a Call Using the Speed DialsMaking Calls To Make a Call from the Line Status Window To Make a Call Using the Directory Answering Calls Holding Calls Canceling TransactionsPlacing a Call On Hold Making a Blind Transferring CallsTransfer a blind transfer To Make a Blind Transfer Using the Directory To Make a Blind Transfer Using the Speed Dials a screened transfer Making a Screened To Transfer a Call to Voice Mail Making Conference Calls To Place a Conference Call Camping On To a Busy Line Releasing CallsTo Camp On a Busy Line Overriding Calls Switching Between Source and Destination CallersTo Switch Between Source and Destination Callers Parking a Call Parking CallsAbout Orbit Numbers Parked Call” on page 40 for more information To Park a Call with a Parked Call Joining a CallerTo Join a Parked Call paged party To Retrieve a Parked Call Retrieving aParked Call Forwarding Calls Timeout Forwarding To Cancel Call To Set Do-not-disturb Setting Do-not-disturb 4.Select Allow incoming calls Canceling Do-not-disturb4.Select Don’t allow incoming calls Creating a Message Working With Messages Figure 3-10New Message dialog box Press CTRL+R The Directory window displays 5.Do one of the following Processing Calls Configuring the Speed Dial Keys Chapter 4 Configuring the User OptionsConfiguring the Window Display Options Setting the Health Check Server Interval Line Window GeneralEmployee DB External Number DB Adding or Modifying a Speed Dial Number Configuring the Speed Dial Keys To Add or Modify a Speed Dial Using the Directory Press CTRL+P Deleting a Speed Dial Button Setting the Window Display Options Configuring the Window Display Options Setting the Health Check Server Interval Configuring Incoming Call Notification Figure 4-7Command Buttons group box Selecting the Displayed Command Buttons Figure 4-8Employee DB tab Figure 4-10DID DB tab Figure 4-9External Number DB tab 6. Click OK to save your changes 2.Do one of the following Saving the Screen Layout Changing Passwords This Page Left Blank About the Directory Window Chapter 5 Working With the DirectoryAbout the Directory Window Displaying the Directory Sorting the Directory Sorting the Directory Displaying the Directory Figure 5-2Default Sort field Changing the Default Sort Order Adding an Internal Directory Entry Adding a Directory Entry Adding an External Directory Entry Name Account Department Company Address Modifying an Internal Directory Entry Modifying a Directory Entry Modifying an External Directory Entry Deleting an Internal Directory Entry Deleting a Directory Entry Deleting an External Directory Entry About Wave File Recording Chapter 6 Using the Wave File Recording FeaturesWave File Naming Conventions Configuring Wave Files Settings greetings ConfiguringGreetings Stereo Mic/Speakers Phone Voice Channel Configuring Group Greetings Configuring Automatic GreetingsConfiguring Time-DependentGreetings 2.Select the Record phone conversation check box Configuring Automatic Call RecordingEnabling Call Recording Stereo Mic/Speakers Phone Voice Channel Configuring the Notification Warning Configuring the Number of Calls Recorded 2.Do one of the following Recording a Greeting Working with Greetings Click the Play button to play the wave file All day Morning Afternoon CTRL+F9 Working with Recorded Calls 26. The Play Back dialog box displays Figure Playing aRecorded Call Deleting Wave Files Troubleshooting Wave Files BASQueueDB.mdb file Appendix A Error Messages BASQueueDB.mdb file, and Operation failed, Line is busy The local workstation is not a valid A Client was logged in when OpenWorX Business Attendant System User Guide Error MessagesPage NDA-30103Revision