Lexmark 47BT021, 47B1285 Faxing, Creating an e-mail shortcut, Canceling an e-mail, Sending a fax

3Fill in the fields with the appropriate information.

4Click Submit.

Creating an e-mail shortcut

Creating an e-mail shortcut using the Embedded Web Server

1Type the printer IP address into the address field of your Web browser.

If you do not know the IP address of the printer, you can:

•View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

•Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2Click Settings.

3Under Other Settings, click Manage Shortcuts > E-mail Shortcut Setup.

4Type a unique name for the recipient, and then enter the e-mail address.

Note: If you are entering multiple addresses, then separate each address with a comma (,).

5Select the scan settings (Format, Content, Color, and Resolution).

6Enter a shortcut number, and then click Add.

If you enter a number that is already in use, then you are prompted to select another number.

Creating an e-mail shortcut using the touch screen

1From the home screen, navigate to:

E-mail> Recipient > type an e‑mail address

To create a group of recipients, touch Next address, and then type the next recipient’s e-mail address.

2Touch .

3Type a unique name for the shortcut, and then touch Done.

4Verify that the shortcut name and number are correct, and then touch OK.

If the name or number is incorrect, then touch Cancel, and then reenter the information.

Canceling an e-mail

•When using the ADF, touch Cancel Job while Scanning… appears.

•When using the scanner glass, touch Cancel Job while Scanning… appears or while Scan the Next Page / Finish the Job appears.

Faxing

Sending a fax

Sending a fax using the touch screen

1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3From the home screen, touch Fax.

4Enter the fax number or a shortcut using the touch screen or keypad.

To add recipients, touch Next Number and then enter the recipient's telephone number or shortcut number, or search the address book.

Note: To place a dial pause within a fax number, press . The dial pause appears as a comma in the “Fax to” box. Use this feature if you need to dial an outside line first.

5Touch Fax It.

Sending a fax using the computer

The printer driver fax option allows you to “print to fax,” where the printer will send a queued document as a fax rather than print it. The fax option functions as a normal fax machine, but is controlled through the printer driver instead of the printer control panel.

1With a document open, click File > Print.

2Select the printer, and then navigate to: Properties > Fax tab > Enable fax

3Enter the recipient fax number(s) in the “Fax number(s)” field.

Fax numbers can be entered manually or by using the Phone Book feature.

4If necessary, enter a prefix in the Dialing prefix field.

5Select the appropriate paper size and page orientation.

6If you want to include a cover page with the fax, then select Include cover page with fax, and enter the appropriate information.

7Click OK.

Notes:

•The Fax option is available for use only with the PostScript driver or the Universal Fax Driver. For information on installing these drivers, see the Software and Documentation CD.

•The Fax option must be configured and enabled in the PostScript driver under Configuration tab before it can be used.

•If the Always display settings prior to faxing check box is selected, then you will be prompted to verify the recipient information before the fax is sent. If this check box is not selected, then the queued document will be sent automatically as a fax when you click OK on the Fax tab.

Creating shortcuts

Creating a fax destination shortcut using the Embedded Web Server

Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send a fax, you can create a permanent fax destination and assign a shortcut number. A shortcut can be created to a single fax number or a group of fax numbers.

1Type the printer IP address into the address field of your Web browser.

If you do not know the IP address of the printer, you can:

•View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

•Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2Click Settings > Manage Shortcuts > Fax Shortcut Setup.

Note: A password may be required. If you do not have an ID and password, get one from your system support person.

3Type a unique name for the shortcut, and then enter the fax number.

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