Faxing, Creating an e-mail shortcut, Sending a fax

Configuring the e-mail settings

1Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2Click Settings.

3Click E-mail/FTP Settings.

4Click E-mail Settings.

5Fill in the fields with the appropriate information.

6Click Submit.

Creating an e-mail shortcut

Creating an e-mail shortcut using the Embedded Web Server

1Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2Click Settings.

3Under Other Settings, click Manage Shortcuts.

4Click E-mail Shortcut Setup.

5Type a unique name for the recipient, and then enter the e- mail address.

Note: If you are entering multiple addresses, then separate each address with a comma (,).

6Select the scan settings (Format, Content, Color, and Resolution).

7Enter a shortcut number, and then click Add.

If you enter a number that is already in use, then you are prompted to select another number.

Creating an e-mail shortcut using the touch screen

1On the home screen, touch E-mail.

2Type the recipient's e-mail address.

To create a group of recipients, touch Next address, and then type the next recipient’s e-mail address.

3Touch Save as Shortcut.

4Type a unique name for the shortcut, and then touch Enter.

5Verify that the shortcut name and number are correct, and then touch OK.

If the name or number is incorrect, then touch Cancel, and then reenter the information.

Canceling an e-mail

•When using the ADF, touch Cancel Job while Scanning… appears.

•When using the scanner glass, touch Cancel Job while

Scanning… appears or while Scan the Next Page / Finish the Job appears.

Faxing

Sending a fax

Sending a fax using the printer control panel

1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3On the home screen, touch Fax.

4Enter the fax number or a shortcut using the touch screen or keypad.

To add recipients, touch Next Number, and then enter the recipient's telephone number or shortcut number, or search the address book.

Note: To place a dial pause within a fax number, press . The dial pause appears as a comma in the “Fax to” box. Use this feature if you need to dial an outside line first.

5Touch Fax It.

Sending a fax using the computer

Faxing from a computer lets you send electronic documents without leaving your desk. This gives you the flexibility of faxing documents directly from software programs.

Note: In order to perform this function from your computer, you must use the PostScript printer driver for your printer.

1From your software program, click File ª Print.

2From the Print window, select your printer, and then click Properties.

3Choose the Other Options tab, and then click Fax.

4Click OK, and then click OK again.

5On the Fax screen, type the name and number of the fax recipient.

6Click Send.