Pitney Bowes DM125 manual Standard Accounting

Page 11

Table of Contents

8 • Standard Accounting

Standard Accounting Overview

8-1

Activating/Setting Up Standard Accounting Option

8-2

Turning On Accounting

8-4

Turning Off Accounting

8-5

Turning On Account Passwords

8-6

Turning Off Account Passwords

8-7

Creating an Account

8-8

Editing Account Names and Passwords

8-9

Selecting an Account

8-11

Displaying Account Totals

8-12

Printing a Single Account Report

8-13

Printing a Multi-Account Summary Report

8-13

Clearing an Account

8-14

Clearing all Accounts

8-15

Deleting an Account

8-16

9 • Reports

Overview of Reports

9-1

Printing a Report

9-2

Printing on an Envelope or Tape Strip

9-2

Printing to an Attached Printer

9-2

Register Report (Funds Report)

9-3

Add Postage Report

9-4

Single Accounts Report (Accounting)

9-5

Multi-Account Summary Report (Accounting)

9-5

Account List Report (Accounting)

9-6

System Setup Report

9-6

Special Services Report (USPS® Confirmation Services)

9-7

Rates Summary Report

9-8

Configuration Report

9-9

Error Report

9-10

SV62276 Rev. A

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Contents Operator Guide Corporation Servicing FCC Part 68 Compliance of the Modem Industry Canada Resources Pitney Bowes Contact ListMachine Identification Table of Contents Table of Contents Adding Postage/Connecting to Data Center System Options Standard Accounting Supplies and Options Introduction About Your Digital Mailing System IntroductionPostal Requirements Sections of the Meter Stamp About Constant Connection LAN Network DM125 and DM225 Other Sources of Information Introduction Important Telephone Safety Instructions Getting to Know Your System Parts of the Machine Getting to Know Your SystemItem Part Description Item Part/Key Description Control PanelGetting to Know Your System Connections on Back of Machine DM100i/DM200L Connections on Back of Machine DM125/DM225 Getting to Know Your System Checking Funds Postage Availability in Machine Running MailHome Screen At Meter Running MailApplying Postage Keying In the Postage Directly Press Weigh/Rate Entering Weight ManuallyUsing the Weighing Platform Scale Using Differential Weighing Last Item Selecting an Account to Track Postage Viewing Checking the Batch Count Checking and Clearing the Batch CountClearing the Batch Count Printing the Batch CountSections of the Meter Stamp Printing OptionsPrinting Options Overview Manually Changing Printed Date for the Meter Stamp Printing OptionsPrinting a $0.00 Meter Stamp Auto-Advance of Printed Date for the Meter StampAt PC Using PC Meter Connect Enhanced Version At Meter Press Print Menu Bypass All Printing and Only Seal the EnvelopeOmitting/Restoring Day or Date on the Meter Stamp Select Ads & Inscriptions Adding/Removing a Postal Inscription to Meter StampDownloading a Postal Inscription into Your Machine Adding/Removing an Envelope Ad to the Meter Stamp Downloading an Envelope Ad into Your Machine Printing the Date and Time Only no meter stamp Printing an Ad, Date, and Time Only no meter stamp Adjusting Horizontal Print Position of Meter Stamp Printing Options Why Should I Always Include a Usps Class in my Preset? Normal and Custom PresetsWhat is a Preset? Why Should I Use Presets?Normal Preset Normal and Custom PresetsAt a PC Using PC Meter Connect Enhanced Version Viewing and Selecting the Normal PresetAt Meter Viewing and Selecting the Normal Preset contdPress Custom Preset Defining New Values for the Normal PresetCustom Presets Selecting a Custom Preset Defining a New Custom Preset Viewing and Selecting a Custom Preset Viewing and Selecting a Custom Preset contd Deleting a Custom Preset Editing a Custom Preset NameNormal and Custom Presets Postage and Your Machine Adding Postage/Connecting to Data CenterDownloads from the Data Center to Your Machine Adding Postage/Connecting to Data CenterPostal Inspection Postal Rate Update DM125/DM225 Icon in System Tray Desktop Shortcut Icon Adding Postage/Connecting to Data Center Checking Funds Postage Availability in Machine Checking Your Account Balance in the Postage By Phone System Adding Postage Page Refill At Meter contdPrinting a Funds Postage Report Only accessible at the meter itselfPerforming Usps Meter Inspection Downloading Files or Updating System Uploads and Downloads Settings for Connecting to the Data CenterSelecting Tone/Pulse Phone Parameters for analog line connection to Data CenterChange Postage By Phone PbP Number Phone Parameters contdAdding Postage/Connecting to Data Center Select to VIEW/EDIT Account and User ID Distributor Values contdAdding Postage/Connecting to Data Center System Options Overview System OptionsAdvancing the Printed Date for the Meter Stamp System OptionsBasic Options Advancing the Printed Date for the Meter Stamp contd At PC Using PC Meter Connect Enhanced VersionAt Meter Set Meter Stamp to Todays Date Adjusting the Contrast of the DisplayTurning Features On and Off Setting the Date, Time, and Timeouts Turning Features On and Off contdSetting Energy Star Sleep Mode Activation Time Setting the Date, Time, and Timeouts contdSetting Autodate Advance Correct Drift At a PC Using PC Meter Connect Enhanced Version Setting the High Value Warning Setting Postage Values Funds WarningsSetting Postage Values Funds Warnings contd Setting the Low Funds Warning Setting/Disabling the Lock Code Changing the Lock Codes and PasswordsSetting/Disabling the Supervisor Password Changing the Lock Codes and Passwords contdScale Options menu choices are Setting Scale OptionsTurning Scale On or Off Setting Scale Options contdSetting Weight Change Options Setting Class Change Options Advanced Options Change Language Barcode ScannerMeter Withdrawal Withdrawing Postage Funds Meter Withdrawal Withdrawing Postage Funds contd Run Install Mode System Options Standard Accounting Overview Standard Accounting OptionStandard Accounting option Activating/Setting Up Standard Accounting OptionAccount Totals account Turning On Accounting Turning Off Accounting Turning On Account Passwords Turning Off Account Passwords Creating an Account Edit Account Name option Editing Account Names and PasswordsEdit Account Password option Selecting an Account Displaying Account Totals Printing a Single Account Report Printing a Multi-Account Summary Report At a PC Using PC Meter Connect Enhanced Version contd Clearing an Account Clearing All Accounts Deleting an Account Overview of Reports ReportsPrinting to an Attached Printer ReportsPrinting a Report Printing on an Envelope or Tape StripRegister Report Funds Report Add Postage Report Single Accounts Report Accounting Multi-Account Summary Report Accounting At Meter Account List Report Accounting System Setup ReportServices Special Services Report Usps Confirmation ServicesRates Summary Report Report Configuration ReportError Error ReportMessages Indicating Ink Waste Tank Replacement MaintenanceMessages Indicating Ink Cartridge Replacement Replacing the Ink Cartridge MaintenanceClose the ink cartridge guard and click to secure Filling the Moistener Maintaining the Moistener Removing and Cleaning the Moistener BrushRemoving and Cleaning the Moistener Brush contd Removing and Cleaning the Moistener Wick and Holder Replacing the Print Head SV62276 Rev. a 10-9 Protective Tape Black Cap SV62276 Rev. a 10-11 Running Print Tests Press Options Test PrintPurge Replacement of Print Head or Cartridge 10-16 SV62276 Rev. a Blank Display TroubleshootingGetting Help Messages on the LCD DisplayFeeding Problems stalled envelopes TroubleshootingDisplay Problems display hard to read Troubleshooting Symptom Solution Moistening Problems envelopes dont sealProblems Connecting to the Data Center via Analog Line Problems Connecting to Data Center via LAN NetworkAccidentally Printing the Wrong Postage Viewing System Configuration Levels 11-8 SV62276 Rev. a Options Supplies and OptionsSupplies Postal Inscriptions/Advertisements Electronic Usps Confirmation ServicesSupplies and Options DM125/DM225 Enhanced Version Appendix a PC Meter ConnectAbout PC Meter Connect DM100i/DM200L Basic VersionAppendix a PC Meter Connect Installation RequirementsInstallation Access/Launching the Application Option Description Accessing Features from the System Tray Icon Basic VersionTion about your meter PC Connect Main Window Enhanced Version Good communications PC not communicating With meter Appendix a PC Meter Connect Postage Feature Tabs Enhanced VersionSupplies Updates Support My Meter My Meter contd Ads & Inscriptions View Preset Troubleshooting Displaying PC Meter Connect Icon on System Tray Problems Connecting to the Data Center via the PC Right Click on Tray Icon Select Internet Settings Appendix a PC Meter Connect Appendix a PC Meter Connect How is Text Entry Done? Appendix B How to Enter TextWhen is Text Entry Used? Custom Preset Names and Account NamesSpecial Characters Appendix B How to Enter TextAppendix C Glossary Appendix C Glossary Equipment Appendix D SpecificationsMaterial see also figure below Appendix D SpecificationsIndex Index SV62276 Rev. a Index Index Index Index Index Index Index Index Index SV62276REVA
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DM125 specifications

Pitney Bowes is a renowned name in the mailing and shipping industry, known for delivering innovative solutions that enhance efficiency and productivity in business operations. Among their product offerings, the DM100i, DP100i, DM225, DM125, and DM400C postage meters stand out, each tailored to meet specific mailing needs.

The DM100i is a versatile postage meter ideal for medium to large businesses, featuring advanced technology for optimal efficiency. With its intuitive color touchscreen, users can navigate through tasks quickly. The DM100i offers integrated accounting features that allow users to manage postage expenses accurately. Its capacity to print postage directly onto envelopes or labels makes it a favorite among businesses with high-volume mailing requirements.

Next in line is the DP100i, which is designed for small to medium-sized enterprises. This model provides a perfect entry-level solution with a user-friendly interface. The DP100i is equipped with comprehensive reporting capabilities and can handle various envelope sizes and types, making it adaptable for different mailing tasks. Its compact size ensures that it fits easily into any workspace, while its robust security features protect sensitive information during transactions.

The DM225 caters to growing businesses with increased mailing demands. This postage meter includes advanced features such as integrated scales, allowing users to calculate postage accurately based on package weight. The DM225 also supports direct access to cloud-based services for seamless integration with shipping software, enhancing operational agility.

The DM125 is an economical option designed for small businesses that require basic mailing capabilities without sacrificing quality. With its straightforward operation, the DM125 facilitates easy setup and minimal training requirements. It is equipped with features to help users manage postage efficiently, making it an ideal solution for cost-conscious businesses.

Finally, the DM400C is engineered for larger organizations with high-volume mailing needs. It boasts a powerful processing capacity, allowing users to handle extensive mail runs effortlessly. The DM400C features advanced mailing technology such as dynamic weighing and integrated tracking, enabling users to monitor shipments in real-time. Its customizable options mean that businesses can adapt the machine to their specific requirements, maximizing productivity.

In summary, each of these Pitney Bowes postage meters is designed with unique features and characteristics to serve various business sizes and needs. The DM100i, DP100i, DM225, DM125, and DM400C collectively highlight how advanced technology can streamline mailing processes, improve cost management, and support business growth. Pitney Bowes continues to innovate in this space, ensuring that enterprises can efficiently manage their mailing and shipping operations.