Canon 2010F manual Facsimile Guide

Page 1

Facsimile Guide

Please read this guide before operating this equipment.

After you finish reading this guide, store it in a safe place for future reference.

ENG

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Contents Facsimile Guide ImageRUNNER 2010F Facsimile Guide Manuals for the Machine How This Manual Is Organized Appendix Contents Basic Sending Additional Sending FeaturesReceiving Documents Memory FeaturesRelay Broadcasting Using PollingConﬁdential Mailboxes Dual Line Functions Optional Special Fax FeaturesPrinting Reports and Lists Summary of Important Settings TroubleshootingAppendix Symbols Used in This Manual How to Use This ManualKeys Used in This Manual Xii Illustrations Used in This ManualFCC Federal Communications Commission Legal NoticesUsers in the U.S.A LocationXiv Power RequirementsCase of Equipment Malfunction Xvi Users in CanadaXvii Installation téléphonique EmplacementUtilisation au Canada Condition dalimentationXix RemarquesCopyright TrademarksDisclaimers Before You Use the Fax Functions Overview of the imageRUNNER 2010F Main FeaturesAdditional Functions with Optional Equipment Installed Monitoring Transactions and Checking SettingsControl Panel Parts and Functions Main Power indicator Direct TX indicatorAlarm lamp Special Features keySpeaker volume switch Delayed Transmission keyStack Bypass Settings key Advanced Communication keyConnecting the Telephone Line Things You Must Do Before Using This MachinePress F3 or F4 to highlight 03 FAX Settings Setting the Telephone Line TypeAdditional Functions 1 Press Additional Functions Press OKPress Reset to return to the Fax Basic Features screen Press F3 or F4 to highlight 01 TEL Line Settings press OKPress F3 or F4 to highlight 02 TEL Line Type Press OK Press F3 or F4 to highlight 05 Timer Settings Setting the Current Date and TimeSetting press OK Keys Time enter the current date and time using the numericEnter two digits for the year ExamplesIf the TX Terminal ID is set to ‘INSIDE IMAGE’ Registering the Required Sender InformationDate and Time Registering This Machine’s Fax NumberFax Number Unit’s Name or Sender’s NamePress F3 or F4 to highlight 01 User TEL no Settings press OKUse the numeric keys to enter your fax number press OK Press F3 or F4 to highlight 02 Unit Name Registering the Unit’s NameRegistering the Sender Information TX Terminal ID Enter the unit’s name using the numeric keys press OKPress F3 or F4 to highlight the transmission type If you selected 01 TTI Position Press F3 or F4 to highlight 01 on press OKIf you selected 02 TEL Number Mark Registering Sender Names Press F3 or F4 to highlight 01 User Settings press OK Press F3 or F4 to highlight 01 Sender FAX Number press OK Press F3 or F4 to highlight 02 Personal Settings press OKIf you selected 01 User TEL Number Press F3 or F4 to highlight 02 Mail Account Press OKIf you selected 02 Other FAX Numbers Registering the Sender’s Fax Number Press Reset to return to the Fax Basic Features screenPress F3 or F4 to highlight 05 Sender FAX Number press OK Speed Dialing Overview of Speed Dialing Methods One-Touch Speed Dialing Setting Up Speed DialingPress Additional Functions Press F3 or F4 to highlight 04 ADDPress F3 or F4 to highlight 01 TEL Number Entry press OK Press F3 or F4 to highlight 01 TEL# Registration press OKPress F3 or F4 to highlight 02 Name press Including spaces press OKEnter the name of the destination up to 16 characters Display for entering the destination name appearsDescription Press F3 or F4 to set the desired optional settingTX Time Setting If you want to set an access codeIf you want to select the transmission type Speed Dialing If you want to turn the Error Correction mode on or OFF If you want to select an international calling settingIf you want to select a transmission speed Speed Dialing Coded Speed Dialing When you are ﬁnished registering numbers for one-touchRegistration press OK If you want to select a sender namePress F3 or F4 to highlight 02 Coded SPD Dial Press OK Display for entering the fax number appears Entry press OKPress F3 or F4 to highlight 01 OFF or 02 on Press F3 or F4 to set the desired optional setting press OK GHI JKL MNO PRS TUV WXY Oper Symbols ABC 18Setting Up Speed Dialing If you want to select an international calling setting 20Setting Up Speed Dialing Group Dialing When you are ﬁnished registering numbers for coded speedCreate a group dial Press F3 or F4 to highlight 03 Group DialTo create a group under a one-touch speed dialing key To create a group under a coded speed dialing code Press F3 or F4 to highlight 01 Destination TEL/ ID press OKWant to include in the group press OK Repeat until you ﬁnish entering all the numbers youF4OK Group press OKOr F4 to highlight 02 on press OK Press F3 or F4 to highlight 03 Optional Setting press OKOK. The display returns to the Group Dial menu to continue Registering the groupDialing Access Code Dialing Press F3 or F4 to highlight 01 Access Code KEY press OK Press F3 or F4 to highlight 05 Access Code press OKPress F3 or F4 to highlight 02 no of Characters press OK Press FAX Using Speed DialingPlace your documents on the machine Touch speed dialing panel to see more keys Number of the key you want, open the ﬁrst or second onePress Start to scan your documents immediately Desired one-touch speed dialing key. If you do not seeCorrect code Press Coded DialNumbers you want to dial is registered Press the one-touch speed dialing key, or Coded DialDirectory Dialing Press Directory If you have set # as the access code key, press Press the access code key you have set using the numericPress Start 38Using Speed Dialing Basic Sending If the message Insert a Control Card appears Flow of Fax Sending OperationsPlace your original If the message Enter Department ID and Password appearsSpecify the destination Select the desired fax sending modesIf you have set Department ID Management, press ID Platen Glass Placing OriginalsFeeder Vertical Placement Horizontal Placement Vertical Placement Horizontal Placement FeederOrientation Platen GlassLift up the feeder Platen GlassPlace your original face down Gently lower the feeder Feeder ADF-J1 Original Output Tray Adjust the slide guides to ﬁt the size of your originalsResolution Adjusting the Resolution, Density, and Image QualityDensity Place you documents on the machineImage Quality Press Press F1 RESOLUTION, F2 DENSITY, orOpen all three one-touch speed dialing panels press TTI Sending a Document with a Sender NameSelector Press F3 or F4 to highlight the desired sender’sSpecify the destination press Start Setting the Stamp Feature Document Stamp FeaturePress F3 or F4 to highlight 06 Stamp Action press OK Press F3 or F4 to highlight 03 TX Settings press OKPlace your documents in the feeder Turning ON/OFF the Stamp FeatureOpen all three one-touch speed dialing panels press Stamp Stamp20Document Stamp Feature Book Sending Sending MethodsPlace your document face down on the platen glass After scanning all the pages you want to send, press OK Press F4 Book Sending to select the document size press OKMemory Sending 24Sending Methods Press Direct TX Direct Sending26Sending Methods Dial the other party’s fax number using the numeric keys Using Regular DialingNumber you enter appears on the display Machine starts scanning and sending the document Automatic Redialing Redialing When the Line Is BusyAdjust the auto redial settings to suit your needs Press F3 or F4 to highlight 03 TX SettingsPress F3 or F4 to highlight 03 Auto Redial OK. Proceed to stepIf you want to set the redial interval If you want to resend a document after an error occursFollowing screen is displayed Press Monitor F1 TX/RX ResultManual Redialing If you are sending a document using Direct SendingPress Pause/Redial Canceling Transmission Canceling Send JobsDuring transmission, press Stop Press F3 YESWant to cancel F4 Delete Docmt Canceling Automatic Redialing or Memory SendingPress Monitor Press F1 TX/RX ResultPress F3 or F4 to highlight 01 DOC. Memory List press OK Checking Transaction Results You can cancel the sending job by pressingTo check the detailed information Press F1 RX/TX Status 40Checking Transaction Results Additional Sending Features Setting Up the ECM for Sending Transmission SettingsPress F3 or F4 to highlight 01 ECM TX press OK FeaturesPress F3 or F4 to highlight 01 on or 02 OFF AdditionalPause Time Press F3 or F4 to highlight 02 Pause Time press OK Automatic Document Deletion after a Failed Transmission Time Out Mode Press F3 or F4 to highlight 01 on or 02 OFF press OK Press F3 or F4 to highlight 05 Time OUT press OKTX Rotation 10Transmission Settings Sequential Broadcasting to More Than One Location To enter fax numbers using coded speed dialing To enter fax numbers using one-touch speed dialingTo enter fax numbers using regular dialing Report function Printing the Multi TX ReportSending Documents at a Preset Time Specify the destinations Enter the time using the numeric keys press OKScanning starts During a sending operation, press Delayed Transmission Setting a Delayed Transmission During a Sending OperationEnter the time in 24-hour notation e.g., 1p.m. as Enter all the numbers, including zerosChecking and Canceling a Delayed Transmission Setting Sending a Document with a Subaddress/Password Additional Press F3 or F4 to highlight 04 Subaddress Press OKDisplay for entering the subaddress appears Press F3 or F4 to highlight 05 Password Press OKPress Start Enter the ITU-T password using the numeric keys pressSetting a PIN Code Setting Up and Using PIN CodesPress F3 or F4 to highlight 02 on press OK Press F3 or F4 to highlight 08 PIN Code press OKIf your PBX always requires PIN code entry, press F3 or F4 to highlight 02 onEnter the telephone number using the numeric keys Press Stop to return to the Fax Basic Features screenDialing with a PIN Code after a Number Originals, on pDialing with a PIN Code before the Number Enter the PIN code up to 20 digits using the numeric keysPIN code is not displayed as it is entered Enter the telephone number using the numeric keys press Code enter the telephone number using the numeric keys Setting PIN Code Access for Speed DialingPress a speed dialing key Using Speed Dialing with PIN Code AccessDial the telephone number using the numeric keys or Forced PIN Code AccessSpeed dialing keys Transmission starts Receiving Documents Available Paper Sizes Receiving DocumentsAvailable Paper Sizes for Received Documents Received document is printed Receiving Documents into MemoryReceiving Documents Setting the ECM for Receiving Receive SettingsPress F3 or F4 to highlight 01 ECM RX press OK Press F3 or F4 to highlight 04 RX Settings press OKRX Page Footer Press F3 or F4 to highlight 04 RX SettingsOn 1 Mode Press F3 or F4 to highlight 03 2 on 1 press RX Settings menu appearsPress F3 or F4 to highlight 01 OFF or 02 on DocumentsNumber of Copies Printing Received DocumentsPress F3 or F4 to highlight 05 Printer Press F3 or F4 to highlight 01 # of RX Copies Printing MethodsTo 99 press OK Press F2 or F3 + to enter the number of copies from12Printing Received Documents Press F3 or F4 to highlight 02 Select Drawer Press OK Press F3 or F4 to highlight 05 Printer Settings press OKPress F3 or F4 to highlight a drawer press OK Printing in Reduced Form If you selected 02 OFF Press F3 or F4 to highlight 03 RX Reduction press OKIf you selected 01 on If you selected 02 Fixed Reduction If you selected 01 Auto SelectionLOW press OK When the Machine Runs Out of TonerPress Reset to return to Fax Basic Features screen Description Setting Transfer Box Settings TableTransferring Documents Creating a Transfer Box Press F3 or F4 to highlight 01 Setup File Press F3 or F4 to highlight 06 File Settings press OKPress F3 or F4 to highlight 05 Transfer press OK Press F3 or F4 to highlight 01 File Name press OKSpecify the destinations using speed dialing Enter a name for the transfer box using the numeric keys upTo 24 characters press OK Press F3 or F4 to highlight 02 SelectEnter a password up to seven digits using the numeric keys Press F3 or F4 to highlight 03 PasswordDisplay for entering the password appears Unit press OKPress F3 or F4 to highlight 01 OFF or 02 on press OK Press F3 or F4 to highlight 05 Time Setup press OKPress F3 or F4 to highlight 01 Start Time press OK If you selected 01 OFFIf you selected 02 Select Days If you selected 01 Everyday26Transferring Documents Print RX DOC. menu appears Press F3 or F4 to highlight 06 File Settings Changing Transfer Box SettingsPress F3 or F4 to highlight 05 Transfer Press F3 or F4 to highlight 02 Change DataChange the settings Password of the transfer box using the numeric keysDeleting a Transfer Box If the message Enter AN ID Number is displayed, enterAppears. Proceed to the next step Press F3 or F4 to highlight 03 Delete FileIs deleted. Proceed to step Create a transfer box for document transfer Using a Transfer Box32Transferring Documents Memory Features Press F3 or F4 to highlight 07 System Memory Lock for Received DocumentsPress F3 or F4 to highlight 01 Memory Lock RX Press OK Numeric keys press OK Enter the memory lock password up to seven digits usingPress F3 or F4 to highlight 02 Report press Output no press OKTime Setup menu appears 6Memory Lock for Received Documents 14 To ﬁnish setting the Memory Lock start time, press Back Until the Time Setup menu appearsPress F3 or F4 to highlight 02 END Time press OK Follow the procedure in to set the Memory Lock end Turning Memory Lock ON/OFF Using the Memory Reception KeyTime Press Reset to return to the Fax Basic Features screen Memory Features Printing a List of Documents in Memory Checking Documents Stored in MemoryOpen all three one-touch speed dialing panels press Report Press F3 or F4 to highlight 04 DOC. Memory List press OKPress F3 or F4 to highlight 01 DOC. Memory Memory ReferenceList press OK Memory Reference menu appears on the displayPrinting a Document Received in Memory Resending a Document after an ErrorMemory Reference menu appears Press F2 or F3 to highlight the document you want Press F3 or F4 to highlight 02 MemoryTo resend press OK To send to another destination press OK Press F3 or F4 to highlight 04 ResendPress F3 or F4 to highlight 05 Delete Deleting a Received Document from MemoryTo delete press OK Storing Documents in a Memory Box Using a Memory BoxAdvanced Communication Press F3 or F4 to highlight the sending feature forPress F3 or F4 to highlight 01 Polling press Memory box to be used press OKPress F3 or F4 to highlight the sender’s name Printing/Deleting Documents from a Memory BoxTo delete the document To print the documentNumeric keys to enter the password press OK If you are asked to enter the memory box password, use22Using a Memory Box Relay Broadcasting What Is Relay Broadcasting? Relay Broadcasting Memory Box Settings Table Setting Up Your Machine as a Relay UnitSubaddress Creating a Relay Group Press F3 or F4 to highlight 02 Relay TX Group Press OK Press F3 or F4 to highlight 01 Setup File press OKPress F3 or F4 to highlight 01 Group Dial Name press OK If you want to set a password, press F3 or F4 to Enter a name for the relay group up to 24 characters usingHighlight 02 Password press OK Display for entering a password appearsIf you selected 02 Senders FAX no If you selected 01 SubaddressIf you selected 03 Mail Address To Press F3 or F4 to highlight 05 Select Orig Unit press OK Press F3 or F4 to highlight 07 Select Display returns to the Setup File menuOr 02 Transmit press OK Dialing keys or coded speed dialing codes press OKSpecify the destinations registered under one-touch speed Press F3 or F4 to highlight 01 do not TransmitPress F3 or F4 to highlight a preset time number If you want to set a preset time for your documents to beWhen you are ﬁnished setting the TX start times, press Relayed, press F3 or F4 to highlight 09 TX StartPress F3 or F4 to highlight the 10 Relay Bcast Changing Relay Group Settings Change the desired relay TX group settings Password for the relay group using the numeric keysGroup number whose settings you want to change press Procedure described in Creating a Relay Group, on pDeleting a Relay Group You want to delete press OK Relay TX group password using the numeric keys pressSelected relay group is deleted Create a memory box for relay broadcasting on your machine Using Relay BroadcastingSending a Document to a Relay Unit for Relay Broadcasting Sending with the Advanced Communication Key Sending a Document to a Relay Unit with Speed DialingPress F3 or F4 to highlight 03 Relay press OK Keys press OK Enter the ITU-T subaddress required to start the relayPress Advanced Communication Otherwise, proceed to stepEnter the ITU-T password using the numeric keys press OK Conﬁdential Mailboxes What Is a Conﬁdential Mailbox? Conﬁdential Mailbox Setting Table Setting Up a Conﬁdential MailboxCreating a Conﬁdential Mailbox Display for entering the desired mailbox number appears Press F3 or F4 to highlight 01 Confidntl Mailbox press OKIf you want to set up a password for your mailbox, press F3 Using the numeric keys press OKOr F4 to highlight 02 Password press OK Press F3 or F4 to highlight 01 File NameSubaddress press OK Enter an ITU-T subaddress up to 20 digits using the numericTo set a subaddress, press F3 or F4 to highlight Display for entering an ITU-T subaddress appearsOr F4 to Highlight 04 RX Password pressDocuments in your mailbox, press F3 or F4 to Highlight 05 # of RX Copies press OKPress Additional Functions press F3 or F4 to Mailbox press OKMailbox whose settings you want to change press OK Change the desired mailbox settingsPassword for the conﬁdential mailbox using the numeric Procedure described in Creating a Conﬁdential Mailbox, on pDeleting a Conﬁdential Mailbox Mailbox you want to delete press OK Conﬁdential mailbox password using the numeric keysYou can also use the numeric keys to enter the number Selected mailbox is deletedCreate a conﬁdential mailbox on your machine Using a Conﬁdential MailboxReceiving a Conﬁdential Document Press F3 or F4 to highlight 02 Confidential RX Press OK Sending a Conﬁdential Document with Speed Dialing Sending a Conﬁdential DocumentSending a Confidential Document Press F3 or F4 to highlight 01 Confidential TX Press OK Specify the destination using the numeric keys press OKConﬁdential documents on the other party’s fax machine Press F3 or F4 to highlight 05 PasswordEnter the ITU-T password using the numeric keys press Using Polling What Is Polling? Before You Use Polling Receiving Open all three one-touch speed dialing panels press Polling ReceivingPress F3 or F4 to highlight 02 Polling RX press OK Press F3 or F4 to highlight 01 Polling press OKSpecify the destination press OK After entering the fax number of the party you want to poll Press F3 or F4 to highlight 04 Subaddress If an ITU-T password is required, proceed to stepCommunicationPress Advanced Communication Display for entering the ITU-T password appears Enter the ITU-T password up to 20 digits using the numericPolling Receiving with a Subaddress/Password 10Polling Receiving Enter the ITU-T password up to 20 digits using the numeric Preset Time Polling Box Settings Table Polling to Receive at a Preset TimePress F3 or F4 to highlight 03 FAX Settings press OK Creating a Preset Time Polling BoxPress F3 or F4 to highlight 03 Preset Polling Press OK F3 or F4 to highlight 02 Password press Enter a name for the polling box up to 24 characters usingDialing keys press OK Highlight 03 Select Locations press OKF3 or F4 to highlight 04 Start Time press To specify select locations to poll, press F3 or F4 toIf you select 02 Select Days If you select 01 EverydayUsing the numeric keys. press OK Changing Preset Time Polling Box SettingsPress F2 or F3 + to enter the number of the preset Press F3 or F4 to highlight 03 Preset PollingPassword using the numeric keys press OK Polling box whose settings you want to change press OKChange the desired preset polling box settings Deleting a Preset Time Polling BoxPress F3 or F4 to highlight 03 Delete File press OK Selected preset polling box is automatically deletedPolling Sending Polling Box Settings TablePress F3 or F4 to highlight 04 Polling BOX Creating a Polling Box for Sending DocumentsDisplay for entering the polling box number appears Display for entering a password for the polling box appears Enter a password up to seven digits using the numeric keysEnter a TX password up to 20 digits using the numeric keys If you want to set a TX password for polling sending, pressDisplay for entering a TX password appears F4 to highlight 03 Subaddress press OKMachine has been polled and sent the document, press F3 If you want the document erased from memory afterPress F3 or F4 to highlight 02 Change Data press OK Press F3 or F4 to highlight 04 Polling BOX press OKData menu appears Change the desired polling box settingsAutomatically deleted Press F2 or F3 + to enter the number of the poling boxPress Reset to return to the Fax Basic Features screen Store the document to be polled into the polling box Using a Polling Box for Sending Documents10-1 Special Fax FeaturesInformation service Using Tone Dialing on a Pulse LineUse the numeric keys to enter the numbers requested by List of Available Functions Program One-Touch Keys10-3 Memory Reference Setting Up a Program One-Touch KeyPress F3 or F4 to highlight 02 USE press OK Press F3 or F4 to highlight 07 Prog -TOUCH KEY press OK10-5 Press F3 or F4 to highlight the desired function press OK 10-7 Setting the TX/RX Start SpeedTX Start Speed or RX Start Speed menu appears 10-9 Adjusting the Scanning DensityIf you select 01 Light Press F3 or F4 to highlight 06 Density Control press OKIf you select 02 Standard 10-11 If you select 03 DarkSetting the RX Password Enter the RX password up to 20 digits using the numeric Press F3 or F4 to highlight 02 RX PasswordRX Password menu appears 10-13Conﬁrming the Other Party’s Fax Number 10-15 Press F3 or F4 to highlight 03 Phone NO. Check press OKChanging the Fax Default Settings 10-17 Press F3 or F4 to highlight 04 FAX Default press OKScan Density menu appears 10-19 TX Mode menu appears 10-21 10-22Changing the Fax Default Settings 11-1 Dual Line Functions OptionalConnecting the Telephone Lines to the Machine Registering Your Telephone Number Setting Up Line 2 for Fax Transmissions11-3 Press F3 or F4 to highlight 02 Line 2 press 11-5 Selecting the Dialing ModePress F3 or F4 to highlight 02 Line 2 press OK 11-7 Changing the Start SpeedSpeed press OK Or 04 RX Start Speed press OK11-9 Press F3 or F4 to highlight 01 User Settings Line Selection When Sending a FaxSelection press OK If you select 01 Auto Press F3 or F4 to highlight 01 Auto or 02 MAN. press OKIf you select 02 MAN 11-12Line Selection When Sending a Fax Sending a Fax on Line Set the sending modePress Line/Mail to display Line 11-13Wish to cancel press F4 Cancel Cancel an Outgoing FaxPress F2 or F3 to highlight he transmission you Receiving a Fax on Line Cancel an Incoming Fax11-15 11-16Receiving a Fax on Line 12-1 Printing Reports and ListsTX Reports Setting Reports to Print AutomaticallyIf you have highlighted 02 Print Error only or Press F3 or F4 to highlight 02 Report Settings press OKPress F3 or F4 to highlight 01 TX Report press OK Output YES in , press F3 or F4 to highlightPress F3 or F4 to highlight 02 Report RX ReportsPress F3 or F4 to highlight 02 RX Report Conﬁdential RX Reports12-5 Press F3 or F4 to highlight 03 CONFID. RX Report press OK 12-7 Activity ReportsTo select 01 Auto Print Press F3 or F4 to highlight the item you want to setTo select 02 Daily Report Time Press OK To select 03 TX/RX Separate12-9 Printing the Activity Report Press F3 or F4 to highlight 05 CONF. Mailbox List press OK Printing the Conﬁdential Reception List12-11 Group Dial List Printing the List of Fax SettingsPress F3 or F4 to highlight the list you want to print Press F3 or F4 to highlight 08 Print Lists press OKTo print the user data list 12-13To print the group dialing list To cancel printing of lists To print the access code listTo print the department information list 12-15Press F3 YES 13-1 Troubleshooting13Sending Documents When Problems Occur13-3 Resend the document 13-5 Receiving Documents13-6When Problems Occur 13-7 Other ProblemsError Codes 13-9 #0025 Cause 13-11 #0102 Cause 13-13 Questions and Answers13-14Questions and Answers 14-1 Summary of Important SettingsSettings Applicable Fax Settings Table14-3 ADD. Registration 15-1 Appendix15One-Touch Speed Dialing List Report Samples15-3 Coded Speed Dialing List Group Dialing List Access Code List15-5 User’s Data List 15-7 Activity ReportTransmission TX/ Reception RX Report Error Transmission TX ReportMulti-Transaction TX/RX Report Conﬁdential Reception RX Report15-9 Conﬁdential Mailbox List Relay Broadcast ReportDocument Memory List 15-11 Memory Clear ReportSpeciﬁcations Glossary Conﬁdential mailbox Delayed transmissionDensity control Dialing methodsFax Basic Features screen Dual accessDocument Document densityJack Use Memory lampLong distance dialing Manual redialingMemory lock Memory boxPause Pause timePolling box PIN codePolling transmission PulseRotary pulse RX passwordScanning area Sending speedTransfer password Tone/pulse settingSuper Fine Super G3 FAX Expansion Kit-B1Ultra Fine TTI SelectorIndex SymbolsTEXT/PHOTO FINE, 3-12 STANDARD, 3-12 Super FINE, 3-12 Ultra Fine Appendix Appendix Canon Italia S.p.A Canon Deutschland GmbH

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