HP 4500 - K7 manual Scan, Copy, Fax

Page 6

 

Print photos

29

 

Print photos on photo paper (Windows)

29

 

Print photos on photo paper (Mac OS X)

29

 

Print on special and custom-sized paper

30

 

Print on special or custom-sized paper (Windows)

30

 

Print on special or custom-sized paper (Mac OS X)

31

 

Print borderless documents

31

 

Print borderless documents (Windows)

32

 

Print borderless documents (Mac OS X)

32

3

Scan

 

 

Scan an original

34

 

Scan an original from the product control panel

34

 

Edit a scanned document using optical character recognition (OCR) software

35

4

Copy

 

 

Copy documents

36

 

Change copy settings

36

5

Fax

 

 

Send a fax

38

 

Send a basic fax

38

 

Send a fax manually from a phone

39

 

Send a fax using monitor dialing

40

 

Send a fax from memory

41

 

Schedule a fax to send later

41

 

Send a fax to multiple recipients

42

 

Send a fax in Error Correction Mode

42

 

Receive a fax

43

 

Receive a fax manually

43

 

Set up backup fax

44

 

Reprint received faxes from memory

45

 

Poll to receive a fax

45

 

Forward faxes to another number

46

 

Set the paper size for received faxes

46

 

Set automatic reduction for incoming faxes

47

 

Block junk fax numbers

47

 

Add numbers to the junk fax list

48

 

Remove numbers from the junk fax list

48

 

Print a Junk Fax Report

48

 

Receive faxes to your computer (Fax to PC and Fax to Mac)

49

 

Fax to PC and Fax to Mac requirements

49

 

Activate Fax to PC and Fax to Mac

49

 

Modify Fax to PC or Fax to Mac settings

50

 

Turn off Fax to PC or Fax to Mac

50

2

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Contents Officejet Officejet Advantage Page User Guide Copyright information Safety informationAccessibility Hewlett-Packard Company noticesContents Scan CopyFax Solve a problem Work with ink cartridges112 Technical information HP supplies and accessories Additional fax setup Network setup some models onlyDevice management tools Errors Windows Visual AccessibilityGet started MobilityEco-Tips Understand the device partsFront view Printing supplies area Back viewUse the product control panel Overview of buttons and lightsLabel Name and Description Change product settings Select the modeTypes of messages Select print media Critical error messagesFinding the device model number Recommended papers for printing and copyingHP Photo Value Packs HP Advanced Photo Paper Tips for selecting and using mediaRecommended papers for photo printing HP Everyday Photo PaperLoad an original on the scanner glass To load an original on the scanner glassLoad an original in the automatic document feeder ADF Load mediaTo load an original in the document feeder tray To load media Clean the scanner glass To clean the scanner glassMaintain the device Clean the exterior Clean the automatic document feeder ADF Some models onlyTo clean the rollers or separator pad Maintain the device Turn off the device Print Print documentsPrint documents Windows Print brochures Windows Print brochuresPrint documents Mac OS Print brochures Mac OSPrint on envelopes Mac OS Print on envelopesPrint on envelopes Windows Quality Normal or BestPrint a Web Print a Web page WindowsPrint a Web page Mac OS Print photos on photo paper Mac OS Print photosPrint photos on photo paper Windows Quality Best or Maximum dpiPrint on special and custom-sized paper Print on special or custom-sized paper WindowsPrint on special or custom-sized paper Mac OS Set up custom sizes Mac OSPrint borderless documents Choose Manage Custom Sizes in the Paper Size pop-up menuTwo-sided printing duplexing Print borderless documents WindowsPrint borderless documents Mac OS Perform two-sided printing Windows Perform two-sided printing Mac OSScan an original from the product control panel ScanScan an original To scan from the product control panelPage Copy documents Change copy settingsCopy To copy documentsTo change copy settings for a single job To save the current settings as defaults for future jobsFax Send a faxSend a basic fax Send a fax manually from a phone To send a basic fax from the device control panelTo send a fax manually from an extension phone Send a fax using monitor dialing To send a fax from memory Send a fax from memorySchedule a fax to send later To schedule a fax from the device control panelTo send a fax to multiple recipients using group speed dial Send a fax in Error Correction ModeTo cancel a scheduled fax Send a fax to multiple recipientsTo change the ECM setting from the control panel Receive a faxReceive a fax manually Set up backup fax On Error Only OffTo receive a fax manually Poll to receive a fax To set backup fax from the device control panelReprint received faxes from memory To reprint faxes in memory from the device control panelForward faxes to another number Set the paper size for received faxesTo forward faxes from the device control panel Set automatic reduction for incoming faxes Block junk fax numbersTo set automatic reduction from the device control panel To remove numbers from the list of junk fax numbers Add numbers to the junk fax listTo manually enter a number to block If you are done, press No Print a Junk Fax ReportReceive faxes to your computer Fax to PC and Fax to Mac Change fax settings Set the number of rings before answering Configure the fax headerSet the answer mode Auto answer To set or change the fax headerSet the fax error correction mode Change the answer ring pattern for distinctive ringSet the dial type Set the redial optionsSet the fax speed Fax speed setting Fast Medium Slow Set the fax sound volumeTo set the fax sound volume via the device control panel Fax over Internet Protocol FoIPTo enable fax confirmation Use reportsPrint fax confirmation reports Print fax error reports Print and view the fax logClear the fax log Print the details of the last fax transactionPrint a Caller ID History Report Work with ink cartridges Information about ink cartridgesCheck the estimated ink levels Related topicsHandle the ink cartridges Replace the ink cartridgesTo replace the ink cartridges Page Chapter Align the ink cartridges Store printing suppliesAdvanced ink cartridge maintainance To align the cartridges from the product control panelChapter Clean the ink cartridges To align the ink cartridges from the HP softwareClick Align the ink cartridges Mac OS To clean the ink cartridges from the product control panel To clean the ink cartridges from the HP softwareSolve a problem If you have a problem, follow these stepsHP support Obtain electronic support HP support by phoneBefore you call Phone support period Telephone support numbers$OJ«ULH General troubleshooting tips and resources Troubleshooting topicsAfter the phone support period Device shuts down unexpectedly Solve printing problemsError message appears on control-panel display Alignment failsDevice takes a long time to print Blank or partial page printedPlacement of the text or graphics is wrong Something on the page is missing or incorrectPoor print quality and unexpected printouts Solution 1 Use genuine HP cartridgesSolution 2 Check the paper Device prints half a page, then ejects the paperSolution 3 Wait a short period of time if possible Solution 4 Check the print settingsCheck the print quality settings Check the Print in Grayscale settingMac OS Print Quality Diagnostic Report Example Ink Level Black is low replace. Tri-color is OKRagged or irregularly streaked or faded bars Regular white streaks in the bars Bar colors are not uniformExamples of bad large-font text Self-Test Report To evaluate the Diagnostic Solution 7 Clean the ink cartridges Black TextSolution 9 Replace the problem ink cartridge Clean the ink cartridge contactsSolution 8 Align the ink cartridges Solution 10 Service the productClean the area around the ink nozzles To clean the ink cartridge contactsTo clean the area around the ink nozzles Solve paper-feed problems Media is not supported for the printer or trayMedia is not picked up from a tray Pages are skewing Solve copy problemsMedia is not coming out correctly Multiple pages are being picked upNo copy came out Copies are blankDocuments are missing or faded Size is reduced Copy quality is poorCopy defects are apparent Scanner did nothing Solve scan problemsPaper mismatch Large, black typefaces look splotchy not smoothScan takes too long Part of the document did not scan or text is missingScanned image quality is poor Error messages appearText cannot be edited Check the originalsScan defects are apparent Solve fax problems Fax test failedSize is reduced Fax Hardware Test failed Solution Phone Cord Connected to Correct Port on Fax test failed Back view of the deviceChapter Dial Tone Detection test failed Solution Fax Line Condition test failed Solution Display always shows Phone Off HookDevice is having problems sending and receiving faxes Chapter Device is having problems sending a manual fax Solution Device cannot receive faxes, but can send faxes SolutionChapter Device cannot send faxes, but can receive faxes Solution To extend your phone cord Fax tones are recorded on my answering machine SolutionPhone cord that came with my device is not long enough Color faxes do not printSolve wired Ethernet network problems some models only General network troubleshootingComputer cannot receive faxes Fax to PC and Fax to Mac Solve wireless problems some models only Basic wireless troubleshootingMake sure the wireless 802.11 light is turned on Advanced wireless troubleshooting Restart components of the wireless networkRun the Wireless Network Test To check a wireless connection Make sure that the HP device is connected to your networkMake sure the HP device is on the network Check to see if you can access the embedded Web server EWSTo access the EWS Network StatusMake sure the HP device is online and ready Add hardware addresses to a wireless access point WAP Configure your firewall to work with HP devices Incoming UDP ports 137, 138, 161 Solve device management problemsAdvanced firewall information Ports are used for the following functions PrintingEmbedded Web server cannot be opened EWS is only available in EnglishCheck the hardware connections Troubleshoot installation issuesHardware installation suggestions Check the computer systemUnderstand the Printer Status Report and Self-Test Report Software installation suggestionsVerify installation preliminaries Check or perform the followingPrinter Status Report Understand the network configuration page some models only Network Configuration Clear jamsClear paper jams To clear a paper jam from the rear doorAvoid paper jams Warranty information Technical informationHewlett-Packard limited warranty statement HP product Duration of limited warrantyInk cartridge warranty information Product features and capacities Device specificationsPhysical specifications Processor and memory specificationsNetwork protocol specifications Some models only System requirementsEmbedded Web server specifications some models only Media specificationsUnderstand supported sizes Cards Media sizeEnvelopes Main tray Photo mediaUnderstand supported media types and weights Tray Type Weight CapacityOther media Main tray Set minimum margins Media Left Right Top Bottom MarginCopy specifications Print resolutionPrint specifications Guidelines for two-sided duplex printingFax specifications Photo dpi Very Fine dpi Standard dpiOperating environment Scan specificationsAcoustic emission specification Electrical requirementsRegulatory information FCC statement Vcci Class B compliance statement for users in JapanLED indicator statement Noise emission statement for GermanyRegulatory information 143 Appendix a Australia wired fax statement Regulatory information for wireless productsExposure to radio frequency radiation European Union regulatory notice Regulatory model numberDeclaration of conformity Declaration of ConformityRegulatory information 149 Energy Use Environmental product stewardship program Απόρριψη άχρηστων συσκευών στην Ευρωπαϊκή Ένωση Power consumption Third-party licenses Third-party licenses HP Officejet 4500 DesktopSHA2 Zlib Third-party licenses Expat OpenSSL Third-party licenses 161 Appendix a Third-party licenses 163 Zlib HP Officejet 4500 Wireless Expat Third-party licenses 167 Appendix a Third-party licenses 169 SHA2 Third-party licenses 171 Supplies HP supplies and accessoriesOrder printing supplies online Supported ink cartridgesHP media Additional fax setup Set up faxing parallel phone systemsChoose the correct fax setup for your home or office USAOther equipment or services sharing your fax line DSL PBXTo set up the device with a separate fax line Case a Separate fax line no voice calls receivedCase B Set up the device with DSL To set up the device with DSLCase D Fax with a distinctive ring service on the same line To set up the device with a distinctive ring service Case E Shared voice/fax lineTo set up the device with a shared voice/fax line Case F Shared voice/fax line with voice mailTo set up the device with voice mail Set up the device with a computer dial-up modem To set up the device with a computer dial-up modemSet up the device with a computer DSL/ADSL modem To set up the device with a computer DSL/ADSL modemExample of a parallel splitter Case H Shared voice/fax line with computer modemShared voice/fax with computer dial-up modem Back view of the productPage Shared voice/fax with computer DSL/ADSL modem Case I Shared voice/fax line with answering machine Answering machine Example of a parallel splitter Page Appendix C Obtain a DSL/ADSL filter from your DSL/ADSL provider Example of a parallel splitter Serial-type fax setup Test fax setup To test fax setup via the device control panelChange advanced network settings Network setup some models onlyChange basic network settings View and print network settingsTo View IP settings To Change IP settingsSet link speed Understand 802.11 wireless network settings Communication modeNetwork name Ssid Security settings Data encryptionTo set up wireless communication using the installer Mac OS MethodReset wireless settings To turn off wireless communicationTo print a wireless test Change the connection methodGuidelines for reducing interference on a wireless network Uninstall and reinstall the softwareGuidelines for ensuring wireless network security To add hardware addresses to a WAPTo uninstall from a Windows computer, method To uninstall from a Macintosh computer, method Toolbox Windows Use the HP Solution Center WindowsDevice management tools HP Utility Mac OSTo open the embedded Web server Embedded Web server some models onlyOpen the HP Utility To open the HP UtilityPage Device Disconnected Errors WindowsFax Memory Full Ink AlertCartridge Problem Solution 1 Install the ink cartridges correctlyPage Paper Mismatch Cartridge cradle cannot movePaper Jam Printer Offline General printer errorPrinter is out of paper Printer PausedAlign cartridge Symbols/Numerics IndexPage Page OCR Page Twain Page 222 Page Hewlett-Packard Development Company, L.P
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4500 - K7 specifications

The HP 4500 - K7 is a versatile multi-functional printer renowned for its combination of reliability, efficiency, and advanced features tailored for both home and office use. This device excels in meeting the demands of businesses, providing an optimal balance between speed and quality.

One of the standout features of the HP 4500 - K7 is its printing capability. This all-in-one printer supports color and monochrome printing, ensuring vibrant, high-quality prints for documents, presentations, and graphics. It boasts an impressive print speed, allowing users to produce professional-quality documents quickly, which is essential in a fast-paced work environment.

In terms of connectivity, the HP 4500 - K7 is equipped with Wi-Fi technology, enabling seamless wireless printing from various devices such as laptops, smartphones, and tablets. This feature enhances convenience, as users can print documents directly from their mobile devices without the need for additional cables. The printer also supports USB connectivity, providing flexibility in connecting to a variety of devices.

The HP 4500 - K7 employs advanced scanning technology that produces high-resolution scans with impressive clarity. This capability is crucial for digitizing documents, archiving important information, or sharing files electronically. The integrated automatic document feeder (ADF) allows users to scan, fax, or copy multiple pages efficiently, saving time and enhancing productivity.

Moreover, the control panel of the HP 4500 - K7 is intuitively designed for user-friendly operation. The LCD display provides clear navigation and access to various functions, including printing, scanning, and copying. Users can customize settings, manage print jobs, and perform maintenance tasks easily from this interface.

Energy efficiency is another hallmark of the HP 4500 - K7, as it complies with ENERGY STAR standards, helping to reduce power consumption and environmental impact. This printer not only delivers outstanding performance but also contributes to sustainability goals.

In summary, the HP 4500 - K7 is a robust multi-function printer characterized by efficient printing, advanced scanning capabilities, wireless connectivity, and energy-saving features. It meets the needs of both home users and small to medium-sized businesses, making it a valuable asset in any workspace. Its emphasis on quality, speed, and usability positions it as a leader in its category.