Brother MFC-665CW manuals

217 pages7.71 Mb

2If you need to call Customer Service
- http://www.brother.com/registration/
3Brother numbers
- Register your product
  - http://www.brother.com/registration/
- FAQs (frequently asked questions)
  - http://solutions.brother.com
- For Customer Service
- 4Brother fax back system (USA only)
5Ordering accessories and supplies
- In USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax)
- http://www.brothermall.com
  - In Canada: 1-877-BROTHER (voice)
6Notice - Disclaimer of Warranties (USA and Canada)
Compilation and Publication Notice
10Table of Contents
- Section I General
  - 1 General Information
  - 2 Loading documents and paper
  - 3 General setup
  - 4 Security features
- 11Section II Fax
  - 5 Sending a fax
  - 126 Receiving a Fax
  - 7 Telephone Services and External devices
  - 8 Dialing and storing numbers
  - 139 Message Center (MFC-665CW and MFC-845CW only)
  - 10 Advanced fax operations (Black & White only)
  - 11 Printing Reports
  - 12 Polling
- 14Section III Copy
  - 13 Making copies
- Section IV Walk-up Photo Printing
  - 14 Pho toCaptu re C enter
  - 15 PictBridge
- 15Section V Software
  - 16 Software and Network features
- Section VI Appendixes
  - A Safety and Legal
  - B Troubleshooting and Routine Maintenance
  - 16C Menu and Features
  - D Specifications
  - E Glossary FIndex
- Section I
17Genera l
- Using the documen tation
  - Symbols and conventions used in the do cu menta tio n
- Accessing the Software Users Guide and Network Users Guide
  - Vie w ing D oc ume nt ati on
    - Viewing Documentation (For Windows)1
  - a
  - b
- 18Genera l I nform ation
  - 19c
  - d
    - How to find Scanning ins tructions
    - How to find Network setup instructions (MFC-665CW and MFC-845CW only)
    - Viewing Documentation (For Macintosh)1
  - 20a
  - b c d
  - e
    - How to f i nd S ca nning instructi ons
    - How to find Network setup instructions (MFC-665CW and MFC-845CW onl y)
  - 21Accessing Brother Support (For Windows)1
  - 22Control panel over view
    - 24Most of the illustrations in this Users Guide show the MFC-440CN.
    - 25LCD disp lay scr een
      - The LCD shows the current machine status when the machine is idle.
    - Ba sic Op er atio ns
    - 26b
    - c d
    - e f
    - g
  - Loading do cuments
    - Usin g the ADF
      - Document Size s Supported
      - Recommended environment
      - How to load documents
    - a
    - b
    - c
- 27Load in g d ocu men ts an d pa per
  - Us ing t he scan ne r gl ass
    - Document Size s Supported
    - How to loa d documents
  - 28a b
  - c
    - Scan na ble a re a
  - 29Acceptable paper and other media
    - Re co mme n ded m e dia
    - Ha nd lin g and us in g me di a
      - Brother paper
      - 30Paper capacity of the output paper tra y
    - 31Choo sing th e righ t me dia
      - Paper type a nd size for each ope rat ion
      - 32Paper weight, thickness and capacity
  - 33Loading paper and other media
    - a
    - b
    - c
    - 34d
    - e
    - f
    - 35g
    - h
      - Loading envelopes and post car ds
        About envel opes
        How to loa d envelopes a nd post cards
    - 36a
    - b
    - a b
    - c
      - Loadi ng pho to paper
    - 37a
    - b
    - c
    - d
      - 39Pri nt abl e ar ea
- 40Genera l se tup
  - On/Off key
    - Tu rni n g the m a chi ne o ff
    - a
      - Tu rni n g the m a chi ne o n
  - On/Off setting
    - b
    - c
    - d
      - 41MFC-440CN
      - MFC-665CW and MFC-845CW
  - 42Mo de Ti mer
    - b
    - c
    - d
  - Paper sett ings
    - Pape r Type
    - b
    - c
    - d
      - Paper S ize
    - b
    - c
    - d
  - 43Volume Sett ings
    - Ring Volume
      - Setting the Ring Volume from the men u
    - b
    - c
    - d
    - e
      - Be eper Vo lum e
      - 45Choosing the Handset Volume (For Volume Amplify) (MFC -66 5CW only )
  - 46Automatic Daylight Savings Time
  - 47LCD display
- 49Security featur es
  - 4
  - TX Lock (MFC-440CN on ly)
    - Setting and changing the TX Lo ck pa ss word
      - Setti ng up the password
    - c
    - e
    - f
      - Changing t he TX Lock password
    - c
    - e
    - f
    - g
    - h
      - Turni n g th e TX Loc k on /of f
        Turning TX Lock on
    - c
    - e
    - f
      - Turning TX Lock off
    - b
  - 50Memory Security (MFC-665CW and MFC -845CW only )
    - Turning the memory security on /off
      - Turning on t he memory sec urity lock
    - 52c
    - d
    - e
    - f
      - Turning of f the m emory securi ty
    - b
  - Section II
53Fax
- Entering Fa x mode
  - Faxi ng f rom the AD F
    - Press
    - Fax Start
    - 09012345689
  - b c
- 54S endi ng a fa x
  - FAX
    - Fax Resolution Standard Contrast Auto Speed-Dial Outgoing Call
  - Faxing from the scanner glas s
  - 55b
  - c
  - f
    - Faxing A4 size documents fro m the sc an ne r glass
  - b
  - c
    - Col or f ax tr an smi ssi on
    - Ca nc eli ng a fa x in pr og re ss
  - 56Broadcasting ( Black & Wh ite on ly)
    - c
    - d
    - e
    - f
    - g
      - Canceling a Broadcast in pr ogres s
    - c
    - d
    - e
    - f
    - g
  - 57Additional sending operations
    - Sending faxes using multiple sett i ng s
      - Press
      - Fax Start
      - 09012345689
    - b
    - c
      - Cont rast
    - b
    - c
      - Ch anging fax reso lutio n
    - b
    - c
      - FAX
        Fax Resolution Standard Contrast Auto Speed-Dial Outgoing Call
      - Dual access
      - Re al tim e tr an smiss ion
    - 58b
    - c
      - Over se a s Mo de
    - 59d
      - Delayed Faxing
    - c
    - d
    - e
      - Delayed Batch Transmission
    - b
    - c
      - Checking and canceling wait ing j obs
    - d
      - 61Ou t of Me mor y mess a ge
  - Rece ive mode s
    - Fax/Tel
    - External TAD
    - Fax Only
      - MFC-440 CN
    - Ch oosi ng t he R ec eiv e Mo de
- 62Receivin g a Fax
  - See Distinctive Ring.
  - Manual
  - 63b
  - c
  - d
    - See Distinctive Ring.
    - Fax/Tel
    - Fax Only
    - Manual
    - Manual*
  - 64Using rece ive modes
    - Fax o nl y
    - Fax/ T el
    - Manu al
    - Message Center (MC) (MFC-665CW and MFC -84 5CW on ly)
    - External TAD (MFC-440CN onl y)
    - 6
  - 65Recei ve mode setti ngs
    - Ring De lay
    - c
    - d
    - e
    - f
      - F/T Ring Time (Fa x/T el m ode on ly)
    - c
    - d
    - e
      - Eas y R eceive
        If Easy Receive is On:6
        If Easy Receive is Semi: (MFC-665CW and MFC-845CW only)
        If Easy Receive is Off:6
    - 66c
    - d
    - e
  - 67Additional receiving operations
  - Voice ope rations
    - Making a telephone call (MFC-665CW and
    - a
    - b
    - c
    - d
      - Answering calls with the Speaker Phone (MFC-665CW and
      - Hold (MFC-665CW and
    - a
    - b
- 68Telephone Services and External d evi ce s
  - 69a
  - b
    - To ne or P u lse ( Can ad a o nly)
  - a
  - b
    - Fax/Tel mode when the power ke y is o n
    - Fax/Tel mode when the power ke y is o ff
  - 70Tel ephone se rvice s
    - Distin ct ive Rin g
      - What does your telephone company's Distinc tive Ring do?
      - What does Brother's Distinctive Ring do?
      - Do you ha ve Voice Ma il?
      - Before you choose the ring pattern to registe r
      - Registering the Distinctive Ring pa tter n
    - 71c
    - d
    - e
    - f
      - Turning off Di stinct ive Ring
    - c
    - d
    - e
      - Caller ID
        Setti ng up your area code ( USA only)
    - 72c
    - e
    - f
      - Viewing Ca ller I D List
    - c
    - e
    - f
    - g
      - P r in t in g C a ll er I D Li s t
    - c
    - e
    - f g
  - 73Connecting an external TAD (telephone answ er in g d ev i c e)
    - Connections
    - 74a
    - b
    - c
    - d
    - e
      - Recording outgoing message (OG M) o n an ex ter nal TAD
    - 75a
    - b c
      - Sp ecial lin e consi de ration s
        Roll ove r phone li nes
        Two-line phone system
        Converting tele phone wall outlet s
        Installing machine, external two-line TAD and two-line te lephone
    - 76a
    - b
    - c
    - d
      - Mu lti-lin e co nnec tions (PBX)
  - 77External and extension phon es
    - Connecting an external or exte nsi on te leph one
    - Using external and extension tel ephon es
      - If you answer a call and no one is on the line:
    - Using a Non-Brother cordless external telephone (MFC-440CN and MFC-665CW only )
    - Usin g remote c odes
      - Fa x rece i ve co de
      - Telephone a nswer code
      - Changing the remote codes
    - 78c
    - d
    - e
    - f
    - g
- 79Dia li ng and stor ing nu m b ers
  - How to Dial
    - Manua l di ali ng
    - Sp eed- Dial in g
    - b
    - c
      - Se arch
    - b
    - c
      - Fax R e dial
    - 80b
    - c
      - Outg oin g Ca ll
    - b
      - Calle r ID hist ory
    - 81c
  - 82Storing numb ers
    - Stori ng a paus e
    - Sto rin g Sp ee d-D ial n umb er s
    - c
    - d
    - e
    - g
    - i
      - Storing Speed-Dial numbers from Outgoing Cal ls
    - b
    - c
    - d
    - 83f
      - Storing Speed-Dial numbers from the Caller ID history
    - b
    - c
    - d
    - e
    - g
      - Changing Speed-Dial names or numb ers
    - c
    - d
    - e
    - 84i
    - j
      - Setting up groups for br oadc as tin g
    - c
    - d
    - e
    - f
    - g
      - Deleting a number f rom a Group
    - 86c
    - d
    - e
    - f
    - g
      - Dialing Access codes and cre dit ca rd n umber s
    - b
    - c
    - d e
      - 9
  - Me ssag e Cen ter mod e
    - Setting up the Message Center
    - a b
      - O utgoin g mess age (OG M)
        Recording your OG M
    - c
    - d
    - e
    - f
    - g
- 87Message Center (MFC-665CW and M FC-845CW only)
  - 9
  - 89Managing your message s
    - Mess ag e i nd ic a to r
    - b
      - Pl ay ing v oice mess ages
    - a
      - Er as ing i nc omin g mess ag es
        To e ras e vo ice mess ages indiv idu al ly
    - b
      - To eras e a ll of yo ur me ss age s
    - a
    - b
  - 90Additional Message Center operations
    - Setting maximum time for inco m ing m e ssag es
    - c
    - d
    - e
      - Set ting to ll s aver
  - Fax Forw arding
    - c
    - d
    - e
    - f
    - g
- 92Advanced fax operations (B l ack & Wh ite only)
  - 93Paging
    - c
    - d
    - e
    - f
  - 94Fax Storage
    - c
    - d
    - e
  - Fax Preview (MFC-665CW and MFC -845CW only )
    - Sett ing F ax Preview
    - c
    - d
    - e
      - How to p review a fax
    - 95b
      - How to delete all faxes in the li st
    - b
      - How to print all faxes in the li st
  - 96PC Fax Rece ive
    - c
    - d
    - e
    - f
    - g
  - 97Turning off Advanced Fax Op eration s
  - 98Changing Advanced Fax O peratio ns
  - Remote Retrieval
    - Setting a Remote Access Code
    - c
    - d
    - e
      - Using your Remote Access Code
    - 99a
    - b
    - f
    - c
    - d
    - e
      - 100Rem ot e Fax c omm and s
      - Ret ri evi ng fa x me ssa ge s
    - 102a b
    - c
    - d
    - e
    - f
      - Changing your Fax Forw ar ding n umb er
    - a b
    - c
    - d
    - e
    - f
- 103Pri nting R epo rts
  - 11
  - Fax reports
    - Transmission Verification Report
    - c
    - d
    - e
      - Fax J our na l (act iv ity repor t)
    - c
    - d
    - e
    - f
  - 104Reports
    - d
      - How t o pr int a rep ort
    - b
    - c
- 105Polli ng
  - 12
  - Polling ove rview
  - Polling rece ive
    - Se tu p to rece ive p oll ing
    - b
    - c
    - d e
      - Sequential polling (B lack & Whi te on ly )
    - b
    - c
    - d
    - e
    - f
    - g
    - h
  - 106Polled transmit ( Blac k & Wh ite only)
  - How to c opy
    - Ente ring C opy mo de
      - Copy Start Press
    - c
      - Maki ng a sin gle c op y
- 108M aki n g co pi es
  - COPY
    - Quality Enlarge/Reduce Paper Type Paper Size Brightness
    - Normal 100% Plain Pap Letter 0
    - 13
    - Mak ing m ultipl e cop ies
    - St op cop ying
  - 109Copy setting s
    - Ch ang ing cop y quali ty
    - d
    - e
    - f
      - Enlarging or reducing the im age c op ie d
    - 110d
    - f
      - Making N in 1 copies or a po ster (p ag e l ay ou t)
    - d
    - e
      - 13
    - 111f
    - g
    - h
    - i
      - So rting co pies us ing t he ADF
    - d
    - e
    - f
  - 114Out of Memory messa ge
- 116P hot oCapt ure Cent er
  - PhotoCapture Ce nter Operatio ns
    - Printing from a media card wi thou t a PC
    - Scanning to a media card wi thou t a PC
    - Using PhotoCapture Center from your computer
    - Usin g medi a car ds
    - Medi a car d fol der s tru ctur e
  - 117Getting started
    - 1 2 3 4
    - Ente ring Phot oCaptu re mode
  - 118Print Image s
    - OKSelect & Press
      - View Photo(s)
    - View Pho t o(s )
    - a
    - b
    - c
    - d
    - e
    - f
      - Print Index Print All Photos Print Photos
      - PHOTO
      - Pr int I nd ex (Th umb na ils)
    - 119a
    - b
    - d
    - c
      - Prin t Al l Ph otos
    - a
    - b
    - c
    - d
      - Print Photo s
    - 120a
    - b
    - c
    - d
    - e
    - f
    - g
      - DPOF p rint ing
    - a
    - b
  - 121PhotoCapture Cen ter
    - PHOTO
    - Pr int Qu a lity
    - 122a
    - b
    - c
      - Pape r opti on s
        Paper Ty pe
    - a
    - b
    - c
      - Paper an d print size
    - a
    - b
    - c
    - d
      - Adjusting Brightness, Co nt rast an d Co lor
        Brightness
    - a
    - b
    - c
      - Contrast
    - a
    - b
    - 123c
      - Color Enhancement (True2Life)14
    - a
    - b
    - c
    - d
    - f
      - Crop ping
    - 124a
    - b
    - c
      - Bor derless printi ng
    - a
    - b
    - c
      - Setting your changes as new def ault
    - a
    - b
    - c
      - Restoring all the settings to fa ctory set ting s
    - a
    - b
  - 125Scan to Card
    - Enter ing Sc an mode
    - How to sc an to c ar d
    - a
    - c d
      - SCAN
        Scan to E-mail Scan to Image Scan to OCR Scan to File Scan to Card OKSelect & Press
    - e
    - f
    - k
    - g
    - h
    - i
    - j
  - 126Understanding the Error Messages
    - 15
  - Before Using PictBridge
    - Pi ct Bri dge re qu ir em e nt s
  - Using PictBridge
    - Se tti ng you r digi tal cam e ra
- 127Pi ctBrid ge
  - 128Printing Ima ges
    - a
    - b
      - DPOF p rint ing
  - 129Understanding the Error Mes sag es
- 132Softwa re and Netw or k featur es
  - a
  - b
  - c
  - a
  - b c
  - d
  - Section VI
133Appendix es
134A
- Choosing a location
- Sa fety and Le gal
  - 135To use the ma chine sa fely
146B
- Troublesh ooting
  - If yo u are ha ving dif fi culty wit h your m achi ne
- Troubleshooting and Routine Ma in ten a nc e
  - Printing
  - 147Printing (Continued)
  - 148Printing Received Faxes
  - Phone Line or Connections
  - Receiving Faxes
  - Printing (Continued)
  - 149Sending Faxes
  - Handling Incoming Calls
  - 150Copying Difficulties
  - Scanning Difficulties
  - Software Difficulties
  - PhotoCapture Center
  - 151Network Difficulties
  - 152Error messages
    - 154OR
    - Transferring your faxes or Fax Jo urnal repor t
      - Transferring faxes to another fax mach ine
    - 155a
    - b c
    - d
    - e
    - g
      - Tran sf er rin g f axe s to your PC
    - a
    - b
    - c
      - Pr in te r j am o r pa pe r ja m
    - 157a
    - b
    - c
    - d
    - e
    - 158f
    - g
    - h
      - Dial T one
    - b
    - c
    - d
      - Pho ne l ine inte rf er ence
    - c
    - d
    - e
  - 159Routine ma intenance
    - Rep lac ing th e i nk ca rtr idg es
    - a
    - b
    - 160c
    - d
    - e
      - M
    - f
    - g
      - 161Cleaning the outside of the machin e
    - 162a
    - b
    - c
    - d
    - e
      - Cl eani ng th e sca nne r
    - a
    - b
      - Cleaning the machine printer plat en
    - 163a
    - b
    - f
      - Cleaning the paper pick-up ro ller
    - a
    - b
    - c
    - d
    - e
      - Cl eani ng the pri n t he ad
    - 164b
    - c
      - Ch eckin g th e pr int qua lity
    - b
    - c
    - d
    - e
    - f
    - g
    - h
    - 165i
    - j
      - Checking the printing alig nme nt
    - b
    - c
    - e
    - g
    - h
      - Ch eckin g th e i nk vo lu me
    - 166b
      - Uninstalling and installing the handset and handset cradle (MF C -665C W on ly )
        Uninstalling the handset and handset cra dle
    - a
    - b
    - 167c
      - Installing the handset and handset cra dle
    - a
    - b
    - c
      - Uninstalling and installing the cradle and the bracket (MF C-8 45C W on ly )
        Uninstalling the cradle and the brac ke t
    - 168a
    - b
    - c
    - d
    - e
      - Insta l ling th e cra dl e and th e brac ke t
    - a
  - 170Machin e Inf ormation
    - Ch eckin g th e ser ia l n umb er
    - b
    - c
  - Packing and shipping th e m a ch in e
    - a b
    - c
    - 171d
    - e
    - f
    - g
    - h
    - i
    - j
    - 172k
    - l
174C
- Menu k eys
- On-screen programmin g
  - Mem o ry st orag e
- M enu an d Fea tur es
  - 175Menu t ab le
    - Menu ( )
    - 183Fax ( )
    - 185Scan ( )
    - 186Copy ( )
    - 188PhotoCapture ( )
      - Print Settings
  - 190Ente ring T ext
    - Pu ttin g s p aces
    - Making corre ctions
    - Re peat ing let ter s
    - Spe ci al ch ara cte rs an d symb ols
191D
- Ge ner al
- Sp ec i f ic at i on s
  - 193Print me dia
  - 194Fax
    - Specifications
    - 179
    - 195Memory Transmission Up to 480 1/400 2 pages Out of Paper Reception Up to 480 1/400 2 pages
  - 197Digital Cordles s Han dset (MFC-8 45CW only)
    - Cord les s hand se t
    - Battery
    - 198Bat t ery cr ad le
    - AC ad apter
  - 199Copy
  - 200PhotoCapture Ce nter
  - PictBridge
  - 201Scanner
  - 202Printer
  - 203Interfa ces
  - 204Computer requ irements
  - 205Consumable item s
  - 206Network (LAN)
207E
- Glossar y
- Index
211F
- A
- B
- C
- D
- 212E
- F
- G
- H
- 213I
- J
- L
- M
- N
- O
- P
- 214Q
- R
- 215S
- T
- V
- W
  - Visit us on the World Wide Web http://www.brother.com
- 217*LP51960014*