Brother MFC-7340 manuals

192 pages10.61 Mb

2If you need to call Customer Service
- http://www.brother.com/registration/
3Brother numbers
- Register your product
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- FAQs (frequently asked questions)
  - http://solutions.brother.com/
- For Customer Service
  - Service Center Locator (USA only)
  - Service Center Locations (Canada only)
4Ordering accessories and supplies
- http://www.brothermall.com/
- http://www.brother.ca/
5Notice - Disclaimer of Warranties (USA and Canada)
Compilation and Publication Notice
9Table of Contents
- Section I General
  - 1 General information 2
  - 2 Loading paper and documents 9
  - 3 General setup 20
  - 4 Security features 24
- 10Section II Fax
  - 5 Sending a fax 32
  - 6 Receiving a fax 39
  - 117 Telephone services and external devices 44
  - 8 Dialing and storing numbers 53
  - 9 Remote fax options 58
  - 10 Polling 65
  - 11 Printing reports 67
- 12Section III Copy
  - 12 Making copies 70
- 13Section IV Software
  - 13 Software and Network features 78
- Section V Appendixes
  - A Safety and legal 82
  - B Troubleshooting and routine maintenance 93
  - 14C Menu and features 135
  - D Specifications 152
  - E Glossary 168 F Index 172
- Section I
15General
- Using the documentation
  - Symbols and conventions used in the documentation
- Accessing the Software Users Guide and Network Users Guide
  - Viewing documentation
    - Viewing documentation (Windows)1
  - a
  - b
- 16General information
  - 17c
  - d e
    - How to find scanning instructions
    - Software User's Guide:
    - ScanSoft PaperPort 11SE with OCR How-to-Guides:
    - Viewing documentation (Macintosh)1
  - 18a
  - b
  - c d
  - e
  - f
    - How to find scanning instructions
    - Software User's Guide:
    - Presto! PageManager User's Guide:1
  - 19Accessing Brother support (for Windows)1
- 23Loading paper and documents
  - Loading paper and print media
    - Loading paper in the paper tray
      - Printing on plain paper, recycled paper or transparencies from the paper tray
    - a
    - b
    - 24c
    - d
    - e
      - Loading paper in the manual feed slot
        Printing on plain paper, recycled paper or transparencies from the manual feed slot
    - a
    - 25b
    - c
    - d
      - Printing on thick paper, bond paper, labels and envelopes
    - a
    - b
    - 26c
    - d
      - 27Unprintable area
        Unprintable area for copies
        Unprintable area when printing from a computer
  - 28Acceptable paper and other print media
    - Recommended paper and print media
    - Type and size of paper
      - Standard paper tray
      - Manual feed slot
      - Paper capacity of the paper trays
      - Recommended paper specifications
    - 29Handling and using special paper
      - 30Types of paper to avoid
      - Envelopes
      - 31Types of envelopes to avoid
      - Labels
      - Types of labels to avoid
  - 32Loading documents
    - Using the automatic document feeder (ADF)
      - Recommended environment
    - 33a
    - b c
    - d
      - Using the scanner glass
    - a b
    - c
- 34General setup
  - Mode timer
    - a
    - b
  - Paper settings
    - Paper type
    - a
    - b
      - Paper size
    - a
    - b
      - 3
  - 35Volume settings
    - Ring volume
    - d
    - a
    - b
      - Beeper volume
    - a
    - b
      - Speaker volume
    - a
    - b
    - a b c
  - 36Automatic daylight savings time
    - a
    - b
  - Ecology features
    - Toner save
    - a
    - b
      - Sleep time
    - a
    - b
  - LCD contrast
    - a
    - b
      - 3
  - 37Dial prefix
    - Setting up the prefix number
    - a
    - b
      - Changing the prefix number
    - a
    - c
- 38Security features
  - Security
    - TX lock (MFC-7340, MFC-7345N and MFC-7440N only)
      - Setting up the password
    - b
    - c
    - d
      - Changing the TX lock password
    - c
    - d
    - e
      - Secure function lock (MFC-7840W only)
        Setting the password for the administrator
    - 39b
    - c
      - Changing the password for the administrator
    - d
    - e
      - Setting up the public user
    - 40b
    - c
    - d
    - e
      - Setting up restricted users
    - b
    - c
    - d
    - e
    - f
    - g
    - h
    - i
      - Turning secure function lock on/off
      - Turning secure function lock on
    - 41b
    - c
      - Turning secure function lock off
    - b
    - c
      - Switching users
    - a
    - b
    - a
      - Setting lock
        Setting up the password
    - 42b
    - c
      - Changing your setting lock password
    - d
    - e
      - Turning setting lock on/off
      - Turning setting lock on
    - b
    - c
      - Turning setting lock off
    - b
  - 43Restricting dialing
    - Dial pad restriction
    - a
    - b
      - One touch restriction
    - a
    - b
      - Speed dial restriction
    - a
    - b
  - Section II
45Fax
- 46Sending a fax
  - How to fax
    - Entering fax mode
    - Sending a fax from the ADF
    - b
    - c
      - Sending a fax from the scanner glass
    - b
    - c
    - e
    - f
    - g
      - 5
      - Canceling a fax in progress
  - 47Broadcasting
    - c
    - d
    - e
      - Canceling a broadcast in progress
    - a
    - b
    - c
  - 48Additional sending operations
    - Sending faxes using multiple settings
    - Electronic cover page
      - Composing your own comments
    - b
    - c
    - d
      - Send a cover page for the next fax
    - c
      - 5
    - 49d
    - e
    - f
      - Send a cover page for all faxes
    - b
    - c
    - d
      - Using a printed cover page
    - b
    - c
    - e
      - Contrast
    - c
    - d
      - Changing fax resolution
        To change the fax resolution for the next fax 5
    - 50c
      - To change the default fax resolution
    - b
    - c
      - Dual access
      - Real time transmission
      - Checking and canceling waiting jobs
    - 52a
    - c
      - Sending a fax manually
        Manual transmission
    - d e
    - f
      - Sending a fax at the end of a conversation
    - a
    - b c
    - e
      - Out of memory message
  - Choose the correct Receive Mode
- 53Receiving a fax
  - a b
  - 54Using receive modes
    - Fax Only
    - Fax/Tel
    - Manual
    - External TAD
  - 55Receive mode settings
    - Ring delay
    - b
    - c
      - F/T ring time (Fax/Tel mode only)
    - b
    - c
      - Easy receive
    - 56b
      - Setting the print density
    - c
  - 57Additional receiving operations
    - Printing a reduced incoming fax
    - b
      - Setting the fax receive stamp
    - b
      - Receiving a fax at the end of a conversation
    - a
    - b
    - c d
      - Printing a fax from the memory
    - a
    - b
  - Telephone line services
    - Voice Mail
    - Distinctive Ring
- 58Telephone services and external devices
  - 59What does your telephone companys Distinctive Ring do?
  - What does Brothers distinctive ring do?
  - Do you have Voice Mail?
  - Before you choose the ring pattern to register
  - Registering the distinctive ring pattern Very important!
  - 60a
  - b c d
  - e
    - Turning off distinctive ring
  - a
  - b
    - Caller ID
      - Viewing the Caller ID List
  - a
  - b
  - c
  - d
    - Printing the Caller ID List
  - a
  - b
  - d
  - 61Connecting an external TAD (telephone answering device)
    - Connections
    - 62a
    - b
    - c
    - d
    - e f
      - Recording an outgoing message (OGM)
    - a
    - b c
      - Special line considerations
        Roll over telephone lines
        63Two-line telephone system
        Converting telephone wall outlets
        Installing machine, external two-line TAD and two-line telephone
      - Multi-line connections (PBX)
  - 64External and extension telephones
    - Using external and extension telephones
      - Using extension telephones
      - Using an external telephone (connected to the EXT. jack of the machine.)
      - If you answer a call and no one is on the line:
    - 65For Fax/Tel mode only
    - Connecting an external or extension telephone
    - Using a non-Brother cordless external handset
    - Using remote codes
      - Fax Receive Code
      - Telephone Answer Code
- 67Dialing and storing numbers
  - How to dial
    - Manual dialing
    - One touch dialing
    - Speed dialing
    - Search
    - a b c
    - d
    - e
      - Fax redial
  - 68Storing numbers
    - Storing a pause
    - Storing one touch dial numbers
    - a
    - 69b
    - c
    - e
      - Storing speed dial numbers
    - a
    - b
    - c
    - e
      - Changing one touch and speed dial numbers
    - a
    - 70b
    - c
      - Setting up groups for broadcasting
    - a
    - b
    - c
    - d
    - e
    - g
    - h
      - Dialing access codes and credit card numbers
      - Pause
      - Tone or pulse (Canada only)
    - 71a b
- 72Remote fax options
  - Fax forwarding
    - b
    - c
    - d
  - 73Paging
    - b
    - c
  - Fax storage
    - a
    - b
  - 74PC fax receive
    - b
    - c
    - d
  - 75Changing remote fax options
    - Turning off remote fax options
    - b
  - 76Remote retrieval
    - Setting a remote access code9
    - a
    - b
      - Using your remote access code
    - a
    - b
    - c
    - d
    - e
    - f
      - Retrieving fax messages 9
    - 77a
    - b
    - c
    - d
    - e
      - Changing the fax forwarding number
    - a
    - b
    - c
    - d
    - e
    - f
  - 78Remote fax commands
- 79Polling
  - 10
  - Polling receive
    - b
    - c
      - Sequential polling
    - b c
  - 80Polled transmit
    - Setup for polled transmit
    - c
    - d
    - e
    - f g
    - h
- 81Printing reports
  - 11
  - Fax reports
    - Transmission verification report
    - a
    - b
      - Fax journal
    - a
    - b
    - c
  - 82Reports
    - How to print a report
    - a
- 84Making copies
  - How to copy
    - Entering copy mode
    - Making a single copy
    - Making multiple copies
    - a
    - c
      - Stop copying
      - 12
  - 85Copy options (temporary settings)
    - Enlarging or reducing the image copied
    - c
    - d e
    - f
      - 86Using the Options key
        Use the Options key to quickly set the following copy settings temporarily for the next copy.
    - i
    - j
      - If you are copying from the ADF:
      - If you are copying from the scanner glass:
  - 89Out of memory message
- 92Software and Network features
  - How to read HTML Users Guide
    - For Windows
    - a
    - b
    - c
      - 13
      - For Macintosh
    - 93a
    - b c
    - d
  - Section V
95Appendixes
96A
- Choosing a location
- Safety and legal
  - 97To use the machine safely
  - 100Important information
    - Standard telephone and FCC notices
      - Important
      - Importantabout the interface cable
    - 102Industry Canada Compliance Statement (Canada only) A
    - Disconnect device
    - LAN connection (MFC-7345N, MFC-7440N and MFC-7840W only)
    - 103International ENERGY STAR Compliance Statement A
    - Laser safety
    - FDA regulations
    - 104Important safety instructions
  - 106Trademarks
107B
- Troubleshooting
  - If you are having difficulty with your machine B
- Troubleshooting and routine maintenance
  - Printing or receiving faxes
  - 108Telephone line or connections
  - Sending faxes
  - Handling incoming calls
  - 109Menu access difficulties
  - Copy quality difficulties
  - Printing difficulties
  - Handling incoming calls (continued)
  - 110Scanning difficulties
  - Software difficulties
  - Paper handling difficulties
  - Printing difficulties (continued)
  - 111Print quality difficulties
  - Network difficulties(MFC-7345N, MFC-7440N and MFC-7840W only)
  - Paper handling difficulties (continued)
  - 112a
  - b
  - i
  - c d
  - e f
  - g h
    - Network difficulties(MFC-7345N, MFC-7440N and MFC-7840W only) (continued)
  - 113a
  - b
  - c d e f
  - g h
  - i
  - j
    - Network difficulties(MFC-7345N, MFC-7440N and MFC-7840W only) (continued)
    - Improving the print quality
    - ABCD abcde 01234
      - ABCD abcde 01234
        ABCDEFGH abcdefghijk
    - 114ABCD abcde 01234
      - ABCD abcde 01234
      - ACD bcde 134
      - 115ABCD abcde 01234
      - ABCD abcde 01234
      - BC b
      - d
      - c
      - 2
      - 3
      - 117ABCD abcde 01234
        ABCD abcde 01234
        ABCD abcde 01234
      - 118ABCD abcde 01234
        Setting dial tone detection
  - 119a
  - b
    - Telephone line interference
  - 120a
  - b
  - 121Error and maintenance messages
    - 125Transferring your faxes or Fax Journal report
      - Transferring faxes to another fax machine
    - 126a
      - Transferring faxes to your PC
    - b
    - c
      - Transferring Fax Journal report to another fax machine
    - a b
      - 128Paper jams
        Paper is jammed inside the machine
        Paper is jammed inside the drum unit and toner cartridge assembly
    - 131b
    - c
    - d
    - e
    - f
    - g
  - 132Routine maintenance
    - Cleaning the outside of the machine
    - a
    - b
    - 133c
    - d
    - e
    - f
    - g
      - Cleaning the scanner glass
    - a
    - b
    - c
    - 134d
      - Cleaning the laser scanner window
    - a
    - b
    - 135c
    - d
    - e f
      - Cleaning the corona wire
    - 136a
    - b
    - f
    - c
    - d
    - e
    - 137g
      - Cleaning the drum unit
    - a
    - b
    - c
    - 138d
    - e
    - f
    - g
  - 140Replacing the consumable items
    - Replacing a toner cartridge
    - 142c
    - d
    - 143e
    - f
    - g
    - h
    - i
      - 144Replacing the drum unit
    - 145b
    - c
    - d e
    - f
    - g
    - h
    - i
  - 146Machine information
    - Checking the serial number
    - a
    - b
      - Checking the page counters
    - a
    - b
      - Checking the Drum life
    - a
    - b
  - 147Packing and shipping the machine
    - b
    - c
    - d e
    - f
    - g h
    - 148i
    - j
149C
- Menu keys
- On-screen programming
  - Menu table
  - a b c
    - Memory storage
- Menu and features
  - How to access the menu mode
  - 150a b
  - c
  - f
  - d
  - e
  - 151Menu table
    - The factory settings are shown in Bold with an asterisk. Choose & OK Choose & OK to accept to exit
    - 158-
  - 164Entering text
166D
- General
- Specifications
  - 168Print media
  - 169Fax
  - 171Copy
  - 172Scan
  - 173Print
  - Interfaces
  - 174Computer requirements
  - 176Consumable items
  - 177Ethernet wired network (MFC-7345N, MFC-7440N and MFC-7840W only)
  - 178Ethernet wireless network (MFC-7840W only)
    - 179Authentication and encryption for wireless users only D
      - Authentication method
      - Encryption methods
      - Network key
    - 180Wi-Fi Alliance certification
    - 181Wireless one-push configuration
182E
- Glossary
- Index
186F
- 187G
- H
- 188I
- J
- L
- M
- N
- O
- P
- 189Q
- R
- S
- 190T
- V
- W
  - 192Visit us on the World Wide Web http://www.brother.com/