Using Privacy Manager in Microsoft Outlook

When Privacy Manager is installed, a Privacy button is displayed on the Microsoft Outlook toolbar, and a Send Securely button is displayed on the toolbar of each Microsoft Outlook e-mail message.

NOTE: If you are using Microsoft Office 2007, you must have all the Microsoft updates applied otherwise some signed e-mails will go into the Junk E-mail folder.

Configuring Privacy Manager for Microsoft Outlook

1.In the Security Manager left pane, expand Privacy Manager and click Settings, and then click the E-mailtab.

– or –

On the main Microsoft Outlook toolbar, click the down arrow next to Privacy, and then click Settings.

– or –

On the toolbar of a Microsoft e-mail message, click the down arrow next to Send Securely, and then click Settings.

2.Select the actions you want to perform when you send a secure e-mail, and then click OK.

Signing and sending an e-mail message

1.In Microsoft Outlook, click New or Reply.

2.Type your e-mail message.

3.Click the down arrow next to Send Securely, and then click Sign and Send.

4.Authenticate using your chosen security logon method.

Sealing and sending an e-mail message

Sealed e-mail messages that are digitally signed and sealed (encrypted) can only be viewed by people you choose from your Trusted Contacts list.

To seal and send an e-mail message to a Trusted Contact:

1.In Microsoft Outlook, click New or Reply.

2.Type your e-mail message.

3.Click the down arrow next to Send Securely, and then click Seal for Trusted Contacts and Send.

4.Authenticate using your chosen security logon method.

Viewing a sealed e-mail message

When you open a sealed e-mail message, the security label is displayed in the heading of the e-mail. The security label provides the following information:

●Which credentials were used to verify the identity of the person who signed the e-mail

●The product that was used to verify the credentials of the person who signed the e-mail

ENWW

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