98 Organizing Contacts, Appointments, Tasks, and Other Information
Send appointments
To send a meeting request
Use Calendar to schedule meetings via e-mail with contacts who use
Outlook or Outlook Mobile.
1. Tap Start > Calendar.
2. Schedule a new appointment, or open an existing one and tap
Menu > Edit.
3. Tap Attendees, then tap Add Required Attendee or Add Optional
Attendee and add the contacts whom you want to invite.
Note You can specify if an attendee is required or optional only if your
device is connected to a Microsoft Exchange 2007 server. Otherwise,
all attendees are designated as required. For more information, see
Chapter 8.
4. When you have finished adding attendees, tap Done.
5. Tap OK to send.
Tip To choose the e-mail account to use for sending meeting requests, tap
Menu > Tools > Options > Appointments tab. Tap the Send meeting
requests via box and choose to send via your Outlook E-mail, POP3/IMAP4
or Windows Live account.
Notes • If you’re sending the meeting request using your Outlook E-mail account,
it will be sent to the attendees the next time you synchronize your device
with your computer or Exchange Server.
• When attendees accept your meeting request, the meeting is automatically
added to their schedules. When their response is sent back to you, your
calendar is updated as well.
To send appointment details as a vCalendar
A vCalendar is a standard file format used for exchanging scheduling
and task information. vCalendar files can be exported to Outlook on the
computer.
After selecting the appointment to send in the Calendar screen, tap Menu >
Send as vCalendar to send a vCalendar containing appointment details as
a file attachment in an MMS message. For more information, see “MMS” in
Chapter 7.