Lucent Technologies 2000 manual C O R D I N G a N D S E N D I N G, C a T I N G M E S S a G E S

R E C O R D I N G A N D S E N D I N G

Creating a new voice message

•	From the main menu	[2]
•	Record message
•	When finished	[#]

•Enter destination number

•Specify delivery options (see below)

•	Send	[#]
TIPS:
•	To erase and rerecord	[*]-[2]

•To record more at the end of the message

Pause	[2]
Indicate ready to record	[5]

•If you didn’t know the mailbox number [#] to spell

the last name Q=7 Z=9

•If you send a message to more than one person, you can record an annotation to the message before

	sending it to the next person	[6]
Specifying delivery options
	Private	[1]
	Urgent	[2]
	Confirmation	[3]
	Future delivery	[4]
	Fax attachment	[5]
	Economy dispatch	[6]
	Listen-only	[7]
L I S T E N I N G A N D R E C O R D I N G
Reviewing voice messages
	From the main menu	[1]
	Review new messages	[1]-[1]
	Review archived messages	[1]-[2]
	TIPS:
	Use playback controls
	Skip to end of current message	[3]-[3]
	Skip to next message	[#]
Replying to a message
	• At the end of the message	[8]
	• Record reply
	• When finished	[#]
	• Specify delivery options (optional)
	• Send	[#]

Reply by calling the sender
• At end of message	[8]-[8]

•System dials sender’s phone number

TIP: You cannot reply to messages from outside callers.

Sending a copy
• At the end of message		[6]
•	Record introduction
•	When finished	[#]

•Enter mailbox number

•Specify delivery options (optional)

• Send [#]

Erasing a message
• At the end of message	[7]

S E N D I N G A N D R E C E I V I N G

F A X M E S S A G E S

Sending a fax with a voice message from a fax device

•	From the main menu of your mailbox	[2]
•	Record message
•	When finished	[#]
•	Enter the destination mailbox number
•	Insert document in the fax machine
•	Select Fax Attachment	[5]
•	Specify other delivery options (optional)
•	Send	[#]
•	Press Start/Send button on fax device
Printing a fax sent to your mailbox
•	From the main menu	[1]-[1]-[2]
•	Print immediately	[*]

•Choose destination:

Enter fax device number
Send to local fax machine	[#]
Setting or changing your primary fax destination
• From the main menu	[4]-[8]-[1]
Telling the system whether to print a fax to the primary
destination upon receipt
• From the main menu	[4]-[8]-[2]

L O C A T I N G M E S S A G E S

Locating messages you have sent
•	From the main menu	[3]-[1]
Locating messages you have received
•	From the main menu	[3]-[2]
•	Choose one:

Enter the mailbox number
From outside callers	[1]
Spell name	[#]

TIP: You may add to, delete, or change delivery options on sent messages that you locate.

S E T T I N G U P M E S S A G E N O T I F I C A T I O N

Changing message notification options
From the main menu	[4]-[2]-[1]
Choose message type:
Urgent messages only	[1]
All messages	[2]
Choose which message:
First message only	[1]
Each message	[2]
Changing message notification number
• From the main menu	[4]-[2]-[2]

•Select notification schedule number (1 to 8)

•Enter phone or pager number

• When finished [#]

•Choose type of device:

Pager	[1]
Phone	[2]

•For pager, enter phone number to display on pager

TIP: When entering the telephone or pager number, you may need to precede it with digits required to dial an outside number. Please ask your system manager for advice.

C O N F I G U R I N G Y O U R

P E R S O N A L O P T I O N S

Changing greetings and prompts
•	From the main menu	[4]-[1]
•	Select prompt:
	Please hold prompt	[1]
	Name prompt	[2]
	Optional Prompt 1	[3]
	Optional prompt 2	[4]
	Personal greeting	[5]

Using group distribution lists–up to 50 mailbox numbers per list

•	From the main menu	[4]-[2]-[6]
•	Choose one:
	Create	[1]
	Edit	[2]
	Delete	[3]
	List names	[4]
	Rename list	[5]
Managing folders
Define/edit folder		[4]-[4]
Changing your password–do it frequently
•	From the main menu	[4]-[9]

G E N E R A L T I P S

Press the wrong key?
• Cancel or back up	[*]

Want to recover messages deleted in the current session?

•	From the main menu	[1]-[3]
•	Choose one:
	Restore	[1]
	Leave deleted	[2]
Finished using your mailbox?
•	Exit from the main menu	[*]
Other tips and shortcuts
•	Bypass system greeting	[#]
•	Skip a prompt	[#]

•Bypass Personal Greeting to start recording

message [#]

Copyright © 1998, Lucent Technologies. All Rights Reserved.

Document Number 585-345-100 Comcode 108355967 Issue 2.0 October 1998

Q U I C K R E F E R E N C E G U I D E FO R

LUCENT M ESSAG I NG 2000

5 8 5 - 3 4 5 - 1 0 0 C O M C O D E 1 0 8 3 5 5 9 6 7 1 0 1 - 1 7 3 1 - 0 0 1

I S S U E 2 . 0 O C T O B E R 1 9 9 8

TIP: You can delete a message before it completes by pressing [3]-[3]-[7].