Oki B6300N specifications Company Scenario, Assumptions, Conclusion

Smart Forms Solution

Smart Forms Solution

Cost Analysis

Start with the number of forms your business goes through—both issued and thrown away unused—in a year, and the enormity of the cost savings you can realize with our Forms Solution becomes clear.

•Forms represent about 83% of all business documents. The typical global enterprise uses 400 complex business forms on average—any of which are suitable for process improvement.1

•15% to 33% of pre-printed material is either thrown away due to processing errors or simply because it’s out of date. E-forms can be amended or updated virtually on the fly.1

•One single-page, pre-printed 8.5" x 11" form (black & white) costs about $0.017, compared to $0.006 for an e-form printed on a sheet of cut paper—a $0.011 per-page advantage.1

•With multi-part forms the cost advantage is even greater for e-forms, since blank pre-printed, multi-part forms usually range from $0.06 to $1.25 apiece.1

•The average processing costs for an electronic invoice is $0.36, compared with $1.26 for a paper invoice—a cost advantage for e-forms of $0.90 per form.2

•The typical costs for processing a pre-printed multi-part form2 are:

Distribution		$0.05–0.15
Pre-processing			0.08–0.25
Error correction			0.20–0.50
Data entry			0.15–0.30
Storage or scanning			0.12–0.30
TOTAL	$0.60–1.60

• Total fully-burdened cost2 of:
Filing a paper document		$20.
Finding a misfiled document	$120.
Reproducing a lost document	$220.

•Additional reasons to consider e-forms:2

–3% of filed paper documents are filed incorrectly

–7.5% of paper documents will be lost by the time they need to be retrieved

–90% of all the time spent dealing with paper documents involves merely handling or shuffling them as opposed to actually working with them

•Here is an example of the potential savings accrued by using the integrated e-forms solution from OKI Printing Solution rather than pre-printed forms and dot matrix printers:

“COMPANY” SCENARIO

–100 locations; 2 printers each location

–Each location prints 130 2-part forms per day @ 5% coverage

ASSUMPTIONS

–20% of pre-printed forms are wasted; no waste with electronic forms

–Processing the average form is reduced from $1.26 for a pre-printed form to $.36 for an electronic form

–Costs based on 3 years, include purchase of equipment

CONCLUSION

Based on the above, this company could spend up to $10 million3 over 3 years using standard multi-part forms—while the integrated e-forms solution could cost only $7 million, a $3 million savings!

To learn how this integrated e-forms solution can streamline your company’s document management processes and reduce

costs, contact your OKI Printing Solutions representative or visit our Website at www.okiprintingsolutions.com/us

Ordering Information

Description	Part Numbers
Includes Printer with Compact Flash
installed and PlanetPress® Suite 5 Software
License (with 1-Year PlanetPress Care):
B6300n Smart Form Solution	91632404
B6300dn Smart Form Solution
with duplexer (2-sided printing)	91632406
PlanetPress® Suite 5
PlanetPress WATCH – allows you to
automate the processing, distribution
and printing of content documents;
includes 1 year of PlanetPress Care	72007501
PlanetPress Search – a plug-in to Adobe®
Acrobat and Acrobat Reader, this query tool
turns a PDF repository into a warehouse
of accessible data; includes 1 year of
PlanetPress Care	72007503
PlanetPress Image – enables PDF, TIFF,
JPEG and optional AutoStore-compliant
image generation to automatically email
or archive your transactional and
promotional documents; includes 1 year
of PlanetPress Care	72007502
PlanetPress Fax – enables direct output
to a fax modem or to a fax server from
host computer with no human intervention;
includes 1 year of PlanetPress Care	72007504
PlanetPress Design Tool – allows you to
create your own forms; includes 1 year
of PlanetPress Care	72007505

For details on B6300 Series Digital Mono Printers and supplies from OKI Printing Solutions (including OKIcare® Extended Service Programs)4, please visit our Website: www.okiprintingsolutions.com/us

Or call: 1.800.OKI.DATA (800.654.3282).4

1SOURCE: CAP Ventures

2SOURCE: PriceWaterhouseCoopers (PWC)

3Assumes conservative average handling cost of $0.61 vs. $1.26

4Available in the U.S. and Canada only.

Specifications are subject to change without notice.

© 2006 Oki Data Americas, Inc. OKI Reg. T.M., M.D., M.R.,

Oki Electric Industry Co., Ltd. On-Site logo, 7-Day/24-Hour logo T.M., Oki Data Americas, Inc. Objectif Lune and design, PlanetPress and design Reg. T.M., Objectif Lune Inc. Adobe, PostScript Reg. T.M., PostScript 3 T.M., Adobe Systems, Inc. USB I/F logo T.M., Universal Serial Bus Implementers Forum, Inc. Energy Star Reg. T.M., U.S. EPA.

The smart combination for quality and savings

OKI DATA AMERICAS, INC.
USA	CANADA	LATIN AMERICA AND MEXICO
2000 BISHOPS GATE BLVD.	2735 MATHESON BLVD. EAST	2000 BISHOPS GATE BLVD.
MOUNT LAUREL, NJ 08054-4620	MISSISSAUGA, ONTARIO L4W 4M8	MOUNT LAUREL, NJ 08054-4620
TEL: 800.OKI.DATA (800.654.3282)	TEL: 905.238.4250	TEL: 856.231.0002
FAX: 856.222.5320	FAX: 905.238.4421	FAX: 856.222.5071
		WWW.OKIPRINTINGSOLUTIONS.COM/US

Printed in the USA

15467

Integrated Solution for Automating Business Forms: B6300n Digital Mono Printer and PlanetPress® Suite 5 Software