11 • Departmental Accounting
Overview of the Accounting Feature
If your model has the departmental accounting feature, you can setup your system to track postage costs incurred by individuals or departments in your organisation (e.g., Engineering, Sales, etc.). The number of accounts available on your system is based on the amount purchased or supplied with your model. Your system stores the following information for each account:
•A name up to 15 alphanumeric characters long.
•An account number.
•The count total. This is the total number of pieces of mail charged to an account since it was last cleared.
•The value total. This is the total amount of postage charged to an account since it was last cleared.
•An account password
The maintenance of your accounts is done through options on the Accounts menu, accessible by pressing Options and the selecting “Accounts”.
Each Accounts menu option is discussed in this chapter.
Turning On Accounting (if available)
If you have the Accounting option, follow the steps below to turn on the accounting feature.
1.At the home screen, press Options.
2.Select "Accounts".
3.If the supervisor password is enabled, you will be prompted to enter it and select “OK” to continue.
NOTE: If the supervisor password is enabled, you will need to enter it to gain access to all of the accounting functions.
4.When prompted, select “Turn Accounting ON”.
•If no accounts are present on the system, you will be notified that you need to have at least one account in order to use accounting.Select “Create an Account” to continue. Go to step 5 in Creating an Account in this chapter to create a new account.
•If accounts are present on the system, the Accounts screen will appear.
SDC755A |