Ricoh Aficio Color 5560 manual

Operating InstructionsGeneral Settings GuideGetting StartedCombined Function OperationsDocument ServerUser Tools (System Settings)TroubleshootingRemarksEntering TextSpecifications

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.

Contents

Operating Instructions General Settings Guide Getting Started Combined Function Operations Document Server Page Manuals for This Machine ❖Manuals for DeskTopBinder Lite [Setup] [Start] ❖Other manuals What You Can Do with This Machine Connecting Two Machines for Administrating the Machine Monitoring the Machine Via TABLE OF CONTENTS 1. Getting Started 2. Combined Function Operations 3. Document Server 4. User Tools (System Settings) 5. Troubleshooting 6. Remarks 7. Entering Text 8. Specifications Page Notice Copyrights and Trademarks expat NetBSD Page Sablotron JPEG LIBRARY SASL MD4 MD5 RSA BSAFE® Samba(Ver 2.2.2-ja-1.1) How to Read This Manual Safety Information RWARNING: RCAUTION: Positions of Labels and Hallmarks for RWARNING and RCAUTION ENERGY STAR Program ❖Duplex Priority Specifications ❖Recycled Paper Machine Types 1. Getting Started Guide To Components 1. Bypass tray 2. Ventilation holes 1.Ventilation holes 2.Earth Leakage Breaker 1.Output Jogger Unit 2.Mailbox 3.Copy tray 4.Finisher 3000B(100-Sheet-Sta-ples) 5.Finisher MEC BK (Saddle Stitch) A Printer/Scanner unit Allows you to use the printer and scanner functions B IEEE 1394 interface board *1 Connects to an IEEE 1394 cable CIEEE 1284 interface board *1 Connects to an IEEE 1284 cable Control Panel 13.Main power indicator and On indicator Do not turn off the power while the 14.Operation switch 15.{Sample Copy} key 21.Function keys The display panel shows machine status, error messages and function menus item by lightly pressing them When you select or specify an item on the display panel, it is highlighted like . Keys appearing as cannot be used By default the copying screen is displayed when you turn the power on A Press [Enter] for Login User Name [Enter] B Enter a login user name, and then press [OK] [OK] C Press [Enter] for Login Password Log Off A Press {User Tools /Counter} B Press [Logout] C Press [Yes] [Yes] Turning On the Power -EnergySaver Mode -AutoOff 2.Combined Function Operations Changing Modes -SystemReset Prev.] Next] C Press [Detail] D Check the contents of the list E Press [OK] Multi-Access -FunctionCompatibility Multi-Access [New Job] ❒ Stapling cannot be used at the same time for multiple functions 3. Document Server Relationship between Document Server and Other Functions Operating status and messages are displayed The title of the currently selected screen is displayed ❖Document Server Main Display 3. The numbers of originals, copies, and printed pages are displayed 4. The operation keys are displayed Using the Document Server A Press the {Document Server} key B Press [Scan Original] C Enter a file name, user name, or password if necessary D Place your originals E Make settings as desired Page D Enter a new file name, and then press [OK] To set or change a password B Press [Password] C Press [File Management] E Enter the new file name, user name, or password, and then press [OK] [Search by File Name] [Search by User Name] To Search by File Name C Enter the file name, and then press [OK] [File List] To Check Details of Stored Documents A Select the document B Press [Detail] A Select the document to be printed [User Name] To stop printing To change the number of copies during printing C Use the number keys to enter a new number of copies DPress the {#} key EPress [Continue]. Printing restarts Sample Copy [User Name], [File Name] or [Date] A Press the {Document Server} key. B Select the document C Press [Delete File] D Press [Delete] to delete the docu [Delete] ment.3 3B Enter “http:// (IP address of this machine) /” in the [Address] box D Click the properties button of the document you want to download [JPEG] ❒[Multi-pageTIFF] is available when file format converter is in- stalled F Click [Download] Settings for the Document Server Page 4. User Tools (System Settings) User Tools Menu (System Settings) ❖Tray Paper Settings (See p.57 “Tray Paper Settings”.) LCT ❖Timer Settings (See p.62 “Timer Settings”.) User Tools Menu (System Settings) ❖Interface Settings For details about network settings, see “User Tools Menu (System Set- tings)” Printer Reference ❖File Transfer Accessing User Tools (System Settings) Settings You Can Change with User Tools ❖Print Priority ❖Interleave Print [Interleave] ❖Output Tray Setting ❖Output: Copier ❖Output: Document Server ❖Output: Printer ❖ADF Original Table Elevation ❖Job List Display Time ❖<F/F4>Size Setting ❖Paper Tray Priority: Copier (Copier/Document Server) ❖Paper Tray Priority: Printer (Printer) ❖Paper Thickness Setting [Thick (157-256g/m ❖Tray Paper Size: (Tray 2-3) ❖Paper Type: Bypass Tray ❖Paper Type: (Tray 1-3,LCT) [Tab Stock] [Auto Paper Select] [No Display] [Recycled Paper] ❖Front Cover Sheet Tray, Back Cover Sheet Tray ❖Printer Bypass Paper Size ❖Paper Type Detect [Paper Type Detect] [Paper Type: ] ❖Double Feed Detect [Double Feed Detect] ❖ Auto Off Timer ❖Energy Saver Timer ❖Panel Off Timer ❖System Auto Reset Timer ❖Copier / Document Server Auto Reset Timer (Copier/Document Server) [Off] ❖Printer Auto Reset Timer (Printer) ❖ Scanner Auto Reset Timer (Scanner) ❖ Set Date ❖Weekly Timer Code [On] ❖Auto Logout Timer ❖Weekly Timer: Monday – Sunday ❖User Authentication Management ❖Administrator Authentication Management ❖Program / Change Administrator ❖Key Counter Management ❖Extended Security ❖Display / Print Counter EPress [Print Counter List] ❖Display / Clear / Print Counter per User 4Note ❖Address Book Management • [Program / Change] •[Delete] ❖Address Book: Program / Change / Delete Group •[Program / Change] ❖Address Book: Change Order [OPQ] ❖Print Address Book: Destination List [Print on 2 Sides] ❖Address Book: Edit Title DPress [Address Book: Edit Title] ❖Address Book: Select Title ❖Auto Delete File ❖Delete All Files [Yes] ❖Program / Change / Delete LDAP Server ❖AOF (Always On) ❖Firmware Version ❖Auto Erase Memory Setting ❖Erase All Memory Address Book ❖Protection ❖E-mail ❖Folder ❖Add to Group Managing names in the Address Book Managing users and machine usage Registering Names Page Authentication Information To change the available functions 4C Press [Administrator Tools], and then press [TNext] E Select the name whose code is to be deleted G Press [Change] to delete the user code, and then press [#] H Press [OK] I Press [Exit] Page E-mailDestination Using the e-mailaddress as the sender E Select the name whose e-mailaddress you want to change E Select the name whose e-mailaddress you want to delete Page Registering Folders Page Page To change the protocol Changing items under SMB To register an FTP folder the right side of Folder Authenti cation N Press [FTP] O Press [Change] under Server Name P Enter the server name, and then press [OK] Q Press [Change] under Path R Enter the path Page Registering Names to a Group Registering Names to a Group E Select the name to register in a group F Press [Add to Group] G Select a group to which you want to add the name to E Select the group that you want to put into another group G Select the group which you want to add to E Select the group where the members you want to check is regis- tered F Press [Programd. User/Group] G Press [OK] E Select the name to remove from a group To change the group name and key display To change the registration number Page Registering a Protection Code Page Registering SMTP and LDAP Authentication M Press [OK] Changing SMTP Authentication G Press [Change] under Login User Name H Enter the new Login User Name, and then press [OK] I Press [Change] under Login Pass- word G Press [Specify Other Auth. Info] on the right side of LDAP Authenti- cation Changing LDAP Authentication I Enter the new login user name, and then press [OK] Page 5. Troubleshooting If Your Machine Does Not Operate as You Want “Self checking...” If Your Machine Does Not Operate as You Want “You do not have the privileges to use this func tion “Scanned pages exceeded max scanned pages as a file “Original is being scanned by another function.” appears [Stop] key was B Loading Paper When the whole tray is pulled out When the left half of the tray is pulled out C Press the {Down} key Down D Load paper by repeating steps B and C E Close the top cover of the large capacity tray (LCT) B Adjust the paper guides to the paper size Page Suspend Copy when using Finisher 3000B (100–Sheet-Staples) D Adding Toner Page Replacing Toner Replacing Toner x Clearing Misfeeds Page Page Page Page Page Page Page Page Page Changing the Paper Size If Custom Size Sheets are Loaded d Adding Staples d Adding Staples Page Page Page Page Page e Removing Jammed Staples Page Page Page Page Page y Removing Punch Waste D Close the front cover of the finisher Page Adjusting the Colour Registration C Press [Auto Colour Calibration] D Press [Start] on the “Copier Function ” E Press [Start Printing] and a test pattern will be printed [Start Printing] [600 x 600 dpi] Page 6. Remarks Dos And Don'ts Saving Colour Copies Toner Where to Put Your Machine 1.Rear: more than 0 cm (0") 2.Right: more than 4 cm (1.6") 3.Front: more than 70 cm (27.5") 4.Left: more than 10 cm (4") ❖The width occupancy space with options 6Note Maintaining Your Machine Earth Leakage Breaker Page Other Functions Printing inquiry information [English] Counter 7. Entering Text Entering Text Entering letters Deleting characters 8. Specifications Main Unit ❖Copy paper weight: ❖Non-reproductionarea: ❖First copy time: ❖Copying speed: (Type 1) Full Colour / B&W ❖Copying speed: (Type 2) Full Colour / B&W ❖Reproduction ratio: ❖Maximum continuous copy run: ❖Copy paper capacity: ❖Power consumption: •Complete system *1 ❖Dimensions (W ⋅ D ⋅ H up to ADF): •Types 1, 2: 750 ⋅ 850 ⋅ 1230 mm, 29.6" ⋅ 33.5" ⋅ 48.5 ❖Space for mainframe (W ⋅ D): •Types 1, 2: 1,425 ⋅ 850 mm, 56.1" ⋅ 33.5 ❖Mode: ❖Original size: ❖Original weight: ❖Number of originals to be set: ❖Maximum power consumption: 8 ❖ Maximum number of stored documents: 3,000 documents Maximum pages of stored documents: 15,000 pages Options ❖Staple paper size: ❖Staple paper weight: ❖Staple capacity: ❖Stack capacity after stapling ❖Staple position: ❖Saddle stitch paper size: ❖Saddle stitch paper weight: ❖Saddle stitch capacity: ❖Stack capacity after Saddle stitching ❖Saddle stitch position: ❖ Paper size: ❖ Paper weight: ❖ Stack capacity: ❖ Staple paper size: ❖ Staple paper weight: Page Page 52 – 163 g/m2, 14 lb. – 43 lb 20W (power supplied from main unit.) 100 ⋅ 470 ⋅ 85 mm, 4" ⋅ 18.6" ⋅ 3.4 Approx. 1.3 kg, 2.9 lb •4 holes: 52 – 128 g/m2, 14 lb. – 34 lb ❖Power consumption ❖Dimensions (W ⋅ D ⋅ H, option unit): ❖Paper Capacity: ❖Power consumption (Max): ❖Paper size ❖Dimensions (W⋅D⋅H): Page Others Copy Paper Copy Paper tray, contact your service representative The optional tab sheet holder is required The paper size is detected automatically Press [Bypass], and the {#} key, and then select the paper size ❒If you use damp or curled paper, a misfeed may occur ❒When loading paper in the paper trays 1-3,place the copy side face down ❒When loading paper in the bypass tray, place the copy side face up ❒Do not use paper for inkjet printers [Tray Paper Size: ] ❒Only envelopes A and B as shown below are supported When printing on envelopes, use the bypass tray, and select [Thick Paper 2] See “Copying from the Bypass Tray”, Copy Reference •Specifications for envelopes are as follows: Page Page Page INDEX {Energy Saver} key Interrupt Job List {Program} key {Sample Copy} key {Start} key Page Guide Settings General Instructions Operating