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Ricoh MP C2003, MP C2503 - page 142

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7. Document Server

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Main User Guide Page TABLE OF CONTENTS 1. What You Can Do with This Machine 2. Getting Started 3. Copy 4. Fax 5. Print 6. Scan 7. Document Server 8. Web Image Monitor 9. Adding Paper and Toner 10. Troubleshooting INDEX How to Read the Manuals Symbols Used in the Manuals [ ] Model-Specific Information Page 1. What You Can Do with This Machine Reducing my Costs Converting Documents to Electronic Formats Easily Registering Destinations Operating the Machine More Effectively Customizing the [Home] Screen Making Copies Using Various Functions Page Printing Data Using Various Functions Utilizing Stored Documents Sending and Receiving Faxes without Paper Page Sending and Receiving Faxes via the Internet Page Page Using the Facsimile and the Scanner in a Network Environment Embedding Text Information in Scanned Files Page Centrally Controlling Scan Conditions and Distribution A Page Preventing Unauthorized Copying 2. Getting Started Guide to Names and Functions of Components Guide to Components (mainly Europe and Asia) Page Front and right view 31 Guide to Components (mainly North America) Front and left view 33 Front and right view 34 Rear and left view 35 Guide to Functions of the Machine's Options Guide to Functions of the Machine's External Options (mainly Europe) Guide to Functions of the Machine's External Options (mainly Asia) Page Guide to Functions of the Machine's External Options (mainly North America) Page This illustration shows the control panel of the machine with options fully installed. 41 Page Page Page Page Changing the Display Language Changing the Display Language (When Using the Smart Operation Panel) How to Use the [Home] Screen (When Using the Standard Operation Panel) Adding Icons to the [Home] Screen (When Using the Standard Operation Panel) Adding icons to the [Home] screen using Web Image Monitor (when using the standard operation panel) Adding icons to the [Home] screen using the User Tools (When using the standard operation panel) Page Page How to Use the [Home] Screen (When Using the Smart Operation Panel) Adding Icons to the [Home] Screen (When Using the Smart Operation Panel) Adding shortcuts to the [Home] screen (When using the Smart Operation Panel) Adding shortcuts to bookmarks on the [Home] screen (When using the Smart Operation Panel) Adding shortcuts to programs to the [Home] screen (When using the Smart Operation Panel) Adding shortcuts from the application list screen (When using the Smart Operation Panel) Adding widgets to the [Home] screen (When using the Smart Operation Panel) Registering Functions in a Program Page Page Example of Programs Page Page Turning On/Off the Power Turning On the Main Power Turning Off the Main Power When the Authentication Screen is Displayed User Code Authentication Using the Control Panel Logging In Using the Control Panel (When Using the Standard Operation Panel) Logging In Using the Control Panel (When Using the Smart Operation Panel) Page Placing Originals Placing Originals on the Exposure Glass (mainly Europe and Asia) Placing Originals on the Exposure Glass (mainly North America) Placing Originals in the Auto Document Feeder Page Page 3. Copy Basic Procedure Page Auto Reduce / Enlarge Page Duplex Copying Page Specifying the Original and Copy Orientation Page Combined Copying One-Sided Combine Two-Sided Combine Page Page Copying onto Custom Size Paper from the Bypass Tray Copying onto Envelopes Copying onto Envelopes from the Bypass Tray Copying onto Envelopes from the Paper Tray Sort Changing the Number of Sets Page Storing Data in the Document Server 4. Fax Basic Procedure for Transmissions (Memory Transmission) Page Sending Originals Using the Exposure Glass (Memory Transmission) Registering a Fax Destination Deleting a Fax Destination Page Transmitting while Checking Connection to Destination (Immediate Transmission) Sending Originals Using the Exposure Glass (Immediate Transmission) Page Canceling a Transmission Canceling a Transmission Before the Original Is Scanned Canceling a Transmission While the Original Is Being Scanned Canceling a Transmission After the Original Is Scanned Page Storing a Document Sending Stored Documents Page Printing the Journal Manually 5. Print Quick Install Displaying the Printer Driver Properties Standard Printing Printing on Both Sides of Sheets Types of 2 sided Printing Combining Multiple Pages into Single Page Types of Combine Printing Page Printing on Envelopes Configuring Envelope Settings Using the Control Panel Printing on Envelopes Using the Printer Driver When using the PCL 6 printer driver Saving and Printing Using the Document Server Storing Documents in Document Server Managing Documents Stored in Document Server 6. Scan Basic Procedure When Using Scan to Folder Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information Step 1: Confirming the user name and computer name Step 2: Creating a shared folder on a computer running Microsoft Windows Step 3: Specifying access privileges for the created shared folder Registering an SMB Folder Page Locating the SMB folder manually Locating the SMB folder using Browse Network Deleting an SMB Registered Folder Entering the Path to the Destination Manually Basic Procedure for Sending Scan Files by E- mail Registering an E-mail Destination Page Deleting an E-mail Destination Entering an E-mail Address Manually Basic Procedure for Storing Scan Files Checking a Stored File Selected from the List Page Specifying the File Type Page Page 7. Document Server Storing Data Page Printing Stored Documents Page 8. Web Image Monitor Displaying Top Page Page 9. Adding Paper and Toner Precautions for Loading Paper Loading Paper into Paper Trays Page Loading Paper into the Bypass Tray Printing from the Bypass Tray Using the Printer Function Specifying regular sizes using the control panel Specifying a custom size paper using the control panel Page Specifying thick paper, thin paper, or OHP transparencies for paper type using the control panel Page Loading Orientation-fixed Paper or Two-sided Paper Page Page Recommended Paper Sizes and Types Page Page Page Page Page Page Thick Paper Envelopes Page Page Page Adding Toner Page Sending Faxes or Scanned Documents When Toner Has Run Out Disposing of Used Toner Page 10. Troubleshooting When a Status Icon Is Displayed Page When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing Page When the Machine Makes a Beeping Sound When You Have Problems Operating the Machine Page Page Page Page When Multiple Functions Cannot Be Executed Simultaneously Messages Displayed When Using the Copy/ Document Server Function Page Page Page Messages Displayed When Using the Facsimile When There Is a Problem Specifying the Network Settings Page Page Page Page Page When the Remote Fax Function Cannot Be Used Page Page Messages Displayed When Using the Printer Messages Displayed on the Control Panel When Using the Printer Function Page When using direct print from a memory storage device Messages Printed on the Error Logs or Reports When Using the Printer Function When print jobs are canceled When there is a problem with the print settings Page When documents cannot be stored in the Document Server Page When there is not enough free hard disk space When there is not enough memory When there is a problem with a parameter When the user lacks privileges to perform an operation When a user cannot be registered When other errors occur Page Page Messages Displayed When Using the Scanner Messages Displayed on the Control Panel When Using the Scanner Function Page When documents cannot be scanned properly Page When documents cannot be scanned because the memory is full When data transmission fails When data cannot be sent because a currently used file is selected When data cannot be sent because there are too many documents or pages When the WSD scanner function cannot be used When documents cannot be stored on a memory storage device Messages Displayed on the Client Computer Page Page Page When there is a problem connecting to the scanner Page Page When Other Messages Appear When There Is a Problem Scanning or Storing Originals When the Home Screen Cannot Be Edited (When Using the Standard Operation Panel) When the Address Book Is Updated When Data Cannot Be Sent Due to a Problem with the Destination When the Machine Cannot Be Operated Due to a Problem with the User Certificate Page When Problems Occur While Logging In When the User Lacks Privileges to Perform an Operation When the LDAP Server Cannot Be Used Page INDEX