Sharp MX-2600N, MX-3100N 5-27

5-27

SCANNER/INTERNET FAX

Contents

Specify the destination.

(1) Touch the [Address Book] key in the base

screen.

(2) Touch the one-touch key of the desired

destination.

The icon on the key indicates the type of destination

stored in the key.

: Scan to E-mail

: Scan to FTP

: Scan to Network Folder

: Scan to Desktop

(3) Touch the [To] key.

The destination is specified.

(4) Touch the [Condition Settings] key.

• After a one-touch key is touched, if the screen is changed without touching the [To] key, the destination is

automatically specified.

• When performing Scan to E-mail, you can also send Cc or Bcc copies to other destinations. Touch the desired

destination and then touch the [Cc] key or the [Bcc] key.

• Multiple destinations can be specified. To specify multiple destinations, repeat steps (2) and (3).

• You can also select multiple one-touch keys and then touch the [To] key (or the [Cc] or [Bcc] key) to specify all

selected keys at once.

• In addition to specification by a one-touch key, a destination can also be specified by a search number. For a Scan

to E-mail destination, you can enter an address manually or retrieve an address from a global address book. For

more information, see "ENTERING DESTINATIONS" (page 5-18).

System Settings (Administrator): Bcc Setting

This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen.

Switch to scan mode and display the

image settings screen.

(1) Touch the [Scan] tab.

(2) Touch the [Original] key.

The current settings for [Original], [Exposure], [Resolution], [File Format], and [Colour Mode] are indicated at the right

of each key. To change a setting, touch the appropriate key.

☞AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 5-51), SPECIFYING

THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 5-52), CHANGING THE EXPOSURE

AND ORIGINAL IMAGE TYPE (page 5-58), CHANGING THE RESOLUTION (page 5-60), CHANGING THE FILE

FORMAT (page 5-61), CHANGING THE COLOUR MODE (page 5-65), SPECIAL MODES (page 5-66)

AAA AAA

To Cc

III III

GGG GGG

EEE EEE

CCC CCC

HHH HHH

FFF FFF

DDD DDD

BBB BBB 1

515

Global

Address Search

Address Entry

Sort Address

Address Review

Condition

Settings

JJJ JJJ

ABCD

Freq. EFGH IJKL MNOP QRSTU VWXYZ etc.

(3) (2)(4)

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

USB Mem. ScanFaxInternet FaxPC Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

Text

200X200dpi

PDF

Auto/Greyscale Mono2

PDF

(1) (2)

Contents

Main OPERATION GUIDE MAKE A COPY Page Page Make a copy of this type of original Page Page Page Page PRINT A DOCUMENT Page Page Print attractive output Page Page Page Page SEND A FAX Page Send this type of document Page Page Save trouble Security is important Page SCAN AN IMAGE / SEND AN INTERNET FAX Page Send this type of document Page Send a smaller file Save trouble Page Page Page Page MAINTAIN THE MACHINE Clean the machine i ABOUT OPERATION GUIDE ii HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) (2) (3) (4) iii MANUALS PROVIDED WITH THE MACHINE iv ABOUT OPERATION MANUAL The icons in the manuals indicate the following types of information: This manual explains how to use the MX-2600N/MX-3100N digital full colour multifunctional system. Please note Warning CHAPTER 1 BEFORE USING THE MACHINE 1-2 1-3 ) ( PART NAMES AND FUNCTIONS BEFORE USING THE MACHINE 6 1-4 (9)(8) (11)(10) (14)(12) (13) (15) 1-5 INTERIOR (16) (17) (18) (21)(20)(19) (24)(23) (27) (28)(26)(25)(22) 1-6 AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS (3) (4) (5) (6) (7)(1) 1-7 SIDE AND BACK When the fax expansion kit is installed 1-8 OPERATION PANEL (8)(7) (5)(4) (6)(3)(2)(1) 1-9 (13)(14) (15)(11) (12) (16)(17) (9) (10) 1-10 TOUCH PANEL Using the touch panel 1-11 Example 4 When at least one special mode is selected, the key appears in the base screen. The key can be touched to display a list of the selected special modes. Example 5 Touch a numeric value display key to directly enter a value with the numeric keys. STATUS DISPLAY 1-13 SYSTEM BAR Job status display Machine Configuration 1-14 1-15 TURNING THE POWER ON AND OFF Turning on the power Turning off the power Restarting the machine 1-16 ENERGY SAVE FUNCTIONS Preheat Mode (Low power mode) Auto power shut-off mode (Sleep mode) [POWER SAVE] KEY 1-17 USER AUTHENTICATION AUTHENTICATION BY USER NUMBER 1-18 If an incorrect user number is entered 3 times in a row... When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ). 1-19 AUTHENTICATION BY LOGIN NAME / PASSWORD Touch the [Login Name] key or the Select the user name. (B) (C) 1-20 Touch the [Password] key. 1-21 If an incorrect login name or password is entered 3 times in a row... When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ). 1-22 HOME SCREEN When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel. (2) (1) (2) (4) (5) 1-23 REMOTE OPERATION OF THE MACHINE How to use the remote operation function 1-24 ITEMS RECORDED IN THE JOB LOG 1-25 1-26 1-27 IMPORTANT POINTS ABOUT PAPER NAMES AND LOCATIONS OF TRAYS THE MEANING OF "R" IN PAPER SIZES LOADING PAPER 1-28 USEABLE PAPER Plain paper, special media Plain paper that can be used Types of paper that can be used in each tray The following types of paper can be loaded in each tray. 1-29 Print side face up or face down Trays 1 to 4 Bypass tray and tray 5 Paper that cannot be used TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE 1-31 1-32 TRAY SETTINGS OF TRAY 5 (LARGE CAPACITY TRAY) LOADING PAPER 1-33 1-34 LOADING PAPER IN THE BYPASS TRAY 1-35 IMPORTANT POINTS WHEN USING THE BYPASS TRAY Inserting transparency film Inserting paper Inserting tab paper 1-36 Loading envelopes Important points when using envelopes 1-37 PLACING THE ORIGINAL ORIGINALS Make sure an original does not remain on the document glass. 1-38 Adjust the original guides to the size of the originals. 1-39 PLACING THE ORIGINAL ON THE DOCUMENT GLASS Open the automatic document feeder. 1-40 Placing a thick book Close the automatic document feeder. 1-41 PERIPHERAL DEVICES PERIPHERAL DEVICES Product name Product number Description 1-42 Product name Product number Description 1-43 FINISHER PART NAMES SUPPLIES FINISHER MAINTENANCE Page 1-46 SADDLE STITCH FINISHER PART NAMES SUPPLIES SADDLE STITCH FINISHER MAINTENANCE Page Page PUNCH MODULE DISCARDING PUNCH WASTE Page 1-52 SHARP OSA APPLICATION COMMUNICATION MODULE (MX-AMX2) Standard application setup Selecting a standard application Touch the [Sharp OSA] key in the mode select keys. EXTERNAL ACCOUNT MODULE (MX-AMX3) External account application setup Operation in external account mode External authentication mode Select the standard application. 1-54 1-55 REGULAR MAINTENANCE Document glass Document backplate sheet CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER MAINTENANCE Warning 1-56 1-57 CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM Page Page 1-60 CLEANING THE LASER UNIT 1-61 1-62 Clean the laser unit. Repeat step 7 to clean all holes in the laser unit (4 holes). 1-63 Replace the cleaning tool. Close the front cover. 1-64 REPLACING THE TONER CARTRIDGES YM C Bk 1-65 1-66 1-67 REPLACING THE WASTE TONER BOX Open the front cover. Release the used waste toner box. Remove the waste toner box. Page Page REPLACING THE STAMP CARTRIDGE Page 1-72 This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS ENTERING TEXT Key Description 1-73 ENTERING TEXT FROM AN EXTERNAL KEYBOARD 2-1 BEFORE USING THE MACHINE AS A BASIC PROCEDURE FOR MAKING COPIES CHAPTER 2 COPIER 2-2 CONVENIENT COPY FUNCTIONS 2-3 This section provides information that you should know before using the machine as a copier. (14) BEFORE USING THE MACHINE AS A COPIER (9)(8) 2-4 Base screen Tray during paper feeding Do not pull out a tray while paper is being fed from the tray. This will cause a paper misfeed. Identifying the tray that is being used to feed paper 2-5 The key appears in the base screen when one or more special modes are selected. These 3 keys can be changed as desired. 2-6 COPYING SEQUENCE Basic copy settings 2-sided copy settings 2-7 Output settings Number of copies (sets) setting Start copying. 2-8 2-9 ORIGINALS Selections CHECKING THE ORIGINAL SIZE Example of base screen The original size is displayed. 2-10 Standard original placement orientations abc abc Automatic copy image rotation (Rotation Copy) PAPER TRAYS You can also touch the paper size display (A) to open the paper tray settings. Select the tray that you want to use. (1) Touch the key of the desired tray. You will return to the base screen and the selected tray will be highlighted. BASIC PROCEDURE FOR MAKING COPIES 2-13 2-14 MAKING A COPY USING THE DOCUMENT GLASS 2-15 2-16 AUTOMATIC 2-SIDED COPYING (1) (2) USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Place the originals face up in the document feeder tray with the edges Touch the [2-Sided Copy] key. A AA A A 2-18 AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS Touch the [2-Sided Copy] key. 2-19 Select the 2-sided copy mode. 100% 6 2-20 2-21 COPY COLOUR MODES 2-22 Selecting single colour copying Selecting 2 colour copying 2-23 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Original image type select keys The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE SELECTING THE ORIGINAL TYPE AND MANUALLY ADJUSTING THE EXPOSURE 2-24 Adjust the exposure level. 2-25 REDUCTION/ENLARGEMENT/ZOOM The selected ratio will appear in the ratio display. AUTOMATIC RATIO SELECTION (Auto Image) 2-26 MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Set the ratio. 1st screen 2nd screen 2-27 2-28 ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) (A) (B) (A) Touch the [XY Zoom] key. Set the horizontal and vertical ratios. (1) Touch the [X] key. ORIGINAL SIZES Specifying a non-standard original size SPECIFYING THE ORIGINAL SIZE Specifying an AB original size Specifying an inch original size STORING FREQUENTLY USED ORIGINAL SIZES Touch the [Custom Size] key. Storing original sizes (editing/clearing) Enter the original size. (1) Enter the X (horizontal) dimension of the 2-31 Store the original size. (1) Touch the [Store/Delete] tab. (2) Touch a key for storing a custom original size. Enter the original size. (1) Enter the X (horizontal) dimension of the 2-32 Retrieving a stored original size Touch the [Custom Size] key. Retrieve the desired stored original size. (1) Touch the [Recall] tab. (2) Touch the key of the original size that you wish to retrieve. OUTPUT (6) (7) (8) 2-34 2-35 OUTPUT MODES This section explains the output modes. Sort mode This is used to sort (collate) output into sets. Example: Sorting the output into 5 sets Group mode 2-36 Staple sort function / Saddle stitch function Stapling positions Vertically-oriented paper Horizontally-oriented paper 2-37 Paper folding function 2-38 Punch function abc Original placement orientation (for the staple sort and punch functions) abc MAKING COPIES USING THE BYPASS TRAY Place paper in the bypass tray. 2-40 Select the type of paper used in the Set the paper size. (1) Select the paper size. 2-41 Enter the paper size of the bypass tray Select the bypass tray. (1) Touch the paper size key of the bypass tray. 2-42 This chapter explains Margin Shift, Erase, Dual Page Copy, and other special modes. (10) (11) (12) Special modes menu (1st screen) 2-43 Special modes menu (2nd screen) 2-44 2-45 ADDING MARGINS (Margin Shift) (2) Touch the [Margin Shift] key. Set the margin shift. (1) Touch the margin shift position. (2) Set the amount of the margin shift with . 2-46 2-47 ERASING PERIPHERAL SHADOWS (Erase) (2) Touch the [Erase] key. 2-48 (2) Set the erasure width with . (2) (3)(1) 2-49 COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) Place the original on the document glass. Select A4 (8-1/2" x 11") size paper. 2-50 Select Dual Page Copy. (2) Touch the [Dual Page Copy] key so that it is 2-51 MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) (2) Touch the [Pamphlet Copy] key. 2-52 Select pamphlet copy settings. (1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] (2) Select paper settings for the cover. 2-53 2-54 COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) Insert the originals face up in the Select Job Build. (2) Touch the [Job Build] key so that it is 2-55 2-56 USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) Select tandem copy. (2) Touch the [Tandem Copy] key so that it is 2-57 2-58 2-59 USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) About the explanations of covers and inserts Preparations for using covers and inserts 2-60 INSERTING COVERS IN COPIES (Cover Settings) Front cover paper Back cover paper Touch the [Front Cover] key. Insert the originals face up in the The document glass cannot be used. 2-61 (1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] If you wish to insert a back cover, touch the [Back Cover] key. (3) (4)(1)(2) 2-62 2-63 INSERTING INSERT SHEETS IN COPIES (Insert Settings) Copies 1 2 3 4 5 61 Touch the [Insertion Type A] key. 2-64 Select insert settings. (1) If the insert will be copied on, touch the [Yes] key. Otherwise, touch the [No] key. If you wish to insert a different type of insert sheet, touch the [Insertion Type B] (3) (4)(1)(2) 2-65 Touch the [Insertion Settings] key. (A) (B) (C)(3) Specify the pages where inserts A and B will be inserted. (1) Touch the [Insertion Type A] key or the [Insertion Type B] key. 2-66 2-67 CHANGING COVER/INSERT SETTINGS (Page Layout) Touch the [Page Layout] key. 4th page, insert A 7th page, insert B 9th page, insert B 12th page, insert A 5th page, insert A 7th page, insert B 9th page, insert B 12th page, insert A 2-68 to delete or change. Change the front/back cover settings. 2-69 Change the settings for insert type A/B. 2-70 ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) C Place the transparency film in the 2 (2) Touch the [Transparency Inserts] key. B 2-71 Select insert settings. (1) Select whether or not the insert paper will be copied on ([Yes] or [No]). Page 2-73 Select the number of originals to be copied onto one sheet of paper, the layout, and the border. (1) Touch the [2in1] key or the [4in1] key. (2) Select the layout. (3) Select the border. COPYING A PAMPHLET (Book Copy) How to place the original (2) Touch the [Book Copy] key. C B 2-75 Select book copy settings. (1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] (2) Select paper settings for the cover. 2-76 2-77 2-78 COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) RELATION BETWEEN THE ORIGINALS AND THE TAB PAPER Tab copying with a left binding 2-79 Tab copying with a right binding Final image Originals Placing the originals Loading tab paper (2) Touch the [Tab Copy] key. 2-80 Load the tab paper. 2-81 COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) Select the paper to be used for card shot. Place the original face down on the (2) Touch the [Card Shot] key. 2-82 Select card shot settings. Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the front side of the card. (2)(1) 2-83 2-84 PRINTING THE DATE AND A STAMP ON COPIES (Stamp) A B When used in combination with other special modes 2-85 GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. (3) Touch the [Stamp] key. Select the print position. 2-86 Select Stamp. (2) (1) When you have finished selecting stamp settings, touch the key. Select settings for the original and covers/inserts. 2-87 2-88 ADDING THE DATE TO COPIES (Date) 1 See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-85). Set the date format. Touch the [Print Colour] key and select the print colour. 2-89 Check the displayed date. If you need to change the date, touch the [Date Change] key. 04 042010 Select the pages that the date will be printed on and touch the [OK] key. 2-90 STAMPING COPIES (Stamp) 1 Touch the key of the stamp that you wish to use. CONFIDENTIAL 2-91 Touch the [Print Colour] key and set the colour and density. Touch the [Larger Smaller] key to select the size of the stamp. Select the pages that the date will be printed on and touch the [OK] key. 2-92 PRINTING PAGE NUMBERS ON COPIES (Page Numbering) 1 Select a format for the page number. 2-93 Touch the [Print Colour] key. To configure page number settings, touch the [Page Number] key. Select page number settings. (2) Set the first number, the last number, and the "Printing Starts from Page" number. 2-94 (A) (B) (C) 2-95 2-96 PRINTING TEXT ON COPIES (Text) 1 See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-85). Touch the [Recall] key. Specify the text to be printed. 2-97 Touch the [Print Colour] key. Select the pages to be printed on and 2-98 Storing, editing, and deleting text strings 1 Touch the [Store/Delete] key. Store a text string, or edit/delete a stored text string. 2-99 Touch the [Back] key. 2-100 CHECKING THE STAMP LAYOUT (Layout) Touch the [Layout] key. If the layout is correct, touch the [OK] 2-101 Touch the key of the desired destination position. 2-102 [Image Edit] KEY Image edit menu screen 2-103 REPEATING PHOTOS ON A COPY (Photo Repeat) 2-104 (4) Touch the [Photo Repeat] key. Select Photo Repeat settings. (1) Touch the key showing the original type and paper size combination that you want to use. 2-105 CREATING A LARGE POSTER (Multi-Page Enlargement) 2-106 Set the enlargement size and the original size. B systemA system Inch system (2) (A) (1)(3) 2-107 2-108 REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Select Mirror Image. (1) Touch the [Mirror Image] key so that it is 2-109 COPYING A3 (11" x 17") ORIGINALS WITH NO EDGE CUT-OFF (A3 (11" x 17") Full Bleed) Place the original face down on the Select A3 (11x17) Full Bleed. (1) Touch the [A3 Full Bleed] or [11x17 Full Bleed] key so that it is highlighted. A3 (11" x 17") size original A3 (12" x 18") full bleed copy 2-110 Place A3W (12" x 18") paper in the 2-111 COPYING IN THE CENTRE OF THE PAPER (Centring) Select Centring. (1) Touch the [Centring] key so that it is Page 2-113 REVERSING WHITE AND BLACK IN A COPY (B/W Reverse) Select B/W Reverse. (1) Touch the [B/W Reverse] key so that it is Page 2-115 [Colour Adjustments] KEY Colour adjustments menu screen (1) (2) (3) (4) (5) (6) 2-116 ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) (1) (3)(2) (4) Touch the [RGB Adjust] key. Adjust red, green, or blue. (1) Touch the key of the colour that you wish to adjust: [R (Red)], [G (Green)], or [B (Blue)]. ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) This is used to sharpen an image or make it softer. (4) Touch the [Sharpness] key. Adjust the image. (1) Touch the [Soft] key or the [Sharp] key. WHITENING FAINT COLOURS IN COPIES (Suppress Background) This feature is used to suppress light background areas. (4) Touch the [Suppress Background] key. Select the suppress background setting. (1) Adjust the background suppression level. 2-119 2-120 ADJUSTING THE COLOUR (Colour Balance) (4) Touch the [Colour Balance] key. 2-121 Adjust the colour balance. (4) (1) Select the colour to be adjusted. (2) Select the gradation to be adjusted. ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of colour images can be adjusted. (4) Touch the [Brightness] key. Adjust the brightness. (1) Adjust the brightness. ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to adjust the intensity (saturation) of colour images. (4) Touch the [Intensity] key. Adjust the intensity. (1) Adjust the intensity setting. CHECKING COPIES BEFORE PRINTING (Proof Copy) 2 2-125 2-126 Change the settings. (1) Touch the key of the setting that you want to change. Touch the [End] key. 2-127 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (4)(2)(3) Insert the originals face up in the Select Original Count. (2) Touch the keys to switch through the 2-128 After scanning is finished, check the number of sheets that were scanned and 2-129 COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) 2-130 Insert the originals face up in the Select Mixed Size Original settings. 2-131 2-132 COPYING THIN ORIGINALS (Slow Scan Mode) (4)(2)(3) D B C B C Page 2-134 INTERRUPTING A COPY RUN (Interrupt copy) CONVENIENT COPY FUNCTIONS Touch the [Interrupt] key. The [Interrupt] key does not appear while an original is being scanned. Place the original face up in the document feeder tray, or face down on the document glass. Select copy settings and press the [COLOUR START] key or the [BLACK & 2-135 2-136 (A) (B) Example: Pressing the key in copy mode JOB STATUS 2-137 2-138 Each job key shows the position of the job in the job queue and the current status of the job. Copy2 002/000 Waiting (1) (2) (3) (4) (5) (6) 2-139 CANCELLING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be cancelled. Cancel the job. (2) Change the print job status mode to [Job Touch this key to change modes. The selected mode will GIVING PRIORITY TO A JOB IN THE QUEUE Give the desired job priority. (2) Change the print job status mode to [Job Touch this key to change modes. The selected mode will (3) Touch the key of the copy job to which you want to give priority. (4) Touch the [Priority] key. CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE (3) (4) Detailed information can be displayed on a copy job waiting in the queue. Checking job details (2) Change the print job status mode to [Job STORING COPY OPERATIONS (Job Programs) 2-143 STORING (EDITING/DELETING) A JOB PROGRAM Press the [#/P] key ( ). Touch the [Store/Delete] tab. Touch a numeric key. 2-144 Select the copy settings that you wish to store in the job program and touch the 2-145 APPENDIX Examples of covers and inserts Symbols used for covers and inserts 2-146 Covers (1-sided copying of 1-sided originals) 2-147 Covers (2-sided copying of 1-sided originals) 2-148 Covers (1-sided copying of 2-sided originals) 1-sided copies are made of the following 2-sided originals. 1st page 2nd page 3rd page 2-149 Covers (2-sided copying of 2-sided originals) 2-sided copies are made of the following 2-sided originals. 1st page 2nd page 3rd page 2-150 Inserts (copying of 1-sided originals) Inserts (copying of 2-sided originals) 3-1 PRINTING FROM WINDOWS CHAPTER 3 PRINTER 3-2 PRINTING WITHOUT THE PRINTER DRIVER CHECKING THE PRINT STATUS APPENDIX 3-3 PRINTER FUNCTION OF THE MACHINE Installing the printer driver in a Windows environment Installing the printer driver in a Macintosh environment 3-4 BASIC PRINTING PROCEDURE PRINTING FROM WINDOWS Select [Print] from the [File] menu of WordPad. Open the printer driver properties window. 3-5 Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. (3) Click the [OK] button. Click the [Print] button. SELECTING THE PAPER 3-7 PRINTING ON ENVELOPES 3-8 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED 3-9 Enter your login name and password. (1) Click the [Job Handling] tab. (2) Enter your user information. (3) Enter the user name and job name as necessary. (4) Click the [OK] button. VIEWING PRINTER DRIVER HELP Pop-up help Information icon Open the printer driver properties window from the print window of the software application. Click the [Help] button. SAVING FREQUENTLY USED PRINT SETTINGS SAVING SETTINGS AT THE TIME OF PRINTING Open the printer driver properties window from the print window of the software application. Save the print settings. (1) Configure print settings on each tab. (2) Click the [Save] button. 3-12 Check and save the settings. Click the [OK] button. 3-13 USING SAVED SETTINGS Deleting saved settings 3-14 CHANGING THE PRINTER DRIVER DEFAULT SETTINGS Click the [Start] button ( ) and select [Control Panel] and then [Printer]. Open the printer properties window. (1) Click the icon of the printer driver of the machine. (2) Click the [Organize] menu. (3) Select [Properties]. Page 3-16 BASIC PRINTING PROCEDURE Select paper settings in the printer driver before selecting the print command. SELECTING PAPER SETTINGS PRINTING FROM A MACINTOSH Select [Page Setup] from the [File] menu of TextEdit. Select paper settings. (1) Make sure that the correct printer is selected. (2) Select paper settings. (3) Click the [OK] button. PRINTING Page 3-19 SELECTING THE PAPER 3-20 PRINTING ON ENVELOPES Select the paper size. (1) Select the envelope size from the "Paper Size" menu on the page setup screen. (2) Click the [OK] button. Select the bypass tray. PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED Select [Print] from the application's [File] menu. Display the job handling screen. (1) Make sure that the machine's printer name is selected. (2) Select [Job Handling]. 3-22 (1) Enter your user information. (2) Enter the user name and job name as necessary. (3) Click the [Print] button. 3-23 FREQUENTLY USED FUNCTIONS 3-24 3-25 SELECTING A PRINT MODE SETTING 3-26 TWO-SIDED PRINTING (1) Configure the settings on the [Main] tab. (2) Select [2-Sided(Book)] or [2-Sided(Tablet)]. Paper orientation Print results 3-27 3-28 FITTING THE PRINT IMAGE TO THE PAPER A4 or Letter A3 or Ledger 3-29 PRINTING MULTIPLE PAGES ON ONE PAGE 3-30 3-31 STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function Punch function 3-32 3-33 CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS CREATING A PAMPHLET (Pamphlet/Pamphlet Staple) CONVENIENT PRINTING FUNCTIONS 3-34 3-35 INCREASING THE MARGIN (Margin Shift) 3-36 CREATING A LARGE POSTER (Poster Printing) 3-37 FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) ABCD ABCD 3-38 ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) 3-39 REVERSING THE IMAGE (Mirror Image) B 3-40 COLOUR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Colour Adjustment) 3-41 PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (2) Select the [Text To Black] checkbox and/or the [Vector To Black] checkbox . ABCD ABCD 3-42 SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Colour) (2) Select the "Image Type". (3) Select advanced colour settings. 3-43 (1) Select [Color]. (2) Select colour print settings. (3) Select the colour image type. (4) Select advanced colour settings. 3-44 FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) (1) Click the [Watermarks] tab. (2) Select the watermark settings. (1) Select [Watermarks]. (2) Click the [Watermark] checkbox and configure watermark settings. CONFIDENTIAL PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (1) Click the [Watermarks] tab. (2) Select the image stamp setting. 3-46 CREATING OVERLAYS FOR PRINT DATA (Overlays) Create an overlay file. (2) Click the [Edit] button. (3) Create an overlay file. Printing with an overlay file (2) Select the overlay file. PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) (2) Select [Different Paper] and click the (3) Select paper insertion settings. 3-48 3-49 ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) C (2) Select [Transparency Inserts] and click the (3) Select transparency insert settings. B A PRINTING A CARBON COPY (Carbon Copy) (2) Select [Carbon Copy] and click the (3) Select the carbon copy settings. 3-51 PRINTING TEXT ON TABS OF TAB PAPER (Tab Paper Print/Tab Paper Settings) 3-52 Tab Paper Print (PCL6 only) 3-53 Tab Paper Settings 3-54 TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (2) Select [Chapter Inserts] and click the (3) Select the chapter settings. 3-55 FOLDING PAPER IN HALF BEFORE PRINTING (Fold) (2) Select "Fold". 3-56 CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) (2) Select the [Tandem Print] checkbox . (1) Select [Tandem Print]. (2) Select the [Tandem Print] checkbox . 3-57 SAVING AND USING PRINT FILES (Retention/Document Filing) (1) Click the [Job Handling] tab. (2) Select the retention setting. (3) Select document filing settings. 3-58 (1) Select [Job Handling]. (2) Select the retention setting. (3) Select document filing settings. Automatically print all stored data PRINTING WITHOUT THE PRINTER DRIVER 3-60 DIRECTLY PRINTING A FILE ON AN FTP SERVER Access the FTP server. (3) Touch the [FTP] key. Touch the key of the FTP server that you wish to access. Touch the key of the file that you wish to DIRECTLY PRINTING A FILE IN USB MEMORY (3) Touch the [USB Memory] key. Printing begins. When the message appears in the touch panel, touch the [OK] key. Connect the USB memory device to the machine. Consult your dealer for USB memory devices that can be used. 3-62 Touch the key of the file that you wish to Remove the USB memory device from the machine. 3-63 DIRECTLY PRINTING A FILE IN A NETWORK FOLDER Access the network. (3) Touch the [Network Folder] key. 3-64 Access the network folder. (1) Touch the key of the workgroup that you wish to access. (2) Touch the key of the server or computer that you wish to access. (3) Touch the key of the network folder. 3-65 3-66 DIRECTLY PRINTING FROM A COMPUTER SUBMIT PRINT JOB FTP PRINT 3-67 E-MAIL PRINT 3-68 CHECKING THE PRINT STATUS (A) (B) JOB STATUS 3-69 SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN 3-70 Each job key shows the position of the job in the job queue and the current status of the job. Computer012 002/000 Waiting (1) (2) (3) (4) (5) (6) 3-71 PRINTING AN ENCRYPTED PDF FILE Select the encrypted PDF print job. (2) Change the print job status mode to [Spool]. (3) Touch the print job key of the PDF file that has the password. (1) (2)(3) GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB GIVING A PRINT JOB PRIORITY Give the desired job priority. (2) Change the print job status mode to [Job Touch this key to change modes. The selected mode will CANCELLING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be cancelled. Cancel the job. (2) Change the print job status mode to [Spool] or [Job Queue]. Touch this key to change modes. The selected mode will CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT Display details on the print job for which there is no paper. (1) Touch the key of the job for which "Paper Empty" appeared. Touch the key of the tray that has the paper you wish to use. Printing begins. APPENDIX Function PCL6 PCL5c PS Windows PPD Macintosh PPD 3-76 4-1 BEFORE USING THE MACHINE AS A FAX ENTERING DESTINATIONS BASIC TRANSMISSION METHODS CHAPTER 4 FACSIMILE 4-2 FAX RECEPTION PERFORMING F-CODE COMMUNICATION 4-3 USING AN EXTENSION PHONE CHECKING THE STATUS OF FAX JOBS 4-4 PREPARATIONS FOR FAX BEFORE USING THE MACHINE AS A FAX For Australia For New Zealand For United Kingdom, Malaysia 4-5 SETTING THE TELEPHONE LINE TYPE MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION Page 4-7 BASE SCREEN OF FAX MODE 4-8 BASE SCREEN OF FAX MODE (10) (11) (12) (13) 4-9 The key appears in the base screen when a special mode or 2-sided scanning is selected. 4-10 [R] key 4-11 ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. 4-12 CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN Touch the [Sort Address] key. Change the display mode. (1) Touch the key of the mode or tab that you wish to display. 4-13 Index display 4-14 FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Enter the destination fax number 4-15 Select image settings. 4-16 Begin transmission 4-17 ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Entering a pause between digits of the number ENTERING DESTINATIONS Enter the destination fax number with the numeric keys. Touch the [Pause] key. A hyphen "-" is entered when the [Pause] key is touched once. 4-18 RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK 4-19 RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-touch key of that destination. Touch the [Address Book] key. If you select an incorrect destination, touch the key again to cancel the selection. 4-20 CHECKING AND DELETING ENTERED DESTINATIONS 4-21 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION Touch the key. Enter the 3-digit search number of the address with the numeric keys. 4-22 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK Open the global address search screen. (1) Touch the [Address Book] key in the base (2) Touch the [Global Address Search] key. Search for the destination. 4-23 Storing a destination from a global address book in the machine's address book (1) Touch the key of the desired destination. (2) Touch the [To] key. 4-24 USING THE RESEND FUNCTION Touch the [Resend] key. Touch the key of the fax destination that you wish to redial. The last 8 transmission destinations appear. 4-25 CHAIN DIALLING 010 XXX 010 00 XX XXXX XXX 4-26 TRANSMISSION METHODS BASIC TRANSMISSION METHODS 4-27 To fax thick originals or pages of a book, use the document glass. 4-28 PLACEMENT ORIENTATION OF THE ORIGINAL AUTOMATIC REDUCTION OF THE TRANSMITTED IMAGE 4-29 TRANSMITTABLE ORIGINAL SIZES List of original size detector settings THE SIZE OF THE PLACED ORIGINAL STANDARD SIZES 4-30 WHEN THE LINE IS BUSY WHEN A COMMUNICATION ERROR OCCURS 4-31 FAX DESTINATION CONFIRMATION MODE Functions that cannot be used 4-32 USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. 4-33 USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Place the originals face up in the document feeder tray with the edges (1) Touch the [Address Book] key in the base (2) Touch the one-touch key of the desired (3) Touch the [Condition Settings] key. 4-34 4-35 USING THE DOCUMENT GLASS FOR TRANSMISSION 4-36 If you have another page to scan, change pages and then press the [BLACK & 4-37 USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE (1) Touch the [Address Book] key in the base (2) Touch the one-touch key of the desired (3) Touch the [Condition Settings] key. 4-38 Touch the [Direct TX] key. 4-39 TRANSMISSION USING THE SPEAKER (3) (1) (1) Touch the [Speaker] key. (2) Touch the [Address Book] key in the base (3) Touch the one-touch key of the desired SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) 4-41 (1) Touch the [Address Book] key in the base (2) Touch the one-touch key of the desired (3) Repeat step (2) until all destinations are selected. 4-42 Check the destinations and then touch 4-43 Resending to unsuccessful broadcast transmission destinations Touch the [Complete] key. If the job status screen of fax mode does not appear, touch the [Fax Job] tab. Display details on the broadcast transmission. 4-44 Resend to unsuccessful destinations. (1) Touch the [Failed] tab. (2) Touch the [Retry] key. Page 4-46 IMAGE SETTINGS 4-47 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) Booklet Tablet The automatic document feeder will automatically scan both sides of the document. 1 (1) Touch the [2-Sided Booklet] key or the [2-Sided Tablet] key. SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce) 4-49 Specifying the original scan size (by paper size) Specify the scan size. 4-50 When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. 4-51 Specifying the original scan size (by numerical values) (1), (2) (3) Enter the scan size. 4-52 4-53 Specifying the send size of the original 1 Touch the [Send Size] key. Specify the send size. (1) Touch the desired send size key. 4-54 4-55 CHANGING THE EXPOSURE (3)(1) (2) The exposure can be changed to match the darkness of the original. Exposure settings Exposure When to select CHANGING THE RESOLUTION Resolution settings Resolution When to select Touch the [Resolution] key. Select the resolution. FAX RECEPTION 4-58 RECEIVING A FAX Beep When a fax is transmitted to the machine, the machine automatically receives and prints the fax. The machine rings and fax reception begins automatically. The fax is automatically printed. RECEIVING A FAX MANUALLY 4-60 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) 4-61 CHECKING THE IMAGE BEFORE PRINTING When an image is received, a confirmation prompt will appear. Touch the [Yes] key. Select the received image (1) Touch the key of the received image that you want to check. (2) Touch the [Image Check] key. 4-62 (3) (5)(1) (2) (4) (7)(6) 4-63 FORWARDING RECEIVED FAXES (Fax Data Forward) 4-64 FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) CONFIGURING INBOUND ROUTING SETTINGS Enabling the inbound routing function. 4-65 Storing sender addresses. 4-66 Store a forwarding table. Specifying forwarding tables to be used. 4-67 This section explains special modes that can be used for fax transmission. (10) (11) (12) (13) (14) (15) (16) (17) 4-68 4-69 STORING FAX OPERATIONS (Program) 4-70 (2) Touch the [Program] key. Retrieve the stored program. (1) Touch the desired program key. Select additional settings. ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) (2) Touch the [Erase] key. 4-72 (2) Set the erasure width with the keys. 4-73 TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) 4-74 Select Dual Page Scan. (2) Touch the [Dual Page Scan] key so that it is 4-75 SENDING A FAX AT A SPECIFIED TIME (Timer) (2) Touch the [Timer] key. 4-76 (1) (2) (3) Set the time with the keys. 10--- 00 (1) Specify the day. SENDING TWO PAGES AS A SINGLE PAGE (2in1) 4-78 Select 2in1. (2) Touch the [2in1] key so that it is Specify the orientation in which the (1) Touch the appropriate [Image Orientation] Page 4-80 SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) 4-81 Specify the original size. Y X Press the [BLACK & WHITE START] key to scan the front of the card. 4-82 4-83 SENDING A LARGE NUMBER OF PAGES (Job Build) Insert the originals face up in the Select job build mode. (2) Touch the [Job Build] key so that it is Originals are scanned in separate sets. 4-84 Press the [BLACK & WHITE START] key to scan the first set. Insert the next set of originals and press the [BLACK & WHITE START] key. 4-85 TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) A3 (11" x 17") Insert the originals face up in the Select the mixed size original setting. (2) Touch the [Mixed Size Original] key so that it is highlighted. 4-86 4-87 FAXING THIN ORIGINALS (Slow Scan Mode) D B C B C 4-88 4-89 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION Insert the originals face up in the Select the original count function. (2) Touch the [Original Count] key so that it is 4-90 (A) (B) When scanning ends, check the number of original sheets scanned and touch the 4-91 STAMPING SCANNED ORIGINALS (Verif. Stamp) Insert the originals face up in the Select "Verif. Stamp". (2) Touch the keys to switch through the (3) Touch the [Verif. Stamp] key so that it is 4-92 4-93 CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) (3) Touch the [Transaction Report] key. Select print conditions. (1) Select the print conditions. 4-94 4-95 ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) 04/APR/2010/Sat 3:00 PM AAAAA FAX No. 0123456789 P.001/001 (1) (2) (3) (4) 4-96 TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. (3) Touch the [Own Name Select] key. Select the sender information. (1) Touch the desired sender information key. CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) (2) (4)(3) Select polling reception. (2) Touch the keys to switch through the (3) Touch the [Polling] key so that it is 4-98 4-99 INITIATING POLLING RECEPTION MANUALLY (1) Touch the [Speaker] key. You will hear the dial tone through the machine's speaker. (2) Touch the [Address Book] key in the base (3) Touch the one-touch key of the desired SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) RESTRICTING POLLING ACCESS (Polling security) 4-101 SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). Place the original face up in the document feeder tray, or face down on the document glass. Touch the [Data Store] key. Specify the number of polling times. 4-102 Select image settings and special modes. 4-103 CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. When nothing is stored in the Public Box, the [Public Box] key will be greyed out. 4-104 DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Touch the [Delete Data] key. 4-105 F-CODE COMMUNICATION PERFORMING F-CODE COMMUNICATION 4-106 CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION F-CODE DIALLING 0123456789 4-107 CONFIDENTIAL COMMUNICATION USING 4-108 F-CODE CONFIDENTIAL TRANSMISSION (3), (5) Follow the steps below to send a confidential fax by adding an F-code to the fax number. 4-109 CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION The machine rings and the fax is received. A beep sounds when reception ends. Touch the key of the memory box containing the confidential fax. Beep 4-110 Enter the print passcode with the numeric keys. 4-111 POLLING RECEPTION USING F-CODES (2) (4)(3) Select polling. (2) Touch the keys to switch through the (3) Touch the [Polling] key so that it is highlight. 4-112 (3), (5) 4-113 POLLING MEMORY TRANSMISSION USING SCANNING A DOCUMENT INTO A MEMORY BOX FOR F-CODE POLLING TRANSMISSION 4-114 Touch the [Data Store] key. Touch the key of the F-code memory polling box. Specify the number of polling times. (1) Touch the key for the desired number of times. 4-115 4-116 CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be printed while the document is being transmitted. Touch the key of the F-code memory polling box where the document you wish to print is stored. appears in keys that have documents stored. DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION Touch the [Delete Data] key. Touch the key of the F-code memory polling box that has the document you wish to delete. 4-118 RELAY REQUEST TRANSMISSION USING 4-119 (3), (5) 4-120 RELAY BROADCAST TRANSMISSION USING F-CODES 4-121 CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) USING AN EXTENSION PHONE 4-122 RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) MAKING AND RECEIVING PHONE CALLS 4-123 This section explains how to check the status of reserved transmission jobs and received faxes. CHECKING THE STATUS OF FAX JOBS JOB STATUS 4-124 Job queue screen Completed job screen (8) (6) (9) 4-125 AAA AAA3 10:22 04/01 Waiting000/004 (1) (2) (3) (5) (6) 4-126 4-127 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED Fax reception jobs Timer transmission jobs Retry jobs Fax reception jobs when Inbound Routing is enabled CHECKING A RESERVED JOB OR THE JOB IN PROGRESS 4-129 CHECKING COMPLETED JOBS 4-130 CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. Select the fax job that you wish to cancel. (1) Touch the key of the fax job to be cancelled. (2) Touch the [Stop/Delete] key. 4-131 GIVING PRIORITY TO A RESERVED FAX JOB Select the fax job to which you wish to give priority. (1) Touch the key of the desired job. (2) Touch the [Priority] key. 4-132 CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT 4-133 INFORMATION APPEARING IN THE RESULT COLUMN 5-1 BEFORE USING THE MACHINE AS A NETWORK SCANNER ENTERING DESTINATIONS TRANSMITTING AN IMAGE CHAPTER 5 SCANNER/INTERNET FAX 5-2 CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS INTERNET FAX RECEPTION FUNCTIONS SCANNING FROM A COMPUTER (PC Scan Mode) METADATA DELIVERY BEFORE USING THE MACHINE AS A NETWORK SCANNER 5-4 Data entry mode USB Memory Scan Internet fax transmission PC Scan PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION CHECKING THE DATE AND TIME STORING SENDER INFORMATION 5-6 SETTINGS REQUIRED IN THE WEB PAGES STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK 5-7 STORING A DESTINATION FOR SCAN TO DESKTOP INSTALLING NETWORK SCANNER TOOL ADDING DESTINATIONS 5-8 BEFORE SENDING TO A DIRECT SMTP ADDRESS If the destination is busy When a communication error occurs 5-9 BASE SCREEN 5-10 screen k b Add 5-11 The key appears in the base screen when a special mode or 2-sided scanning is selected. These three keys can be changed as desired. 5-12 ADDRESS BOOK SCREEN (9) (10) This screen is used to select transmission destinations. 5-13 CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN Touch the [Sort Address] key. Change the display mode. (1) Touch the key of the mode or tab that you wish to display. 5-14 Index display 5-15 SCAN SEND SEQUENCE Enter the destination Select settings 5-16 Start scanning and transmission 5-17 ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES THE SIZE OF THE PLACED ORIGINAL STANDARD SIZES 5-18 ENTERING DESTINATIONS Icon Mode 5-19 RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Touch the [Address Book] key. 5-20 CHECKING AND DELETING THE SELECTED DESTINATIONS 5-21 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION Touch the key. Enter the 3-digit search number of the address with the numeric keys. 5-22 ENTERING AN ADDRESS MANUALLY Scan to E-mail, Internet fax and data entry mode addresses can be manually entered. Display the address input screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Address Entry] key. Enter the destination address. RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK Open the global address search screen. (1) Touch the [Address Book] key in the base (2) Touch the [Global Address Search] key. Search for the destination. 5-24 Storing a destination from a global address book in the machine's address book (1) Touch the key of the desired destination. (2) Touch the [To] key. (2) (1) USING THE RESEND FUNCTION Touch the [Resend] key. Touch the key of the desired address. 5-26 SENDING AN IMAGE IN SCAN MODE TRANSMITTING AN IMAGE Document feeder tray Document glass 5-27 (1) Touch the [Address Book] key in the base (2) Touch the one-touch key of the desired (4) Touch the [Condition Settings] key. Switch to scan mode and display the image settings screen. 5-28 Specify the orientation in which the 5-29 5-30 CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT Touch the [Send Settings] key in the base screen. To change the subject, touch the [Subject] key. Enter the subject. (1) Touch a Pre-Set text key. 5-31 To change the file name, touch the [File Name] key. To change "Reply-To", touch the [Reply-To] key. Specify a user for "Reply-To" and touch 5-32 To change the body text, touch the [Body Text] key. Enter the body text and touch the [OK] 5-33 SENDING AN IMAGE IN USB MEMORY MODE Connect the USB memory to the USB connector (Type A) on the machine. Document feeder tray Document glass 5-34 Switch to USB memory mode and display the image settings screen. (1) Touch the [USB Mem. Scan] tab Specify the orientation in which the 5-35 5-36 When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. 5-37 ENTERING A FILE NAME To check the entered file name, touch the [File Name] key in the base screen once again. The file name can be directly entered when performing a scan transmission. 5-38 SENDING A FAX IN INTERNET FAX MODE (1) Touch the [Address Book] key in the base (2) Touch the key of the desired destination. (4) Touch the [Condition Settings] key. 5-39 Switch to Internet fax mode and display the image settings screen. Specify the orientation in which the 5-40 5-41 CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT 1 To change the subject, touch the [Subject] key. Enter the subject. (1) Touch a pre-set text key. 5-42 To change the file name, touch the [File Name] key. To change the body text, touch the [Body Text] key. Enter the body text and touch the [OK] 5-43 5-44 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) 5-45 (1) Touch the [Address Book] key in the base (2) Touch the one-touch key of the desired The destination is specified. (4) Repeat steps (2) and (3) until all destinations are selected. 5-46 5-47 BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS Resending to unsuccessful broadcast transmission destinations Display the jobs completed screen. (1) Touch the tab of the mode that you wish to display. (2) Touch the [Complete] key. 5-48 Display details on the broadcast transmission. (1) Touch the key of the completed broadcast transmission. Resend the image to the unsuccessful destinations. (1) Touch the [Failed] tab. (2) Touch the [Retry] key. SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) 5-50 IMAGE SETTINGS 5-51 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) Book Tablet 2-sided original Front and reverse sides are scanned The automatic document feeder can be used to automatically scan both sides of an original. (1) Touch the [2-Sided Booklet] key or the [2-Sided Tablet] key. SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) 5-53 Specifying the original scan size (by paper size) Specify the scan size. 5-54 Specifying the original scan size (by numerical values) (1), (2) (3) Enter the scan size (original size). 5-55 5-56 Specifying the send size of the image Touch the [Send Size] key. Specify the send size. (1) Touch the desired send size key. 5-57 5-58 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE How to select the original image type (Scan mode, USB memory mode and Data entry mode) How to select the exposure Exposure When to select Setting Description 5-59 Select the exposure and original image type. (1) Select the original image type. (3)(2) (1) 5-60 CHANGING THE RESOLUTION Internet fax mode The resolution setting can be selected. (2) Touch the [Resolution] key. Scan mode, USB memory mode, Data entry mode CHANGING THE FILE FORMAT Changing the format (Scan mode, USB memory mode and Data entry mode) (2) Touch the [File Format] key. Read the displayed message and touch 5-62 Set the format. (2) (3) (1) Scanning in Mono2 (1) Select the file type. (2) Select the compression mode. Scanning in colour/greyscale (1) Touch the indicated key to select [Colour/Grey] mode. 5-63 To change the number of pages per file, enter the number of pages and exit the format settings. 5-64 Changing the format (Internet fax mode) Switch to Internet fax mode and display the file format settings screen. (2) Touch the [File Format] key. Select the file format. CHANGING THE COLOUR MODE (2) (3)(1) Start key Mode Scanning method [COLOUR START] key [BLACK & WHITE START] key Select the mode and display the colour mode settings screen. 5-66 This section explains special modes that can be used in scan send mode. (1) (13) In USB memory mode, this appears in the 1st screen. Scan mode, USB memory mode, Data entry mode 5-67 Internet fax mode (page 5-91) (1) [2in1] key (2) [Transaction Report] key STORING SCAN OPERATIONS (Programs) 5-69 (2) Touch the [Program] key. Retrieve the stored program. (1) Touch the desired program key. Select additional settings. ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) (3) Touch the [Erase] key. 5-71 (2) Set the erasure width with the keys. 5-72 SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) 5-73 Select Dual Page Scan. (1) Press the [Dual Page Scan] key so that it is 5-74 SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) (3) Touch the [Timer] key. 5-75 Set the time with the keys. 10 00 (1) Specify the day. (2) Specify the time (hour, minute) WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) 5-77 Select the suppress background setting. (1) Adjust the background suppression level. 5-78 SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) 5-79 Specify the original size. Y X Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the front side of the card. 5-80 5-81 SCANNING MANY ORIGINALS AT ONCE (Job Build) 5-82 Select job build mode. (1) Touch the [Job Build] key so that it is Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the first set of originals. Insert the next set of originals and press the [COLOUR START] key or the [BLACK & WHITE START] key. SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) B4 A3 B4 A3 5-84 Select the mixed size original setting. (1) Touch the [Mixed Size Original] key so that it is highlighted. Page 5-86 Select slow scan mode. (1) Touch the [Slow Scan Mode] key so that it is 5-87 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION Insert the originals face up in the Select the original count function. (1) Touch the [Original Count] key so that it is 5-88 (A) (B) When scanning ends, check the number of original sheets scanned and touch the 5-89 STAMPING SCANNED ORIGINALS (Verif. Stamp) 5-90 Select "Verif. Stamp". 5-91 SENDING TWO PAGES AS A SINGLE PAGE (2in1) 5-92 Select 2in1. (1) Touch the [2in1] key so that it is Specify the orientation in which the (1) Touch the "Image Orientation" key with the same orientation as the original image. 5-93 5-94 CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) (3) Touch the keys to switch through the screens. (4) Touch the [Transaction Report] key. Select print conditions. (1) Select the print conditions. 5-95 5-96 CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS JOB STATUS 5-97 5-98 3AAA AAA 10:22 04/01 000/004 Waiting (1) (2) (3) (5) (6) 5-99 5-100 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED Internet fax reception jobs Timer transmission jobs Internet fax transmission jobs that request a receive report Reception jobs when "Inbound Routing Settings" are enabled CHECKING COMPLETED JOBS 5-102 STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Printing of a received Internet fax cannot be stopped. Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Select the job that you wish to stop. If you do not want to stop the selected job... Touch the [No] key. GIVING PRIORITY TO A SCAN TRANSMISSION JOB Select the job to which you wish to give priority. 5-104 CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT INFORMATION APPEARING IN THE RESULT COLUMN 5-105 This section explains the basic procedures for receiving Internet faxes. INTERNET FAX RECEPTION FUNCTIONS Internet faxes are received automatically. The faxes are printed automatically. 5-106 MANUALLY RECEIVING INTERNET FAXES 5-107 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) 5-108 CHECKING THE IMAGE BEFORE PRINTING When an image is received, a confirmation prompt will appear. Touch the [Yes] key. Select the received image (1) Touch the key of the received image that you want to check. (2) Touch the [Image Check] key. 5-109 (3) (5)(1) (2) (4) (7)(6) 5-110 FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) CONFIGURING INBOUND ROUTING SETTINGS Enabling the inbound routing function. 5-111 Storing sender addresses. 5-112 Store a forwarding table. Specifying forwarding tables to be used. 5-113 BASIC SCANNING PROCEDURE SCANNING FROM A COMPUTER (PC Scan Mode) Touch the [PC Scan] tab to switch to PC Scan mode. Page 5-115 Preview the image. (1) Select the location where the original is placed. (2) Select scan settings. (3) Click the [Preview] button. 5-116 Select scanning settings while viewing the image. Click the [Scanning] button. 5-117 [At the machine] Touch the [Exit] key in the touch panel. 5-118 METADATA DELIVERY (Data Entry) METADATA DELIVERY 5-119 PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES Storing Metadata Sets METADATA TRANSMISSION FOR SCAN TO DESKTOP 5-120 TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Switch to data entry mode and display the metadata set screen. (1) Touch the [Data Entry] tab. (2) Touch the [Metadata Entry] key. Select a metadata set. 5-121 Enter the selected metadata item. (1) Touch the key of the value that you wish to enter. When you have finished entering all items, touch the [OK] key. Select image settings and any other settings, and perform the scan send procedure. METADATA FIELDS 6-1 SAVING FILES WITH DOCUMENT FILING USING STORED FILES CHAPTER 6 DOCUMENT FILING 6-2 OVERVIEW TYPES OF DOCUMENT FILING DOCUMENT FILING Saving a file Retrieving and using a stored file 6-3 USES OF DOCUMENT FILING Daily report forms? Quickly using a file Convenient for managing frequently used documents Example: Managing a large number of business forms BEFORE USING DOCUMENT FILING Folders Items convenient to store 6-5 Approximate number of pages and files that can be stored by document filing Number of pages and number of files that can be stored in the Quick File folder 6-6 Automatic deletion of files 6-7 Files IMPORTANT POINTS WHEN USING DOCUMENT FILING 6-8 USING DOCUMENT FILING IN EACH MODE Copy mode The original is saved as an image file at the same time it is copied. Image Send mode (1) Touch the [COPY] key. (2) Touch the [File] key or the [Quick File] 6-9 Scan to HDD mode (2) Touch the [Scan to HDD] tab. 6-10 BASE SCREEN OF DOCUMENT FILING MODE 6-11 SAVING A FILE WITH "Quick File" SAVING FILES WITH DOCUMENT FILING Place the original face up in the document feeder tray, or face down on the document glass. Touch the [Quick File] key. 6-12 Select copy settings and then press the [COLOUR START] key or the [BLACK & 6-13 SAVING A FILE WITH "File" Touch the [File] key. Select the "File" settings. (1) Select file information settings. 6-14 Select copy settings and then press the [COLOUR START] key or the [BLACK & 6-15 FILE INFORMATION (A) (2) Specifying a user name Touch the [User Name] key. Touch the desired user name in the list of user names that is displayed. 6-16 Assigning a file name Specifying the folder A file name can be assigned to the file. Touch the [File Name] key. 6-17 Storing a file as a confidential file As each digit is entered, "-" changes to " ". Enable the confidential property. (1) Select the [Confidential] checkbox so that a checkmark appears. SAVING A DOCUMENT FILE ONLY (Scan to HDD) "Scan to HDD" SCREEN 6-19 [Original] key Exposure (1)(A)(2) The settings are stored and you return to the Scan to HDD screen. 6-20 [Colour Mode] key 6-21 Special modes screen for Scan to HDD (6)(5)(4) (7) (2)(1) (3) 6-22 PERFORMING "Scan to HDD" (3)(1)(2)(4) Switch to document filing mode and select Scan to HDD settings. (2) Touch the [Scan to HDD] tab. (4) Touch the [File Information] key. USING STORED FILES Change the mode. Switch to document filing mode. 6-10) 6-24 6-25 FOLDER AND FILE SELECTION SCREENS FOLDER SELECTION SCREEN (2)(1) (3) (2)(1) (3) (5) 6-26 FILE SELECTION SCREEN ( (2) (3) (4) 1) (3) (4)(1) 6-27 6-28 SELECTING A FILE This section explains how to select a file to be used. Select the folder that contains the file you wish to use. (2) Touch the key of the folder that contains the desired file. Touch the key of the desired file. JOB SETTINGS SCREEN (2)(1) (4) (6)(5)(3) (7) (9)(8) 6-30 PRINTING A STORED FILE Touch the [Print] key. Touch the [Print and Delete the Data] key or the [Print and Save the Data] key. 6-31 PRINT SETTINGS SCREEN 6-32 MULTI-FILE PRINTING Multiple files in a folder can be selected for printing. Touch the [Multi-File Print] key. Select the keys of the files that you wish to print. Touch the [OK] key 6-33 Printing a selected file. 6-34 Batch printing Touch the [Batch Print] key. Touch the [User Name] key. Select the user name. 6-35 If a password has been established, touch the [Password] key. To set the number of copies, touch the [Change PRT.No.] key. Touch the [Print and Delete the Data] key or the [Print and Save the Data] key. (1) (3)(2) SENDING A STORED FILE Touch the [Send] key. Select transmission settings. 6-37 SEND SETTINGS SCREEN (8) (9) 6-38 PROPERTIES OF STORED FILES FILE PROPERTIES CHANGING THE PROPERTY Touch the [Property Change] key. Select the property. 6-39 6-40 MOVING A STORED FILE Use this procedure to change the location of a file (move a file to a different folder). Touch the [Move] key. Touch the [Move to:] key. Select the destination folder. 6-41 Touch the [Move] key. 6-42 DELETING A STORED FILE Touch the [Delete] key. Check the file and then touch the [Yes] 6-43 CHECKING AN IMAGE OF A STORED FILE The maximum size (height) of images that can be checked on the touch panel is 487 mm (19-3/16"). Check the image of the file. For information on each of the items, see "IMAGE CHECK SCREEN" (page 6-44). 6-44 (3) (5)(1) (2) (4) (6) 6-45 RETRIEVING AND USING A FILE FROM THE Touch the job status selector key so that [Complete] is highlighted. Select the desired file in the completed jobs. (1) Touch the key of the desired file. (2) Touch the [Call] key. The job settings screen appears. Select and perform the desired operation. SEARCHING FOR A STORED FILE [Search results] Open the file search screen. (2) Touch the [Search] key. Touch the [User Name] key or the [File or Folder Name] key. 6-47 (C) Using the user name to search Using the file name or folder name to search 6-48 Touch the [Start Search] key. 6-49 Searching within a folder Open the folder that you wish to search. (2) Touch the key of the folder that you wish to search. Touch the [Search] key. 6-50 (C) Using the user name to search Using the file name or folder name to search 6-51 Start searching. (1) Touch the [Search within Current Folder] checkbox so that it is selected . (2) Touch the [Start Search] key. 7-1 CHAPTER 7 SYSTEM SETTINGS 7-2 SYSTEM SETTINGS FOR FAX 7-3 System Settings SYSTEM SETTINGS System Settings (General) System Settings (Administrator) *Login Required 7-4 Common Operation Methods (3) (8) Example: Address book screen (4) (5) 7-5 SYSTEM SETTINGS (GENERAL) 7-6 System Settings (General) List List Print (User) Total Count Default Settings 7-7 Paper Tray Settings Address Control Fax Data Receive/Forward 7-8 Printer Condition Settings 7-9 7-10 Total Count This function shows the page count in each mode. Touch the [Total Count] key. Job Count This displays or prints out the counts of all jobs. Device Count Default Settings Clock Adjust Daylight Saving Time Setting 7-12 Date Format List Print (User) Item Settings List name Description 7-13 Paper Tray Settings Tray Settings Settings of each tray 7-14 Tray Settings Select Similar Sizes for Auto Detection Paper Tray Paper Type Size 7-15 Paper Type Registration Auto Tray Switching Custom Size Registration (Bypass) 7-16 Address Control Address Book Storing addresses Editing and deleting addresses 7-17 7-18 Custom Index 7-19 Program Storing a program Editing and deleting programs 7-20 Fax Data Receive/Forward I-Fax Settings Reception Start Manual Reception Key in Initial Screen Forward Received Data Printer Condition Settings Printer Default Settings Item Selections 7-22 PCL Settings 7-23 PostScript Setting Item Description Selections 7-24 Document Filing Control Creating a custom folder Editing/deleting a custom folder 7-25 USB-Device Check User Control Amend User Information The information of the currently logged in user can be edited. 7-26 SYSTEM SETTINGS (ADMINISTRATOR) Touch the [Admin Password] key. Log in. (1) Touch the [Password] text box and enter the administrator password. This completes the administrator login procedure. The system settings (administrator) can be used. When User Authentication is Enabled When "User Authentication Setting" (page 7-45) is enabled, follow the procedure below to log in. When user authentication is by login name and password (and e-mail address) Touch the [Admin Login] key. Log in. 7-28 Login by user number Touch the [Admin Login] key. 7-29 System Settings (Administrator) List User Control 7-30 Energy save Operation Settings 7-31 7-32 Device Control 7-33 Copy Function Settings 7-34 Network Settings Printer Settings 7-35 Image Send Settings 7-36 7-37 7-38 7-39 Document Filing Settings 7-40 7-41 List Print (Administrator) Security Settings 7-42 Enable/Disable Settings 7-43 Change Administrator Password 7-44 Product Key Data Backup Storing/Calling of System Settings Sharp OSA Settings User Control User Authentication Setting User Authentication Authentication Method Setting Device Account Mode Setting 7-46 7-47 User List Storing a user Editing/deleting a user Factory-stored users 7-48 7-49 Page Limit Group List Storing a page limit group Editing a page limit group 7-50 Authority Group List Storing an authority group Editing an authority group 7-51 List of settings and factory default settings of template groups 7-52 7-53 Favourite Operation Group List Settings This is used to store favourite operation groups and home screens. Favourite Operation Group Registration 7-54 Home Screen List Settings 7-55 User Count Showing user count 7-56 Resetting user counts 7-57 Energy Save Toner Save Mode Auto Power Shut-Off Auto Power Shut-Off Timer Preheat Mode Setting Operation Settings Keys Touch Sound Auto Clear Setting Message Time Setting Display Language Setting MFP Display Pattern Setting Customize Key Setting Home Screen Settings 7-60 Preview Setting Remote Operation Settings 7-61 Device Control Original Feeding Mode Saddle Stitch Position Adjust Auto Paper Selection Setting Tandem Connection Setting 7-62 Optimization of a Hard Disk Clear All Job Log Data 7-63 Original Size Detector Setting Selections Detectable original sizes Document glass Document feeder tray (automatic document feeder) 7-64 Disabling of Devices Disabling of Document Feeder Disabling of Duplex Disabling of Large Capacity Cassette Disabling of Optional Paper Drawer Copy Function Settings Initial Status Settings 7-66 Copy Exposure Adjustment Rotation Copy Setting Add or Change Extra Preset Ratios Setting a Maximum Number of Copies 7-67 Disabling Deletion of Job Programs Disabling of Bypass-Tray in Duplex Copy Disabling of Auto Paper Selection Auto Selection Setting of Tray that is Supplied the Paper Colour Adjustments Initial Colour Balance Setting Auto Colour Calibration 7-69 Network Settings IPv4 Settings IPv6 Settings Enable TCP/IP Enable NetWare Printer Settings Default Settings Prohibit Notice Page Printing Prohibit Test Page Printing A4/Letter Size Auto Change Interface Settings Hexadecimal Dump Mode I/O Timeout Enable USB Port USB Port Emulation Switching Auto Colour Calibration 7-73 Image Send Settings Operation Settings Default Display Settings Address Book Default Selection Initial Resolution Setting 7-74 7-75 7-76 Own Name and Destination Set Sender Data Registration Registration of Own Name Select 7-77 Scan Settings Default Sender Set Default Colour Mode Settings Initial File Format Setting Compression Mode at Broadcasting 7-78 Maximum Size of E-mail Attachments (E-mail) Maximum Size of Data Attachments (FTP/Desktop/Network Folder) Bcc Setting Disable Scan Function I-Fax Settings I-Fax Default Settings Auto Wake Up Print Compression Setting Speaker Volume Setting 7-80 Activity Report Print Select Setting Body Text Print Select Setting Pre-Setting Mail Signature I-Fax Reception Report On/Off 7-81 Rotation Sending Setting Printing Page Number at Receiver Recall in Case of Line Busy Recall in Case of Communication Error 7-82 Letter Size RX Reduce Print Receiving Date & Time Print A3 RX Reduce POP3 Communication Timeout Setting Document Filing Settings Default Mode Settings Sort Method Setting Administrator Authority Setting Delete All Quick Files 7-84 7-85 Document Output Options Automatic Deletion of File Settings 7-86 List Print (Administrator) Administrator Settings List Image Sending Activity Report Data Receive/Forward List Web Settings List Security Settings SSL Settings IPsec Settings IEEE802.1X Setting 7-88 Enable/Disable Settings Printer Condition Settings User Control Operation Settings Device Control 7-89 Copy Function Settings Printer Settings Image Send Settings Other Disabling 7-90 Settings to Disable Transmission Document Filing Settings 7-91 Change Administrator Password Product Key 7-92 Data Backup Storage Backup Device Cloning 7-93 Storing/Calling of System Settings Restore Factory Defaults Store Current Configuration Restore Configuration 7-94 Sharp OSA Settings External Account Setting USB Driver Settings Animation Play Speed Setting 7-95 SYSTEM SETTINGS FOR FAX 7-96 Address Control Address Book Storing addresses Editing and deleting addresses 7-97 7-98 F-Code Memory Box Storing a memory box Editing and deleting a memory box 7-99 7-100 Fax Data Receive/Forward This section explains settings for reception and forwarding. Fax Settings The following items appear when the "Fax Settings" are configured. 7-101 System Settings for Fax (Administrator) List Image Send Settings 7-102 7-103 Image Send Settings Fax Default Settings Fax Settings Dial Mode Setting Auto Wake Up Print 7-104 Original Print on Transaction Report Transaction Report Print Select Activity Report Print Select Setting ECM 7-105 7-106 Recall in Case of Line Busy Recall in Case of Communication Error 7-107 Number of Calls in Auto Reception Switching from Manual to Automatic Reception Duplex Reception Setting Auto Receive Reduce Setting 7-108 Letter Size RX Reduce Print Receiving Date & Time Print A3 RX Reduce Fax Output Settings 7-109 Fax Polling Security 8-1 REMOVING MISFEEDS REMOVING STAPLE JAMS CHAPTER 8 TROUBLESHOOTING 8-2 REMOVING MISFEEDS REMOVING MISFEEDS 8-3 PAPER MISFEED ILLUSTRATIONS (1) Original misfeed (2) Paper misfeed in the output area 8-4 8-5 8-6 (12) Paper misfeed in the paper pass unit (13) Paper misfeed in the large capacity tray (14) Paper misfeed in the saddle stitch finisher (bottom) FINISHER REMOVING STAPLE JAMS Page SADDLE STITCH FINISHER Page Page Page PROBLEMS RELATED TO COPYING OPERATION 8-13 COPYING 8-14 8-15 PROBLEMS RELATED TO COPY RESULTS PROBLEMS RELATED TO PRINTING OPERATION 8-16 PRINTING 8-17 8-18 PROBLEMS RELATED TO PRINT RESULTS 8-19 8-20 8-21 8-22 FACSIMILE 8-23 PROBLEMS RELATED TO TRANSMISSION 8-24 PROBLEMS RELATED TO RECEPTION 8-25 8-26 PROBLEMS RELATED TO TELEPHONE PROBLEMS RELATED TO AUDIBLE SIGNALS 8-27 PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS 8-28 PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION SCANNING / INTERNET FAX 8-29 8-30 8-31 PROBLEMS RELATED TO SCAN RESULTS 8-32 8-33 PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS PROBLEMS RELATED TO FILING 8-34 DOCUMENT FILING PROBLEMS RELATED TO FILE MANAGEMENT 8-35 8-36 GENERAL PROBLEMS 8-37 PROBLEMS RELATED TO MACHINE OPERATION 8-38 8-39 PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT PROBLEMS RELATED TO QUALITY / PRINT RESULTS 8-40 8-41 PROBLEMS RELATED TO PERIPHERAL DEVICES 8-42 8-43 OTHER PROBLEMS 8-44