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WorkCentre 4118

Quick Reference

OVERVIEW

 

 

WORKCENTRE 4118X (4-IN-1) CONTROL PANEL

 

Display

Status keys

Numeric Keypad

 

Copy/Fax keys

Navigation keys

Fax Function keys

Clear / Clear All

 

 

 

 

 

 

 

 

 

 

 

 

Feature

 

 

 

Stop

 

 

keys

Start

Menu/Exit

 

Enter

 

 

 

 

Paper Supply

COPY

Basic Copying

1.Ensure Ready to Copy displays, if necessary press Copy to change to Copy Mode.

2.Load originals using the Document Glass or Document Feeder (optional).

3.Select the Basic Copy features required using the Control Panel.

4.Select the required setting for each chosen feature using the navigation

keys and press Enter.

5.Enter the quantity and press Start

.

Selecting Paper

1. Press Paper Supply until the tray

Advanced Copy Features

1.Ensure Ready to Copy displays, if necessary press Copy to change to Copy Mode.

2.Load originals using the Document Glass or Document Feeder (optional).

3.Press Menu/Exit and select Copy Features using the navigation keys , then press Enter.

ID Card Copy

Book Copy

 

Covers

 

 

 

¾ Select ID Card Copy and press

¾ Select Book Copy and press Enter. ¾

Select Covers and press Enter.

Enter.

¾ Select Left Page, Right Page, or

¾

Select Front, Back or Front & Back

Press Start S.1 displays.

Both Pages depending on the

 

depending on the cover required.

¾ Place Side 1 of the identity card

pages being scanned.

¾

Press Enter.

face-down on the Document Glass

¾ Press Enter.

¾

Select Blank or Printed and press

and press Start.

 

 

Enter.

Press Start S.2 displays.

 

¾

Select the Paper Tray containing

¾ Repeat for Side 2 of the identity

 

 

 

the covers stock and press Enter.

card.

 

 

 

 

 

 

 

Transparency Separators

Create Booklet

 

N Up

Part No. 032N00474

Status Map

Used to identify the status of the paper trays and if an error has occurred.

¾Green light - indicates selected tray

¾Multiple lights - switches to a different tray if the current tray runs out

¾Flashing light - tray is empty

¾Red light - an error has occurred

Paper Jam

Bypass

Tray 1

Tray 2

Document Feeder

 

Document

(Optional on 4118P)

 

 

Input Tray

 

 

 

 

Control Panel

Output Tray

Paper Tray 1

 

 

 

 

 

Bypass

 

 

 

Paper Tray 2

 

 

 

 

Tray

 

 

 

 

(Optional)

 

 

required is lit on the Status Map.

2. If Bypass Tray is selected the

Paper Type option displays. Use

the navigation keys

 

to select

 

 

 

and

the Paper Type being used

press Enter.

 

 

 

¾ Select Transparencies and press

¾

Select Create Booklet and press

¾ Select N Up and press Enter.

 

Enter.

 

Enter.

¾ Select 2 Up to print images from 2

 

¾ Select Bypass and press Enter.

¾

Select On and press Enter.

originals onto 1 page, or 4 Up to

 

¾ Select Off, Printed or Blank for the

 

The images will be arranged

print images from 4 originals onto 1

 

Separator Sheets and press Enter.

 

automatically to produce a booklet

page.

 

¾ Select a Paper Tray for the

 

when folded.

¾ Press Enter.

 

separators and press Enter.

 

 

 

 

 

 

 

 

 

 

4. Enter the quantity and press Start

 

.

 

 

 

 

 

 

 

GENERAL SETUP

Setting the Paper Size

1.Press Machine Status, select Machine Setup

using the navigation keys and press Enter.

2.Select Tray 1 Size and press Enter.

3.Select the size of paper loaded in Tray 1 and press Enter.

4.Repeat for Tray 2 (if available) and the Bypass Tray.

Setting Power Save Mode

1.Press Machine Status, select Machine Setup

using the navigation keys and press Enter.

2.Select Power Save and press Enter.

3.Select On and press Enter. Select the period of time the machine waits before entering Power Save mode, either 15, 30, 60 or 120 minutes. Press Enter.

Printing Reports

Various Reports are available, such as Fax Phone Book, System Data, and Billing Counters.

1.Press Machine Status, select Reports using the

navigation keys and press Enter.

2.Select the report required and press Enter.

3.To print all the reports, select Print All Reports and press Enter.

Help List

The Help List contains information about the features and settings available on the machine.

1.Press Menu/Exit.

2.Select Help List using the navigation keys and press Enter.

FAX SETUP WORKCENTRE 4118X (4-IN-1) ONLY

 

 

Creating a Mailbox

 

Speed Dial Setup

 

 

 

 

 

 

1.

Press Machine Status.

1.

Press Machine Status, select Fax Setup using

2.

Select System Admin Tools using the navigation

 

the navigation keys

 

and press Enter.

 

 

 

keys

 

and press Enter. If required, enter the

2.

Select Speed Dials and press Enter.

 

 

 

passcode and press Enter.

3.

Select New and press Enter. Enter a Speed Dial

3.

Select Mailbox Setup and press Enter.

 

number between 1 and 200 using the numeric

4.

Select Create and press Enter.

 

keypad, then press Enter.

 

5.

Select Set_Conf_MBX (confidential) or

4.

Enter the fax number to store and press Enter.

 

Set_Bull_MBX (bulletin) and press Enter.

5.

Assign a name if required and press Enter.

6.

Enter the Mailbox Number using the numeric

Repeat for each Speed Dial required.

 

keypad and press Enter.

 

 

 

 

7.To passcode protect the mailbox, select Security Yes and press Enter.

8.

Enter the passcode required using the numeric

 

 

Group Dial Setup

 

keypad and press Enter.

 

 

 

 

 

 

 

 

1.

Press Machine Status, select Fax Setup using

9.

Enter the Mailbox ID using the numeric keypad

 

 

the navigation keys

 

and press Enter.

 

 

 

 

and press Enter.

 

 

 

 

 

 

2.

Select Group Dials and press Enter.

10. To setup another mailbox, select Another Yes and

 

press Enter.

 

3.

Select New and press Enter. Enter a Group

 

 

 

 

 

 

number between 1 and 200 using the numeric

 

 

 

 

4.

keypad, then press Enter.

 

 

 

 

 

Enter a Speed Dial number to add to the Group

 

 

 

 

 

 

and press Enter twice.

 

 

Confirmation Page

5.

 

 

Continue entering Speed Dial numbers to the

 

 

 

 

1.

Press Machine Status, select Fax Setup using

 

 

group, then press Menu/Exit.

 

the navigation keys

 

and press Enter.

6.

To assign a name to the Group, enter the required

 

 

2.

Select MSG Confirm and press Enter.

 

 

name. If a name is not required press Enter.

3.Select On to print a confirmation page after each transmission, or On-Errto print a confirmation page only if an error occurs.

4.Press Enter.

FAX WORKCENTRE 4118X (4-IN-1) ONLY

Sending a Fax

1.Load an original using the Document Glass or Document Feeder (optional).

2.Press Fax to activate fax mode.

3.Select the Basic Fax features required using the Control Panel.

4.Enter the destination fax number:

Keypad Dial

¾Enter the fax number using the numeric keypad.

Speed Dial

¾Press Speed Dial and enter the Speed Dial number (1 - 200).

Group Dial

¾Press Speed Dial and enter the Group Dial number (1 - 200).

Manual Dial

¾Press Manual Dial. The dial tone is audible.

¾Dial the fax number using the numeric keypad.

5.Press Start to send the fax.

Using Redial

1.Load originals and press Fax to activate fax mode.

2.Press Pause/Redial. The last number is dialed.

3.To access the last 10 dialed numbers, press Pause/Redial for 2 seconds. Use the navigation keys to select the number required and press Enter.

4.Press Start to dial the number.

Advanced Fax Features

Using Toll Save, Memory Fax, Delay Fax, Priority Fax, Polling and Batch TX

1.Load originals using the Document Glass or Document Feeder (optional).

2.Press Fax to activate fax mode.

3.Press Menu/Exit, select Fax Features using the

navigation keys and press Enter.

4.Select either Toll Save, Memory Fax, Delay Fax, Priority Fax, Polling or Batch TX and press Enter.

5.Select the options required for the chosen feature and press Enter.

6.If not entered as part of the feature options, enter the destination fax number using the numeric keypad and press Start to send the fax.

Secure Receive

If Secure Receive is enabled, a passcode is required to print all received faxes.

Enabling

1.Press Machine Status, select Fax Setup using the

navigation keys and press Enter.

2.Select Secure Receive and press Enter.

3.Select On and press Enter. Enter the passcode required using the numeric keypad and press Enter. Confirm the passcode and press Enter.

Using

1.Press Menu/Exit, select Fax Features and press Enter.

2.Select Secure Receive and press Enter.

3.Select Print and press Enter.

4.Enter the passcode and press Enter.

Mailbox

Sending to a Mailbox

1.Press Menu/Exit, select Mail Box using the

navigation keys and press Enter.

2.Select Send and press Enter.

3.Enter the Box Number for the remote mailbox and press Enter. If required, enter the Passcode and press Enter.

4.Enter the remote fax number and press Enter. The display shows the current time.

5.Enter a Start Time and press Enter. The originals are sent to the mailbox at the specified time.

Printing or Deleting Documents

1.Press Menu/Exit and select Mail Box using the

navigation keys , then press Enter.

2.Select Delete or Print and press Enter.

3.Enter the Box Number for the mailbox and press Enter. If required, enter the Passcode and press Enter.

The contents of the mailbox are deleted or printed and deleted.

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Xerox 4118 manual Basic Copying, Advanced Copy Features, Sending a Fax, Advanced Fax Features, Mailbox
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4118 specifications

The Xerox 4118 is a versatile and robust black-and-white copier and multifunction printer designed for small to medium-sized businesses looking to enhance productivity and streamline their document management processes. This machine is part of the Xerox workgroup series and is known for its reliability and efficiency in high-volume printing tasks.

One of the standout features of the Xerox 4118 is its printing speed, with an impressive output of up to 18 pages per minute. This rapid pace allows users to address high-volume printing needs without significant downtime, making it a suitable choice for busy office environments. Additionally, the first print out time is remarkably swift, ensuring that users spend less time waiting and more time focusing on their core tasks.

The Xerox 4118 employs advanced solid ink technology, which not only produces sharp, crisp text and images but also minimizes waste and environmental impact. This technology allows for easy, mess-free replacements and helps reduce the total cost of ownership through enhanced efficiency.

In terms of paper handling, the Xerox 4118 offers a standard paper capacity of up to 250 sheets, which can be expanded further with optional additional trays. The device supports various media types and sizes, making it adaptable for different printing requirements, whether it’s for standard letter-sized documents or envelopes.

The user interface of the Xerox 4118 is designed for simplicity and ease of use, equipped with a clear digital display that allows for intuitive navigation through its features. The multifunction capabilities of scanning, copying, and faxing further add to the device’s utility, allowing users to easily complete various document-related tasks from a single machine.

Security is a prominent consideration in the design of the Xerox 4118. It comes with built-in features that help in safeguarding sensitive documents, including secure printing options and the ability to configure user authentication methods, enhancing data protection in the workplace.

Overall, the Xerox 4118 stands out as a reliable and multifunctional printer that meets the demands of modern business environments. With its combination of speed, quality, and security features, it remains a compelling option for organizations seeking to improve their workflow and document management capabilities.
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