Xerox 6400 manual Contents

Page 3

Contents

1 Safety

Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Laser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Telephone Line Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Operational Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Product Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Operational Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Printer Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Maintenance Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Product Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

2 Features

Parts of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Front-Right Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Rear-Left View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Internal Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Printer Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Standard Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Available Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Product Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Control Panel Layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Information Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Administrator Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Xerox Support Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

3 Network Basics

Choosing a Connection Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Operating System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Connecting to a Printer on a Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Connecting with USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Assigning the Printer an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Accessing Quick Setup Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 IP Address Setup Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

WorkCentre 6400 Multifunction Printer

3

User Guide

 

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Contents User Guide Page Contents Printing Copying Scanning Maintenance Product Specifications Recycling and Disposal WorkCentre 6400 Multifunction Printer User Guide Safety1 Electrical Safety Laser SafetyPower Cord Telephone Line Cord Printer Supplies Operational SafetyProduct Location Operational GuidelinesMaintenance Safety Description Product SymbolsFeatures2 Front-Right Views Parts of the PrinterInternal Components Rear-Left ViewPrinter Configurations Standard FeaturesAvailable Configurations Product Options Control Panel Layout Control PanelMiddle of the Control Panel Left Side of the Control PanelClear All Right Side of the Control PanelConfiguration Report Information PagesMenu Map Administrator Access Information Source More InformationXerox Support Centre Network Basics Operating System Requirements Connecting to a Printer on a NetworkConnecting with USB Choosing a Connection MethodAssigning the Printer an IP Address Accessing Quick Setup HomeIP Address Setup Wizard Select Device SettingsSelect Close to exit Quick Setup Home Choosing a Printer Driver Installing the Printer DriversInstalling the Driver for Windows 2000 or Newer Installing the Drivers Network ConnectionPreliminary Steps Click Start Settings Printer and Faxes Installing the Drivers USB ConnectionInstalling the Driver UNIX/Linux Installing the Driver for Macintosh OS X 10.3 and NewerLinux Linux PPC CentreWare Internet Services Printing4 Printing Overview Printing the Paper Tips Information Supported MediaRecommended Media General Media Loading GuidelinesPaper Storage Guidelines Media That Can Damage Your PrinterLoading Paper in Tray Loading MediaAdjust the paper guides 6400-022 Loading Envelopes Close the right side door 6400-020 Loading Paper in Tray 2, 3, or Tray 3 or Tray6400-039 6400-040 Push the tray completely into the printer Printing on Special Media Printing on TransparenciesGuidelines Printing on Labels Printing on EnvelopesPrinting on Custom Size Paper Printing on Glossy PaperSelecting Printing Options Tab Printing Options Printing Options for WindowsSetting Default Printing Options for Windows Selecting Printing Options for an Individual Job in WindowsSaving a Set of Commonly Used Printing Options in Windows Selecting Options for an Individual Job for Macintosh Printing Options for MacintoshPrinting on Both Sides of the Paper Sided Printing GuidelinesPrinting a 2-Sided Document Windows and Macintosh Layout OptionsSelecting Paper Type to Use WindowsMacintosh Select the number of Pages per Sheet and Layout Direction Printing Multiple Pages to a Single Sheet N-UpSelect Enable for Booklet Printing Printing BookletsWindows Select the Layout/Watermark tab Selecting Color Correction Using Color CorrectionsMaking Color Adjustments Select Color Adjustments Click the Color Adjustments buttonAdvanced Color Options Press Match Select Image Options, and select Color Configuration Adjusting the Automatic Color CorrectionSelect Black and White Printing in Black and WhiteClick Add Inserts… Printing Insert PagesCover Print Option Pages Printed on Cover Printing Cover PagesTo print a cover Printing Exception Pages Specifying Exception Page Characteristics WindowsClick Add Exceptions… Specifying Exception Page Characteristics MacintoshScaling Select Page SetupSelecting, Creating, and Editing Watermarks Printing WatermarksMacintosh Select Yes for Mirrored Output under Image Options Macintosh Printing Mirror ImagesCreating and Saving Custom Sizes Job Completion Notification Printing Special Job Types Printing and Deleting Secure Print JobsPrinting a Sample Set Printing or Deleting the Job at the Printer Delayed PrintingSaving a Print Job to the Printer Sending a Print Job to a Fax MachinePrinting WorkCentre 6400 Multifunction Printer User Guide Copying5 Basic Copying Select Single Color on the Output Color window Adjusting Copy OptionsBasic Settings Selecting Color or Black and White CopiesSelecting the Tray to Use for Copies Reducing or Enlarging the ImageCollating Copies Specifying 2-Sided Originals or CopiesSpecifying the Original Type Image Quality AdjustmentsAdjusting the Darkness, Sharpness, and Saturation Stapling CopiesPress the Image Enhancement button Adjusting the ContrastSelecting Color Presets Automatically Suppressing Background VariationsSpecifying the Original Size Layout AdjustmentsAdjusting the Color Balance Specifying the Orientation of the OriginalBook Copying Erasing the Edges of Copies Shifting the ImageOutput Format Adjustments Inverting ImagesCreating Booklets Including Covers Adding Inserts Controlling PaginationSpecifying Exception Pages Adding Annotations Inserting Transparency Separators Printing Multiple Images on a Sheet of PaperPress the Transparency Separators button Advanced Copying Repeating Images on a Sheet of PaperSelect Specify Rows & Columns Printing a Sample Copy Building a JobPress the Retrieve Saved Settings button Saving the Current Copy SettingsRetrieving Saved Copy Settings Press the Save Current Settings buttonChanging the Reading Order Specifying Default Copy SettingsSelect Feature Defaults Managing Copy FunctionsSelect either Left to Right or Right to Left Creating Copy Feature PresetsSelect Edge Erase Presets Select Reduce/Enlarge PresetsWorkCentre 6400 Multifunction Printer User Guide Faxing6 Fax Overview Enabling and Configuring Fax ServicesChanging the Default Fax Settings Select Embedded Fax Settings from the Features listSending a Fax Selecting Fax Options on page 113 Managing Fax Functions on Server Fax Configuring the Printer to Send a Server FaxConfiguring a Fax Repository Select Fax Repository SetupSending a Server Fax Select New Recipient Sending an Internet FaxConfiguring the Printer to Receive a Fax Configuring the Printer to Receive an Internet FaxReceiving Faxes Selecting Fax Options Setting 2-Sided FaxingSetting the Fax Resolution Adjusting Image QualityBook Faxing Adjusting LayoutAdjusting the Original Size Reducing or SplittingSelecting the Starting Rate Setting Fax OptionsDelay Sending a Fax Selecting a Confirmation ReportSelecting Send Header Text Faxing to a MailboxSelect Send Header Text Build Job Local PollingRemote Polling Select Confirmation Reports Managing Fax FunctionsPrinting a Confirmation Report Enabling or Disabling Secure FaxesSelect Scan Jobs and Fax Sent Jobs Printing or Clearing Secure FaxesEnabling or Disabling Junk Fax Prevention Select Hold Secure Print JobInserting Pauses in Fax Numbers Printing a Fax ReportSelect Fax Protocol Report Printing the Fax Protocol ReportEditing or Clearing Speed Dial Entries Adding Speed Dial EntriesAdding an Individual Adding a GroupScanning7 Scanning Overview Using CentreWare Internet Services Printing a Configuration ReportAccessing CentreWare is Using the Document Glass Using the Document FeederLoading Original Documents Scan to Mailbox Scanning to the Public FolderCreating a Mailbox Scan to Mailbox section, click Create Folder Scanning to a MailboxDownloading Images From the Public Folder Downloading Images to Your Computer Using CentreWare isSelect the Default Public Folder Downloading Images From Your Private FolderDeleting Image Files From the Public Folder Deleting Images from your Private Folder Select Workflow Scanning Using the Xerox Scan UtilityScanning Using the Xerox Scan Utility Creating Scan TemplatesCreating a Template to Scan Images Directly to a Folder Creating a Template with an Image View SettingScanning Unsupported file types Deleting Scan TemplatesTemplate File Formats and Names Creating Unique Image File NamesCreating or Editing Email Profiles Managing Xerox Scan Utility Folder and Email ProfilesCreating or Editing Folder Profiles Deleting Email ProfilesScan to Email Tab Using the Scan to Email and Copy to Folder ToolsUsing an Email Profile for Scanned Image Attachments Deleting Folder Profiles139 Copy to Folder Tab Click the Delete Scanned Image button Deleting Image Files Using the Xerox Scan UtilityImporting Scanned Files into an Application Importing Scanned Images into a Windows Application TwainSelect From Scanner or Camera Using the WIA Image Manager in a Windows Application Scanning Scan to File Scan to E-mail Setting E-mail Options Scan to Home Advanced Scanning Options Setting Scan OptionsAdvanced Settings Output Color Sided Scanning Original Type Scan PresetsLayout Adjustments Filing Options Job AssemblyScanning WorkCentre 6400 Multifunction Printer User Guide Maintenance8 General Precautions Maintenance and CleaningResetting Routine Maintenance Item Life Counters Locating the Serial NumberUsage Counters Cleaning the Document Glass and Document Cover Cleaning the PrinterCleaning the Exterior Cleaning the Media Feed Roller Tray Cleaning the Media Feed Roller Trays 2, 3 Cleaning the Document Feeder Rollers and Pad Cleaning the Duplex Feed Rollers Cleaning the Media Transfer Rollers for Tray 3 and Tray Close the right side cover of Tray 3 or Tray Cleaning the Laser Lenses Close the front door Customer Replaceable Parts Routine Maintenance ItemsOrdering Supplies ConsumablesRecycling Supplies When to Order SuppliesInstalling Staples Pull out and remove the stapling unit Replace the stapling unit Calibrating the Scanner 6400-174 Moving the Printer Maintenance WorkCentre 6400 Multifunction Printer User Guide Troubleshooting9 Control Panel Messages Select Current Faults, or Fault HistoryPrinter Does not Turn On General TroubleshootingPrinting Takes Too Long Product Resets or Turns Off FrequentlyDate and Time Are Incorrect Duplex ProblemsScanner Error Product Is Making Unusual NoisesRight Side Door Will Not Close Paper Feed Problems Clearing Paper Jams or MisfeedsClearing Paper Jams or Misfeeds from Tray Carefully pull out the jammed media Open Tray 1 and reload the media Pull the lever, and then open the right side door Clearing Paper Jams or Misfeeds in Tray 3 or Clearing Paper Jams in the Duplex Unit Clearing Paper Jams in the Fuser Push the green levers up, and open the fuser cover 189 Clearing Paper Jams in the Document Feeder Clearing Paper Jams Behind the Right Side Door Clearing a Paper Jam Behind the Control Panel Jam in Finisher Transport Area or Sub Tray Clearing Paper Jams in the FinisherJams at Finisher Main Tray Clearing Jammed Staples Slide the stapling assembly back into the printer Minimizing Paper Jams Make sure toAvoid the following Understanding the Media Path Troubleshooting Paper Feed ProblemsDocument Feeder Jams Printer Pulls Multiple Sheets TogetherPaper Jam Message Stays On Duplex Unit JamsMedia Misfeeds Print-Quality Problems Using Built-in Troubleshooting ToolsPrinting the Troubleshooting Print Quality Calibrating the Paper Type Setting Color CalibrationAdjusting the Print Margins Adjusting for High Altitude LocationsNothing Prints or Black Spots Print on Troubleshooting Print-Quality ProblemsImage Prints Too Light Entire Page Prints Black or ColorImage Prints Too Dark Print Density is Uneven Image is Blurred or StainedPrint is Irregular or Mottled Ink Rubs Off After Printing Laser lens is dirty Toner Smudges and Residual Images PrintToner Smudges Appear on the Back Image Prints with Defects White or Black Areas Print in Regular PatternColors Look Wrong Lateral Lines or Bands Print on ImageColors Reproduce Poorly Colors Do Not Register ProperlySymptom Solutions Copy and Scan ProblemsFax Problems Symptom Cause Solution Problems Sending FaxesProblems Receiving Faxes Printing the Protocol Report Control Panel Messages Maintenance AssistantSelect Send Diagnostic Information Getting HelpHelpful Weblinks Online Support AssistantProduct Specifications Optional Finisher Physical SpecificationsBase Unit Optional Trays 3Environmental Specifications TemperatureRelative Humidity Electrical Specifications Copy Speed Performance SpecificationsResolution Print SpeedInterfaces Controller SpecificationsProcessor MemoryRegulatory Information Basic Regulations United States FCC RegulationsCanada Regulations Ozone Release European UnionUnited States Copy RegulationsCanada Other Countries Fax Regulations Fax Send Header RequirementsData Coupler Information Service Order Code SOC = 9.0Y South Africa EuropeNew Zealand Telecom Warning Notice Material Safety Data Sheets Page Recycling and Disposal Guidelines and Information All Countries European UnionDomestic/Household Environment For Business Users in the European Union Professional/Business EnvironmentRemoval North America Other CountriesIndex Installing printer drivers Windows 2000 or newer Network Choosing a network connection, 30 IP addresses Special media, 53 printing Xerox Support Centre Index WorkCentre 6400 Multifunction Printer User Guide
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6400 specifications

The Xerox 6400, a notable entry in the multifunction printer category, emerged during the 1990s, when technology was rapidly evolving. Known for its robust functionality and exceptional output quality, the Xerox 6400 became a reliable choice for businesses that needed efficient document production.

One of the standout features of the Xerox 6400 is its versatile printing capabilities. It offered both color and black-and-white printing, allowing organizations to create a variety of documents, from standard reports to impressive marketing materials. With a maximum print resolution of 600 x 600 dpi, it delivered crisp text and vibrant images, ensuring that printed materials were of professional quality.

The Xerox 6400 utilized laser printing technology, which provided advantages such as faster print speeds compared to inkjet counterparts. The printer achieved print speeds of up to 8 pages per minute for color and 16 pages per minute for black-and-white, catering to the needs of busy office environments. Additionally, with its high-capacity toner cartridges, users experienced less frequent toner replacements, enhancing productivity.

Another significant characteristic of the 6400 was its user-friendly interface. The printer featured a simple control panel, making it easy for users to navigate settings and perform tasks. It also supported various connectivity options, including parallel and optional Ethernet interfaces, enabling seamless integration into existing network setups.

The Xerox 6400 also prioritized paper handling, accommodating various media types and sizes. Its standard paper tray held up to 250 sheets, while an optional second tray could expand capacity even further. This flexibility made it suitable for various printing tasks, from general office documents to specialty media.

In terms of durability and reliability, the Xerox 6400 was built to withstand the demands of a high-volume printing environment. Its robust construction and high monthly duty cycle meant that it could handle substantial workloads without compromising performance.

In conclusion, the Xerox 6400 stood out in the market due to its combination of high-quality printing, user-friendly features, and a robust design. It effectively addressed the diverse needs of businesses, making it a popular choice for those requiring a dependable color printer capable of delivering professional results. While technology has advanced since its release, the Xerox 6400 remains a testament to the evolution of office printing solutions.
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