Xerox 2.0 manual Work processes made smarter, Smart network citizen

Increase your productivity by unleashing the power of scanning.

Use the power of scanning to transform the way you work. It’s possible with SMARTsend software. Use SMARTsend and your Xerox multifunction device to scan paper documents into digital form and distribute them to multiple destinations to make more information accessible to more people.

Work processes made smarter	your workflow. And with multiple file formats
SMARTsend software helps you simplify	available (including text searchable PDF,
	Word and Excel), there’s less work needed
information management. Now sharing
	to edit, store or access documents.
documents is easier than ever.
	• Turn hard copy documents into indexed
• Share hardcopy information in seconds.
	knowledge that’s immediately available in
Scan a document once and SMARTsend
	your document management system. Just
will transform it to digital and send it to
	use SMARTsend Pro to convert your scanned
destinations you’ve preprogrammed in a
	document into a text searchable PDF and
workflow – to multiple email addresses,
	distribute it directly to DocuShare or several
repositories, network folders, FTP folders,
	other supported repositories.
web URLs or remote printers.

•Use the Scan to Home button to send documents to your personal email or network folder. Implement as a single scan workflow requiring network authentication or PIN# entry, or as individual scan workflows for each walk-up user.

•When creating workflows for distri- bution, there’s no need to type in

email addresses. You’ll have direct	Easy administrative set-up and maintenance
access to your global mail directory.		• Receive delivery confirmation. You
• Powerful Optical Character Recognition (OCR)
		never have to ask, “Did it get there?”
capabilities (available in Pro Version) ensure		because you can set up automated
scanned documents are accurate at retaining		email or printed confirmations.
page layout and formatting in a wide range of
file formats.

•If one destination requires PDFs or TIFFs, and another Word or Excel files – no problem. SMARTsend Pro converts your documents to the formats you specify for each destination in

A smart network citizen

SMARTsend software is incredibly IT friendly. It takes the load off system administrators.

•Easy to install – there’s no additional client software involved.

•Leverages network user profiles for security and easy access. There’s no need to set up individual users. If you’d rather limit access, you can do that too.

•Provides automatic device discovery so users can easily locate the most convenient multifunction device.

•Multiple security features including secure encrypted end-to-end filing via HTTPS, secure device discovery and configuration via SNPMv3, integrated network authentication and password protected private workflows provide maximum security for your sensitive information.

•Tracks workflow usage. The activity log ensures all workflows have an audit trail.

•Allows automatic deletion of expired or outdated workflows.

Wizards intuitively guide users through every step of the workflow