A N S W E R I N G S Y S T E M O P E R A T I O N
SECONDARY MAILBOX
ANNOUNCE ONLY
You can set the system to play an announcement, but not record messages, for callers who access Mailbox 3 or 4.
1Press A.
2Press s to choose MBOX 3 or MBOX 4.
3Press F.
4Press 1to set to Announce Only (AO). Press 0to turn off Announce Only.
NOTE: You cannot select Announce Only for Mailboxes 3 and 4 unless the mailbox has an announcement.
ANSWER CALLS
To choose which lines the system will answer, or to turn the system off, press O. Pressing Orepeatedly cycles through in the following manner
only Line 1 on only Line 2 on both Lines on entire system off.
RING SELECT/TOLL SAVER
1 Press Funtil the screen displays RINGS, and the line you choose.
2Press a number key (1 - 7) to select the number of times the line rings before the system answers. To select Toll Saver, press 8(the machine to answer after 4 rings when you have no messages, after 2 rings when you have messages), or press 9(the machine to answer after 6 rings when you have no messages, after 4 rings when you have messages).
3Repeat Steps 1 and 2 to set the number of rings for the other line.
4Press Swhen you are finished.
MESSAGE WINDOW
The display you see in the message window indicates the number of messages that have been recorded in each mailbox.
MESSAGE ALERT
The message light indicates whether or not you have messages. If there are new messages, the light flashes. If there are messages, but no new ones, the light is on steady.
To set the system to beep every 15 seconds to notify you of new messages: 1 Press Funtil the screen displays
ALERT.
2Press 1to turn Alert on. Press 0to turn Alert off.
3Press Swhen you are finished. The message window displays ALERT.
PLAY MESSAGES
To play messages for all lines and mail- boxes, both Line 1 and Line 2 should be displayed in the message window. If they are not, press 0.
To play all messages, press P.
To play new messages, hold down P until the system begins playing.
To select messages from only one line or
only one mailbox, press the number of the line or mailbox you want, or press suntil the line or mailbox you want is displayed.
To play all messages for the selected line
or mailbox, press P.
To play new messages for the selected line
or mailbox, hold down Puntil the system begins playing.
SAVE MESSAGES
The system automatically saves messages until you delete them.
RECORDING A MEMO
A memo is stored as a message, and is played back like a message. The memo can be up to 4 minutes long. You can select a mailbox for the memo.
1 Press R. The system beeps and begins recording.
2 Speak toward the microphone; your memo can be up to 4 minutes long. The message window displays
3 Press S when you are finished recording.
DELETE MESSAGES
To delete messages for all lines and mail- boxes, both Line 1 and Line 2 should be displayed in the message window. If they are not, press 0.
To delete all messages, hold down D, until the system announces “Messages deleted.”
To delete messages for a selected line or mailbox, press suntil the line or
mailbox you want is displayed. Then hold down D until the system announces “Messages deleted.”
If there are new messages among those you are trying to delete, the system beeps 5 times and does not delete any messages.
To delete a specific message, press D while the message is playing. You can press rto replay a message after listening to it, before pressing D.