A N S W E R I N G S Y S T E M O P E R A T I O N
Answering Calls
When the system answers a call, the caller hears the announce- ment you recorded, followed by a beep. After the beep, the system begins recording your caller’s message. A caller can leave a message up to 3 minutes long. If the message is longer than 3 minutes, or if the caller is silent for more than 7 seconds, or if the system runs out of memory, the system beeps once and hangs up.
Frequent callers can skip over your announcement by pressing #.
Repeat entire message — Press and release | ?. | |
Repeat part of message — Hold down | ?for a | |
few seconds, then release it to resume playing. The | ||
system beeps while the button is held down. |
| |
Skip to next message — Press and release /. | ||
Skip part of a message — Hold down | /for a | |
few seconds, then release it to resume playing. The | ||
system beeps while the button is held down. |
| |
Stop message playback — Press and release | S. | |
Ring Select/Toll Saver
Use the RING SELECT switch on the back of the system to select how many times the line will ring before the system answers a call. Set to 2 for two rings, set to 4 for four rings, or set to TS for Toll Saver. When you set the system to TS, the system answers after 4 rings when you have no new messages, and after 2 rings when you have new messages.
Message Window
The Message Window displays the number of messages that have been recorded. If the Message Window displays F, then the memory is full and you’ll need to delete messages before new ones can be recorded.
Privacy Playback
Instead of hearing your messages through the system’s speaker, you can listen to them through the answering system handset.
1Hold down Swhile you lift the handset.
2Press and release Pto play all messages
— OR —
Hold down Pfor about 2 seconds to play new messages only.
3After pressing P, you can follow the directions above to repeat, skip, or stop message playback.
NOTE: Privacy Playback will not work if you have answered a call, or if you lift the handset and place a call before pressing P.
PLAY Light
The PLAY Light blinks when you have new messages, and remains steady when you have messages in memory that you’ve already played. The PLAY Light is off when there are no messages in memory.
Call Screening/Intercept
Set the system to answer calls, and set the volume control so you can hear the caller’s message.
If you decide to take the call, lift the handset of this phone or any phone on the same line. The system stops recording and resets to answer calls.
Listening to Your Messages
As the system plays back messages, the Message Window displays the number of the message playing. Before playing each message, the system announces the day and time the message was received. After playing the last message, the system announces “End of messages.”
Play all messages — Press and release P. If you have no messages, the system announces “No messages.” Play new messages only — Hold down Pfor about 2 seconds, until the system begins playing. If you have no new messages, the system announces “No new messages.”
Saving Messages
The system saves your messages automatically if you do not delete them. The system can save about 12 minutes of messages, including your announcement, for up to a total of 99 messages. When memory is full, you must delete some or all messages before new messages can be recorded.
Deleting Messages
Delete all messages — Hold down D. The system announces “Messages deleted” and the Message Window displays 0. If you haven’t listened to all of the messages, the system beeps 5 times, and does not delete messages. Delete selected messages — Press and release D while the message you want to delete is being played. The system beeps once, and continues with the next message. If you want to check a message before you delete it, you can press ?to replay a message before deleting it.
When the system reaches the end of the last message, the messages not deleted are renumbered, and the Message Window displays the total number of messages remaining in memory.