Ricoh IS 2245 manuals
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196 pages 6.42 Mb
1 General Settings Guide27 1. Getting Started39 2.Combined Function Operations45 3. Document Server46 ❖Document Server Main Display1.Operating status and messages 2.The title of the currently selected screen 3.The numbers of originals, copies, and printed pages 4.The operation keys 5.The functions under which the documents were stored 6.A lock icon appears next to each password-protectedfile 47 ❖File name❖User name ❖Password Clear Modes [No] 48 A Press the {Document Server}keyB Press [Scan Original] C Enter a file name, user name, or password if necessary D Place originals either on the exposure glass or in the ADF E Make any required settings F Press the {Start}key Start Clear/Stop [Con- tinue] [Stop] [Scanning Finished] 49 To register or change the user nameA Press [Scan Original] B Press [User Name] When using an unregistered user name in the Address Book A To enter an unregistered user name, press [Non-programmedName] [Non-programmed Name] B Enter a new user name, and then press [OK] When using a registered user name in the Address Book A Select a registered user name from the list, and then press [OK] When no user name has been registered in the Address Book A Enter a new user name, and then press [OK] To change the file name B Press [File Name] C Press [Delete All] to delete the old file name [Delete All] [Backspace] 50 Document ServerD Enter a new file name, and then press [OK] To set or change the password B Press [Password] E Press [OK] C Press [File Management] F Press [OK] 51 [Search by File Name][Search by User Name] To search by file name B Press [Search by File Name] C Enter the file name using the letter keys, and then press [OK] [File List] To search by user name B Press [Search by User Name] 52 Checking the Details of StoredDocuments A Select a document to display its detailed information B Press [Detail] A Select a document you want to print [User Name] [File Name] [Date] 53 [Printg Odr]C If you need to change print set- tings, press [Print Settings] [Print Settings] ❖Binding format ❖Cover handling ❖Finish [Select File] 54 D Enter the required number ofSample copy prints using the number keys 3E Press the {Start}key. Printing starts To stop printing A Press the {Clear/Stop}key B Press [Stop] Changing the number of copies during printing B Press [Change Quantity] C Enter a new number of copies using the number keys D Press the {#}key E Press [Continue] Sample Copy A Select the document B Press the {Sample Copy}key C Press [Continue] [Suspend] 55 Printing first page59 4. User Tools (System Settings)81 5.Registering Addresses and Users for Facsimile/Scanner Functions❖Name ❖Authentication Information 82 ❖ Fax Dest❖E-mail ❖Folder ❖Protection ❖Add to Group Managing names in the Address Book 83 Sending fax by Quick DialSending e-mailby Quick Dial Sending scanned files to a shared folder directly Managing users and machine usage 84 5B Press [System Settings]F Press [Change] on the right of the Name [Change] G Enter the name, and then press [OK] H Press the key for the classification you want to use under Select Ti- tle [Freq.] •[AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW] [XYZ] [1] [10] [Continue to Program] J Press [OK] K Press [Exit] L Press the {User Tools/Counter}key 85 D Press [Address Book Management]E Select the registered name you want to change To change the name or key display A Press [Change] on the right of the name or key display B Enter the name or key display, and then press [OK] To change a registration number A Press [Change] to the right of “Registration No.” B Enter a new registration number using the number keys, and then press [#] To change the title A Press the key for the classification you want to use from Select Title G Press [Exit] H Press the {User Tools/Counter}key E Press [Delete] F Select the name you want to de- lete G Press [Yes] H Press [Exit] I Press the {User Tools/Counter}key 86 the[Administrator Tools] Next] Registering a New User Code A Press the {User Tools/Counter} [PC Con- trol] F Press [Auth. Info] G Enter the user code using number keys, and then press 87 [Clear] or the {Clear/Stop} key, and then enter the code againH Press [TNext] twice I Select the functions to be used with the user code from Available Functions [Continue to Pro- gram] E Select the user whose user code you want to change G Press [Change], and then enter the new user code using the number keys H Press [#] To change the available functions APress [TNext] twice BPress the key to select the func- tions to enable them I Press [OK] J Press [Exit] K Press the {User Tools/Counter}key 88 User Tools/CounterE Select the name whose code is to be deleted G Press [Change] to delete the user code, and then press [#] H Press [OK] I Press [Exit] J Press the {User Tools/Counter}key D Press [Display / Clear / Print Counter per User] E Select a user code from the left side of the display ❒Press [Select All on the Page] to se- lect all user codes on the page F Press [Print Counter List] under Per User 89 [Print Counter]H Press [Print] [Print] To print the number of prints for all user codes E Press [Print Counter List] under All Users G Press [Print] Clearing the Number of Prints E Select the user code to clear To clear the number of prints made under a user code A Select the user code from the left side of the display ❒Press [Select All on the Page] to select all user codes on the page B Press [Clear] under Per User [Clear] Codes DPress [OK] To clear the number of prints for all user codes A Press [Clear] under All Users CPress [OK] F Press [Exit] G Press the {User Tools/Counter}key 90 ❖Fax Destination[Fax Destination] 91 [Pro- grammed Name]❖IP-FaxDestination 92 F Press [Fax Dest.]To select the line APress [Select Line] B Select the line, and then press [OK] To program the SUB Code A Press [Adv. Features], and then select [SUB Code] [Adv. Features] [SUB Code] B Press [Change] under TX SUB Code C Enter a SUB Code using the number keys, and then press [OK] D To enter a password, press [Change] under Password (SID) E Enter a password using the number keys, and then press [OK] FPress [OK] To program the SEP Code A Press [Adv. Features], and then select [SEP Code] [SEP Code] B Press [Change] under RX SEP C Enter a SEP Code using the number keys, and then press [OK] D To enter a password, press [Change] under Password (PWD) To set the International TX Mode A Press [Change] under International TX Mode B Select [Off] or [On], and then press [OK] To select the fax header APress [Change] under Fax Head- er BSelect [1st Name] or [2nd Name], and then press [OK] 93 To set label insertionA Press [Change] under Label In- sertion BSelect [On] CPress [Change] under Line [Custom Message] E Enter a message, and then press [OK] GPress [Change] under Line HSelect a standard message, and then press [OK] IPress [OK] G Change the settings To change the fax number A Press [Change] under Facsimile No B Enter the new fax number using the number keys, and then press [OK] 94 To change the lineB Select the line To change the SUB Code APress [Adv. Features] BPress [SUB Code] C Press [Change] under TX SUB D Enter the new SUB Code, and then press [OK] E To change the password, press [Change] under Password (SID) F Enter the new password, and then press [OK] GPress [OK] To change the SEP Code BPress [SEP Code] CPress [Change] under RX SEP Code DEnter the new SEP Code, and then press [OK] ETo change the password, press [Change] under Password (PWD) FEnter the new password, and then press [OK] To change the fax header BSelect the new fax header, and then press [OK] To change the label insertion B Press [Change] under Line EPress [Change] under Line FSelect the new standard mes- sage, and then press [OK] 95 G Press [Change] under Facsimile NoH Press [Delete All], and then press [OK] A Press the {User Tools / Counter}key C Press [Administrator Tools], and then 5 press [TNext] E Select the name whose IP-Faxdestination you want to register F Press [Fax Dest.] G Press [IP-Fax] H Press [Change] 96 I Enter the IP-Faxdestination and then press [OK]E Enter a password using the 5 number keys, and then press [OK] To select the protocol ASelect [H.323] or [SIP] E Select the name whose IP-Faxdestination you want to change H Change the settings To change the IP-FaxDestination A Press [Change] under IP-Fax Destination B Enter the new destination using the number keys, and then press [OK] 97 To change the protocolH Press [Change] under Facsimile No I Press [Delete All], and then press [OK] 98 E Select the name whose e-mailaddress you want to registerF Press [E-mail] 99 G Press [Change] under E-mailAd- dressH Enter the e-mailaddress, and then press [OK] Entering the e-mailaddress AEnter the e-mailaddress BPress [OK] C Press [Administrator Tools], and then press [TNext] E Select the name whose e-mailaddress you want to change Using the e-mailaddress as the sender APress [Protection] BPress [Sender] on the right side of Use Name as [Sender] 100 E Select the name whose e-mailaddress you want to delete101 To register an SMB folderE Select the name whose folder you want to register 102 To locate the folder manually103 Using Browse Network to locate the folderAPress [Browse Network] BSelect a client computer ❒You can press [Up One Level] to switch between levels C Select the folder you want to register D Enter the user name E Enter the user's password, and then press [OK] O Press [Connection Test] to check the path is set correctly P Press [Exit] Q Press [OK] R Press [Exit] S Press the {User Tools/Counter}key Changing a registered folder E Select the name whose folder you want to change 104 F Press [Folder]G Select the items you want to change APress [FTP] or [NCP] B A confirmation message ap- pears. Press [Yes] 5Note C Enter each item again Changing items under SMB BEnter the new path where the folder is located, and then press [OK] H Press [Connection Test] to check the path is set correctly Deleting a registered folder E Select the name whose folder you want to delete G Press the protocol which is not currently selected H Press [Yes] 105 To register an FTP folder106 N Press [FTP][FTP] O Press [Change] under Server Name P Enter the server name, and then T Press [Connection Test] to check the path is set correctly U Press [Exit] V Press [OK] W Press [Exit] X Press the {User Tools/Counter}key press [OK] Q Press [Change] under Path. R Enter the path S Press [OK] 107 APress [SMB], or [NCP][NCP] Changing items under FTP A Press [Change] under Port No B Enter the new port number, and then press [#] C Press [Change] under Server Name D Enter the new server name, and then press [OK] EPress [Change] under Path FEnter the new path, and then press [OK] B Press [System Settings].5 108 To register an NCP folder109 N Press [NCP]O Select "Connection Type [Bindery] P Specify the folder CPress [OK] DPress [Connection Test] to check the path is set correctly EPress [OK] [Browse Network] 110 BSearch for the destination fold- er in the NDS tree or NetWare serverAPress [SMB] or [FTP] D Press [OK] A Press the{User Tools/Counter}key E Select the user of the registered folder you want to change Changing items under NCP A Select "Connection Type BPress [Change] under Path CEnter the new path where the folder is located, and then press [OK] 111 To delete the registered folder112 D Press [Address Book: Program / Change / Delete Group]E Press [New Program] F Press [Change] under Group Name G Enter the group name, and then press [OK] H Press the title key under Select Ti- tle, if necessary 113 Registering Names to a GroupE Select the name to register in a group F Press [Add to Group] G Select a group to which you want to add the name to Displaying Names Registered E Select the group where the members you want to check is regis- tered F Press [Programd. User/Group] G Press [OK] 114 To change the group name and key displayTo change the registration number 116 G Select the group that you want to delete fromThe group key is deselected and the group is deleted from it 117 E Select the name whose protection code you want to registerF Press [Protection] G Press [Destination] or [Sender] under Use Name as ❒Both [Destination] and [Sender] can be selected at the same time H Press [Folder Destination] or [Sender] under Protection Object ❒Both [Folder Destination] and I Press [Change] under Protection Code 118 J Enter a protection code using the number keys, and then press [#]K Press [OK] L Press [Exit] M Press the {User Tools/Counter}key I Enter a protection code using the number keys, and then press [#] G Press [Folder Destination] under Protection Object H Press [Change] under Protection Code 119 ❖Transfer Station❖Receiving Station F Set the Transfer Request's infor- mation To register the Transfer Request name and key display A Press [Change] under Transfer Request Name or Key Display BEnter the Transfer Request name or key display, and then press 120 To select the title[XYZ], [1] to [10]… Added to the list of items in the selected title G Press [Fax Dest.] H Enter the items. See step G on p.79 “Registering a Fax Destination” I Press [E-mail] J Enter the items. See p.86 “Regis- tering an E-mailDestination” K Press [IP-Fax] M Press [Receiving Statn.] N Specify the Receiving Stations Quick Dial APress [qQuick Dial] CTo specify an additional Re- ceiving Station, press [Add] [Add] Speed Dial APress [qpSpeed Dial] BEnter the Speed Dial number using the number keys Group Dial APress [qppGroup Dial] BEnter the Group number using the number keys O When you have specified all the Receiving Stations, press [OK] 121 Q Press the {User Tools/Counter}keyB Enter the new Transfer Request Name or key display, and then press [OK] E Select the name whose Transfer Station/Receiving Station you want to change To change the Transfer Request name and key display To change the Fax Station APress [Fax Dest.] B Change the Transfer Station's information. See p.81 “Chang ing a Registered Fax Destina tion” To change the IP-FaxStation APress [IP-Fax] BChange the Transfer Station's information. See step H on p.84 “Changing a Registered IP-FaxDestination” To change the E-mailTransfer Station APress [E-mail] To change the Receiving Station APress [Receiving Statn.] BSelect the Receiving Station you want to change 122 G HPress the {User Tools/Counter}key Deleting a Registered Transfer Station/Receiving Station Delete Transfer Request] F Select the name whose Transfer Station/Receiving Station you want to delete 123 G Press [Specify Other Auth. Info] on the right side of SMTP Authenti- cation124 M Press [OK]C Press [Administrator Tools], and then press [TNext] G Press [Specify Other Auth. Info] on the right side of LDAP Authenti- cation 127 6. Troubleshooting161 7. Remarks171 8. Entering Text173 9. Specifications174 ❖Copy paper size:❖Paper weight: ❖Non-reproductionarea: ❖First copy time: ❖Copying speed: (Type 1) ❖Copying speed: (Type 2) 175 ❖Reproduction ratio:❖Maximum continuous copy run: ❖Paper capacity: ❖ Power consumption: 176 • Complete system *1❖Dimensions (W ⋅ D ⋅ H up to exposure glass): Type 1, 2: 670 ⋅ 650 ⋅ 720 mm, 26.4 ⋅ 25.6 ⋅ 28.3 in ❖Space for main unit (W ⋅ D): ❖Noise emission *1 : Sound power level: Complete system *3 ❖Weight: Type 1, 2: Approx. 79 kg, 174.2 lb ❖HDD: 40 GB or more •Capacity for Document Server 7.6GB •Capacity for memory sorting 5.3GB •Capacity for others 7.1GB or more 177 ❖Mode:❖Original size: ❖Original weight: ❖Maximum number of originals: ❖Maximum power consumption: ❖Dimensions (W⋅D⋅H): 178 ❖Paper size:❖Stack capacity: ❖ Paper size: ❖ Paper weight: ❖ Stack capacity: ❖Staple capacity: ❖Staple paper size: ❖Staple paper weight: ❖Staple position: ❖Power consumption: 179 ❖Dimensions (W ⋅ D ⋅ H):180 ❖Paper size❖ Dimensions (W ⋅ D ⋅ H): ❖ Weight: 181 ❖ Staple capacity:❖ Staple paper weight: ❖ Staple position: 182 ❖Saddle stitch❖Dimensions: 183 ❖Number of bins:❖Dimensions (W ⋅ D ⋅ H, option unit): 185 The following limitations apply to each tray:187 ❒If you use damp or curled paper, a misfeed may occur❒Load paper into the Tray 1-4with the print side up ❒Place paper in the LCT and bypass tray with the print side down ❒When using the bypass tray, it is recommended to set the paper orientation to ❒When loading OHP transparencies, check the front and back of the sheets ❒When copying onto OHP transparencies, remove copied sheets one by one ❒If multiple-sheetjams occur, load the paper sheet by sheet Postcards should be fed using the bypass tray. Select [Thick Paper] play panel. See “Copying from the Bypass Tray”, Copy Reference 196 Guide Settings General Instructions Operating
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