Ricoh IS 2235, IS 2245 manual

Operating Instructions

General Settings Guide

1Getting Started

2Combined Function Operations

3Document Server

4User Tools (System Settings)

5Registering Addresses and Users for Facsimile/Scanner Functions

6Troubleshooting

7Remarks

8Entering Text

9Specifications

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.

Contents

General Settings Guide Page Note ❖General Settings Guide (this manual) ❖Security Reference ❖Network Guide (PDF file - CD-ROM1) ❖Copy Reference ❖Scanner Reference (PDF file - CD-ROM1) ❖Manuals for DeskTopBinder Lite [Setup] [Start] ❖Other manuals Copier, Facsimile, Printer, and Utilizing Stored Documents Paperless Fax Transmission Reception Transmission Page Monitoring the Machine Via Preventing an Unauthorized 1. Getting Started 2. Combined Function Operations 3. Document Server 4. User Tools (System Settings) 5.Registering Addresses and Users for Facsimile/Scanner Functions 6. Troubleshooting 7. Remarks 8. Entering Text 9. Specifications Page expat NetBSD Page Sablotron JPEG LIBRARY SASL MD4 MD5 Samba(Ver 2.2.2-ja-1.1) RSA BSAFE® Symbols RWARNING: RCAUTION: Important Preparation In this manual, the following important symbols are used: RWARNING: •You spill something into the machine •You suspect that your machine needs service or repair •The external housing of your machine has been damaged RCAUTION: Page ❖Low-Powermode and Off mode or Sleep mode •Off mode: Same as the condition when the operation switch is turned off •Sleep mode: Same as the condition when the operation switch is turned off Receiving fax messages and printing from a computer are possible •Turn on the operation switch ❖Duplex Priority Specifications Page 1. Getting Started 11.Front cover 12.Paper tray (upper: Tray 1, lower: Tray 2) 13.Paper tray unit (optional <up- per: Tray 3, lower: Tray 4>) 1.Bypass tray 2.Right side cover 1.1000-sheetfinisher 6.Paper tray unit 7.Bridge unit 2.Exposure glass cover 3.Auto Document Feeder Page This illustration shows the control panel of the machine with options fully in stalled 1.Screen contrast knob 2.Indicators 3.{User Tools/Counter}key 9.{Interrupt} key (copier/scanner mode) Interrupt 10.Main power indicator and On indicator 11.Operation switch 12.{Sample Copy}key Common key operations ❖ Key list A Press [Enter] for Login User Name [Enter] B Enter a login user name, and then press [OK] [OK] C Press [Enter] for Login Password ❖Operation switch (right side of the control panel) ❖Main power switch (left side of the ma- chine) A Make sure the power cord is firm ly plugged into the wall outlet B Open the switch cover and turn on the main power switch A Press the operation switch A Make sure the exposure glass cover or the ADF is in the right posi- tion B Press the operation switch A Make sure the On indicator is not lit B Open the switch cover, and then turn off the main power switch -Whenthe fax unit (optional) is installed -EnergySaver Mode -AutoOff 2.Combined Function Operations -SystemReset [Display Mode] -Functioncompatibility Page Page ❒Stapling cannot be used at the same time for multiple functions A machine with the 3. Document Server ❖Document Server Main Display 1.Operating status and messages 2.The title of the currently selected screen 3.The numbers of originals, copies, and printed pages 4.The operation keys ❖File name ❖User name ❖Password Clear Modes [No] A Press the {Document Server}key B Press [Scan Original] C Enter a file name, user name, or password if necessary D Place originals either on the exposure glass or in the ADF E Make any required settings To register or change the user name A Press [Scan Original] B Press [User Name] When using an unregistered user name in the Address Book A To enter an unregistered user name, press [Non-programmedName] Document Server D Enter a new file name, and then press [OK] To set or change the password B Press [Password] E Press [OK] [Search by File Name] [Search by User Name] To search by file name B Press [Search by File Name] C Enter the file name using the letter keys, and then press [OK] Checking the Details of Stored Documents A Select a document to display its detailed information B Press [Detail] A Select a document you want to print [Printg Odr] C If you need to change print set- tings, press [Print Settings] [Print Settings] ❖Binding format ❖Cover handling D Enter the required number of Sample copy prints using the number keys 3E Press the {Start}key. Printing starts To stop printing Printing first page Page Page Page 4. User Tools (System Settings) ❖Tray Paper Settings (See p.55 “Tray Paper Settings”.) ❖Timer Settings (See p.58 “Timer Settings”.) ❖Interface Settings For details about network settings, see “Connecting and Setting Up” ❖File Transfer See “Connecting and Setting Up”, Network Guide ❖Administrator Tools (See p.61 “Administrator Tools”.) U s e r Tools/Counter A Press the {User Tools/Counter}key B Press [System Settings] C Select the menu, and then press the appropriate key ❖ Panel Tone ❖Warm Up Notice (copier/Document Server) ❖Copy Count Display (copier/Document Server) ❖Function Priority ❖Print Priority [Interleave] ❖Function Reset Timer [Set Time] ❖Output: Copier (copier) 1.Finisher Upper Tray 2.Finisher Shift Tray 3.Finisher Shift Tray 4.Finisher Shift Tray ❖Output: Printer (printer) ❖Prepare Stapling 4Note ❖<F/F4>Size Setting Output tray settings ❖Paper Tray Priority: Copier (copier/Document Server) ❖Paper Tray Priority: Facsimile (facsimile) ❖ Paper Tray Priority: Printer (printer) ❖Tray Paper Size: Tray 1–4 ❖Paper Type: Bypass tray ❖ Paper Type: Tray 1–4 [Auto Paper Select] [No display] [Recycled paper] ❖Paper Type: LCT ❖Front Cover Sheet Tray [At Mode Selected] [Full Time] ❖Slip Sheet Tray ❖Auto Off Timer ❖Panel Off Timer ❖System Auto Reset Timer ❖Copier/Document Server Auto Reset Timer (copier/Document Server) [Off] ❖Facsimile Auto Reset Timer (facsimile) ❖Scanner Auto Reset Timer (scanner) ❖Set Date ❖ Set Time ❖ Auto Logout Timer [On] ❖User Authentication Management ❖Administrator Authentication Management ❖Program / Change Administrator ❖Key Counter Management ❖Extended Security ❖Display/Print Counter CPress [Administrator Tools] DPress [Display / Print Counter] EPress [Print Counter List] ❖Address Book Management • [Program / Change] •[Delete] ❖Address Book: Program / Change / Delete Group •[Program / Change] ❖Address Book: Program/Change/Delete Transfer Request •[Program/Change] ❖Address Book: Change Order ❖Print Address Book: Destination List [Print on 2 Sides] ❖Address Book: Edit Title C Press [Administrator Tools], and then press [TNext] D Press [Address Book: Edit Title] ❖Address Book: Select Title ❖Auto delete File in Document Server ❖Delete All Files in Document Server ❖Program / Change / Delete LDAP server ❖Use LDAP Server [OFF] [Search LDAP] Page 5.Registering Addresses and Users for Facsimile/Scanner Functions ❖Name ❖Authentication Information ❖ Fax Dest ❖E-mail ❖Folder ❖Protection ❖Add to Group Sending fax by Quick Dial Sending e-mailby Quick Dial Sending scanned files to a shared folder directly Managing users and machine usage 5B Press [System Settings] F Press [Change] on the right of the Name [Change] G Enter the name, and then press [OK] H Press the key for the classification you want to use under Select Ti- tle D Press [Address Book Management] E Select the registered name you want to change To change the name or key display A Press [Change] on the right of the name or key display B Enter the name or key display, and then press [OK] the [Administrator Tools] Next] Registering a New User Code A Press the {User Tools/Counter} [Clear] or the {Clear/Stop} key, and then enter the code again H Press [TNext] twice I Select the functions to be used with the user code from Available Functions [Continue to Pro- gram] E Select the user whose user code you want to change User Tools/Counter E Select the name whose code is to be deleted G Press [Change] to delete the user code, and then press [#] H Press [OK] I Press [Exit] [Print Counter] H Press [Print] [Print] To print the number of prints for all user codes E Press [Print Counter List] under All Users ❖Fax Destination [Fax Destination] [Pro- grammed Name] ❖IP-FaxDestination F Press [Fax Dest.] To select the line APress [Select Line] B Select the line, and then press [OK] To program the SUB Code To set label insertion A Press [Change] under Label In- sertion BSelect [On] CPress [Change] under Line [Custom Message] To change the line B Select the line To change the SUB Code APress [Adv. Features] BPress [SUB Code] G Press [Change] under Facsimile No H Press [Delete All], and then press [OK] A Press the {User Tools / Counter}key C Press [Administrator Tools], and then 5 press [TNext] E Select the name whose IP-Faxdestination you want to register I Enter the IP-Faxdestination and then press [OK] E Enter a password using the 5 number keys, and then press [OK] To select the protocol ASelect [H.323] or [SIP] To change the protocol H Press [Change] under Facsimile No I Press [Delete All], and then press [OK] E Select the name whose e-mailaddress you want to register F Press [E-mail] G Press [Change] under E-mailAd- dress H Enter the e-mailaddress, and then press [OK] Entering the e-mailaddress AEnter the e-mailaddress BPress [OK] E Select the name whose e-mailaddress you want to delete To register an SMB folder E Select the name whose folder you want to register To locate the folder manually Using Browse Network to locate the folder APress [Browse Network] BSelect a client computer ❒You can press [Up One Level] to switch between levels C Select the folder you want to register F Press [Folder] G Select the items you want to change APress [FTP] or [NCP] B A confirmation message ap- pears. Press [Yes] 5Note To register an FTP folder N Press [FTP] [FTP] O Press [Change] under Server Name P Enter the server name, and then T Press [Connection Test] to check the path is set correctly APress [SMB], or [NCP] [NCP] Changing items under FTP A Press [Change] under Port No B Enter the new port number, and then press [#] To register an NCP folder N Press [NCP] O Select "Connection Type [Bindery] P Specify the folder CPress [OK] BSearch for the destination fold- er in the NDS tree or NetWare server APress [SMB] or [FTP] D Press [OK] A Press the{User Tools/Counter}key E Select the user of the registered folder you want to change To delete the registered folder D Press [Address Book: Program / Change / Delete Group] E Press [New Program] F Press [Change] under Group Name G Enter the group name, and then press [OK] H Press the title key under Select Ti- tle, if necessary Registering Names to a Group E Select the name to register in a group F Press [Add to Group] G Select a group to which you want to add the name to Displaying Names Registered To change the group name and key display To change the registration number Page G Select the group that you want to delete from The group key is deselected and the group is deleted from it E Select the name whose protection code you want to register F Press [Protection] G Press [Destination] or [Sender] under Use Name as ❒Both [Destination] and [Sender] can be selected at the same time H Press [Folder Destination] or [Sender] under Protection Object J Enter a protection code using the number keys, and then press [#] K Press [OK] L Press [Exit] M Press the {User Tools/Counter}key I Enter a protection code using the number keys, and then press [#] ❖Transfer Station ❖Receiving Station F Set the Transfer Request's infor- mation To register the Transfer Request name and key display A Press [Change] under Transfer To select the title [XYZ], [1] to [10]… Added to the list of items in the selected title G Press [Fax Dest.] H Enter the items. See step G on p.79 “Registering a Fax Destination” I Press [E-mail] Q Press the {User Tools/Counter}key B Enter the new Transfer Request Name or key display, and then press [OK] E Select the name whose Transfer Station/Receiving Station you want to change To change the Transfer Request name and key display To change the Fax Station G H Press the {User Tools/Counter}key Deleting a Registered Transfer Station/Receiving Station Delete Transfer Request] F Select the name whose Transfer Station/Receiving Station you want to delete G Press [Specify Other Auth. Info] on the right side of SMTP Authenti- cation M Press [OK] C Press [Administrator Tools], and then press [TNext] G Press [Specify Other Auth. Info] on the right side of LDAP Authenti- cation Page Page 6. Troubleshooting Page Page Page A Pull the paper tray out slowly until it stops B Square the paper, and then load it into the tray C Push the paper tray in until it stops A Press the key if it is not lit B When the key stops blinking and lights up, open the top cover C Load paper into the tray along the edge on the left D Close the top cover Orientation-FixedPaper or Two-SidedPaper Page Page Page Page Page Page Page Page Page Page Page Page C Release the side lever to the "un- locked" position D While pressing the release lever, adjust the side fences Changing the Paper Size of the A Make sure the paper tray is not in use. Then, pull the paper tray out slowly E Adjust the back guide to the new paper size F Square the paper and load it into H Lock the side lever the tray I Adjust the tray size with the paper size selector to the new paper size To adjust the paper size to a size not indicated on the paper size selector Page For details about the type of finisher, see p.17 “External Options” Page Page Page Staple unit for saddle stitch function ❖Using “Prepare Stapling ”in User Tools to initialize the staple unit [Prepare Stapling ] Page Page Page Page A Open the front cover of the 2 Tray finisher D Close the front cover of the 2 Tray finisher B Pull out the punch waste box, and then remove punch waste C Reinstall the punch waste box A Open the ADF unit C Pull out the old stamp cartridge D Insert the new stamp cartridge B Open the stamp cover 1. New Cartridge Page 7. Remarks Page Page Optimum environmental conditions Environments to avoid 1.Rear: 10 cm (4") or more 2.Right: 10 cm (4") or more 3.Front: 75 cm (29.6") or more 4.Left: 10 cm (4") or more ❖Cleaning the machine Cleaning the Exposure Glass Page ❖Consumables ❖Machine Maintenance/Repair Printing inquiry information APress [Print Inquiry List] BPress the {Start}key You can display the total counter value used for all functions B Press [Counter] C To print a counter list, press [Print Counter List] [Print Counter List] D Press the {Start}key Page 8. Entering Text Entering letters Deleting characters 9. Specifications ❖Copy paper size: ❖Paper weight: ❖Non-reproductionarea: ❖First copy time: ❖Copying speed: (Type 1) ❖Reproduction ratio: ❖Maximum continuous copy run: ❖Paper capacity: ❖ Power consumption: • Complete system *1 ❖Dimensions (W ⋅ D ⋅ H up to exposure glass): Type 1, 2: 670 ⋅ 650 ⋅ 720 mm, 26.4 ⋅ 25.6 ⋅ 28.3 in ❖Space for main unit (W ⋅ D): ❖Noise emission *1 : ❖Mode: ❖Original size: ❖Original weight: ❖Maximum number of originals: ❖Maximum power consumption: ❖Paper size: ❖Stack capacity: ❖ Paper size: ❖ Paper weight: ❖ Stack capacity: ❖Dimensions (W ⋅ D ⋅ H): ❖Paper size ❖ Dimensions (W ⋅ D ⋅ H): ❖ Weight: ❖ Staple capacity: ❖ Staple paper weight: ❖ Staple position: ❖Saddle stitch ❖Dimensions: ❖Number of bins: ❖Dimensions (W ⋅ D ⋅ H, option unit): Page The following limitations apply to each tray: Page ❒If you use damp or curled paper, a misfeed may occur ❒Load paper into the Tray 1-4with the print side up ❒Place paper in the LCT and bypass tray with the print side down ❒When using the bypass tray, it is recommended to set the paper orientation to ❒When loading OHP transparencies, check the front and back of the sheets Page Page Page Page Page Page Page Page Guide Settings General Instructions Operating