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Brother FAX-2820, FAX-2910, FAX-2920, MFC-7220, MFC-7225N manual 11 - 4

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Troubleshooting and routine maintenance

11 - 4

11

Out of Memory The machine’s memory is full. (Fax sending or copy operation in progress)

Press Start to send or copy the scanned pages.

—OR—

Press Stop/Exit and wait until the other operations in

progress have finished and then try again.

—OR—

Clear the faxes from the memory. (See Out of Memory

message on page 8-7.)

(Printing operation in process)

Reduce print resolution.

(For details see Advanced tab in the Software User’s

Guide on the CD-ROM.)

(FAX-2820 and FAX-2920 only)

For details regarding print resolution and printer

memory, please see the Printer Manual which can be

downloaded from the solutions.brother.com Web site.

—OR—

Clear the faxes from the memory. (See Out of Memory

message on page 8-7.)

Paper jam Inside The paper is jammed inside the

machine.

(See Paper jams on page 11-7.)

Paper Jam Rear The paper is jammed in the back of the

machine.

(See Paper jams on page 11-7.)

Paper Jam Tray The paper is jammed in the paper tray

of machine.

(See Paper jams on page 11-7.)

Toner Life End The toner cartridge and drum unit

assembly is not installed or it is not

installed properly.

—OR—

The toner is used up and printing is not

possible.

Re-install the toner cartridge and drum unit assembly.

—OR—

Replace the toner cartridge with a new one. (See

Replacing the toner cartridge (TN-350) on page

11-24.)

Toner Low The toner cartridge is near the end of its

life and the toner will soon run out.

Order a new toner cartridge now.

ERROR MESSAGES

ERROR MESSAGE CAUSE ACTION

Contents

Main If you need to call Customer Service Brother numbers Register your product http://solutions.brother.com Frequently asked questions (FAQs) For Customer Service Ordering accessories and supplies http://www.brothermall.com Notice - Disclaimer of Warranties (USA and Canada) Compilation and Publication Notice Page Brother One Year Limited Warranty and Replacement Service (USA only) BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only) Safety precautions To use the machine safely CAUTION Quick Reference Guide Page Table of Contents 1 2 3 4 5 6 7 8 9 (MFC -7220 and MFC- 7225N only) 10 11 A B G S I R Using this Guide Introduction Choosing a location How to access the complete Users Guide (MFC-7220 and MFC-7225N only) To view Documentation (For W ind ow s 1 2 3 1 2 3 4 How to find Scanning instructions Page 1 One-Touch Keys 2 Fax and telephone keys: 3Navigation keys: 4 Dial Pad Load document Using the automatic document feeder (ADF) 1 2 3 About paper Recommended paper Choosing acceptable paper Paper capacity of the paper trays How to load paper To load paper or other media in the paper tray 1 2 3 4 5 1 2 About fax machines Custom features Do you have Voice Mail on the phone line? Why should there be problems? How can you avoid possible problems? Fax tones and handshake ECM (Error Correction Mode) Initial setup Setting the Date and Time 1 2 Getting started Setting the Station ID 1 2 3 4 General Setup Setting the Mode Timer (FAX-2820, FAX-2910 and FAX-2920 only) 1 2 Setting the Mode Timer (MFC-7220 and MFC-7225N only) 1 2 1 2 Setting the Paper Size 1 2 Setting the Ring Volume 1 2 Setting the Beeper Volume 1 2 Setting the Speaker Volume 1 2 Setting the Handset Volume 1 2 Choosing the Handset Volume (For Volume Amplify) Setting Volume Amplify 3 Turning on Automatic Daylight Savings Time 1 2 Toner Save 1 2 1 2 Setting the LCD Contrast 1 2 Security TX Lock (FAX-2820, FAX-2910 and MFC-7220 only) 2 Changing the TX Lock password 4 5 Turning TX Lock on 2 Turning TX Lock off 1 2 Memory Security (FAX-2920 and MFC-7225N only) 1 2 Changing the Memory Security password 2 4 5 1 2 Turning Memory Security off 1 2 Setting Lock 1 2 Page How to enter Fax mode How to dial Manual dialing One-Touch Dialing Setup Send Speed-Dialing Search Fax Redial How to Fax Faxing from the ADF 6 1 2 3 Basic sending Sending faxes using multiple settings 1 2 Contrast 1 3 4 Fax Resolution 1 2 3 Dual Access Real Time Transmission 1 2 3 Broadcasting 1 3 4 Checking job status 1 2 Canceling a fax in progress Canceling a scheduled job 1 2 Advanced sending Composing the electronic Cover Page Composing your own comments 1 2 3 5 6 Send a cover page for all faxes 1 2 3 1 3 4 5 Delayed Batch Transmission 1 2 3 Setting up Polled Transmit 1 3 4 5 Basic receiving operations Choosing the Receive Mode Setup Receive To select or change your Receive Mode 1 2 Setting the Ring Delay 1 2 3 Setting the F/T Ring Time (Fax/Tel mode only) 1 2 3 Easy Receive 1 2 3 Printing a reduced incoming fax (Auto Reduction) 1 2 3 Receiving a fax at the end of a conversation 1 2 3 Advanced receiving Printing a fax from the memory 1 2 Setting the Print Density 1 1 2 3 4 Storing numbers for easy dialing Storing One-Touch numbers Quick-Dial numbers and dialing options 5 Storing Speed-Dial numbers 1 2 3 4 5 Changing One-Touch / Speed-Dial numbers 1 2 3 4 5 6 Dialing options Access codes and credit card numbers Pause Tone or Pulse (For Canada only) 1 2 Remote Fax Options Programming your pager number 2 3 4 Setting Fax Storage 2 PC Fax Receive (MFC-7220 and MFC-7225N only) 3 Turning off Remote Fax Options 2 Changing Remote Fax Options Setting your Remote Access Code 1 2 Remote Retrieval Using your Remote Access Code 1 2 3 Remote commands Retrieving fax messages 1 2 3 4 5 Changing your Fax Forwarding number 1 2 3 4 5 6 Printing reports Setting the Journal Period 1 2 3 Printing reports How to print a report 1 2 Using the machine as a copier Enter Copy mode 3 Making a single copy Making copies Making multiple copies 1 3 4 Using the temporary Copy key Using the Options key Use the Options key to quickly set the following copy settings temporarily for the next copy. Enlarging or reducing the copied image 1 3 4 5 Quality 1 3 4 5 Sorting copies using the ADF 1 3 4 5 Contrast 1 3 4 5 Making N in 1 copies (Page Layout) 1 3 6 4 5 Changing the default copy settings Quality 1 2 Adjusting contrast Out of Memory message Software and Network Features (MFC-7220 and MFC-7225N only) Important information Federal Communications Commission (FCC) Declaration of Conformity (USA only) Important Important - about the interface cable Industry Canada Compliance Statement (Canada only) Disconnect device LAN connection (MFC-7225N only) Laser safety FDA regulations CAUTION Internal laser radiation Max. Radiation Power 5 mW Wave Length 770 - 810 nm Laser Class Class 3B 1 2 3 4 5 6 7 D E F G Trademarks Troubleshooting and routine maintenance 11 - 2 11 - 3 11 - 4 11 - 5 Checking if the machine has faxes in its memory 1 2 Forwarding faxes to another fax machine 1 2 Transferring faxes to your PC (MFC-7220 and MFC-7225N only) 1 2 3 4 Document jams Document was not inserted or fed properly, or was too long 1 2 3 Paper jams Paper is jammed inside the machine 1 2 Page Page Page 11 - 11 If you are having difficulty with your machine 11 - 12 11 - 13 11 - 14 11 - 15 11 - 16 Improving the print quality 11 - 17 Cleaning the drum unit 11 - 18 Page Compatibility 1 2 Packing and shipping the machine 1 2 3 4 5 6 7 Routine maintenance Cleaning the outside of the machine 1 Page 2 4 5 6 Cleaning the corona wire 1 2 5 3 4 1 2 3 4 9 5 6 Replacing the drum unit (DR-350) 2 3 4 5 6 7 Machine Information Checking the Serial Numbers 1 2 Checking the Page Counters A Appendix A Setting up telephone services Distinctive Ring What does your telephone companys Distinctive Ring do? 1 2 3 4 Turning off the Distinctive Ring 1 2 Caller ID Viewing Caller ID List 3 4 Printing Caller ID List 1 2 Press Menu/Set. Advanced receiving Operation from extension telephones For Fax/Tel mode only Using a cordless external handset Changing the remote codes Connecting an external device to your machine Connecting an external telephone Connecting an external telephone answering device (TAD) Sequence Connections 1 2 5 3 4 Special line considerations Roll over phone lines Two-line phone system Converting telephone wall outlets Installing machine, external two-line TAD and two-line telephone 1 2 3 4 Multi-line connections (PBX) 1 2 Custom features on your phone line B Appendix B On-screen programming Menu table Memory storage Navig ation keys .... B - 3 B - 4 B - 5 B - 6 B - 7 B - 8 B - 9 B - 10 Entering Text Inserting spaces Making corrections Repeating letters Special characters and symbols G Page Page Page S Product description General Specifications Page Print media Copy Fax Scanner (MFC-7220 and MFC-7225N only) Printer (not available for FAX-2910) Interfaces (not available for FAX-2910) Download the optional software from the Brother Web Site (FAX-2820 and FAX-2920 users only) http://solutions.brother.com Specifications S - 7 Computer requirements (not available for FAX-2910) Consumable items Network (LAN) (MFC-7225N only) BRAdmin Professional is not supported in Mac OS. I Index A B C E F G H J L M N O R S T V W R - 1 R C CCESS A ETRIEVAL R ETRIEVE A F C HANGE P AGING /FAX FORWARDING S , Changing Remote Access Code Enter a three-digit code using numbers Page Visit us on the World Wide Web http://www.brother.com