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Brother FAX-T104, FAX-T106 9 - 4, Activating Message Manager Mode, Message Indicator, What Happens When the Memory Is Full?

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9 - 4 Message Manager

Activating Message Manager Mode

Press and hold until the button lights and the screen displays

TAD:MSG MGR.

When light is out, the Message Manager is off. (See Setting

Up Message Manager on page 9-1.)

Message Indicator

The light flashes when you have new voice messages and/or

faxes waiting for your review.

The LCD shows the total number of

voice (including recorded

conversations) and/or fax

messages stored in Message Manager memory.

If you press the flashing to

turn off the Message Manager

before getting your new messages,

they won’t be lost. The new

messages will be played automatically and the LCD will ask you to

acknowledge the new faxes:

Press 1 to print (and automatically delete) the faxes from memory.

—OR—

Press 2 to save the faxes in memory until printing is convenient.

What Happens When the Memory Is Full?

Print the Memory Status List and select the item to be cleared. This

will clear space for new messages and faxes to be stored in

memory. (See Printing reports on page 10-2.)

If the memory becomes full when you have set your fax

machine to Message Manager mode, the fax machine will

change to F/T mode automatically. In this mode, the fax

machine can accept incoming faxes automatically. Then, if

your fax machine should run out of paper, the answer mode

will shift automatically to manual mode. In manual mode the

call is not answered, so your caller will know to try again later.

VOICE:03 DOC:02

PRINT DOC?

1.YES 2.NO

[Answer Mode] Manual Mode

Memory Full Out of Recording Paper

and Memory Full

Message Manager Mode F/T Mode

Out of Recording Paper and Memory Full

Contents

Main Page i APPROVAL INFORMATION Compilation and Publication Notice Page iii Safety precautions To use the fax machine safely iv Choosing a location IMPORTANT SAFETY INSTRUCTION Page Page Table of Contents vii 1 2 3 5 6 ix 7 8 9 x 10 11 12 13 G S Page 1 - 1 Using this Guide Finding information Symbols used in this Guide 1 Part names Front view Back view 1 - 3 FAX-T104 control panel overview Page 1 - 5 FAX-T106 control panel overview Page 1 - 7 About fax machines Custom features Do you have BTs Call Minder on the phone line? Why should there be problems? How can you avoid possible problems? Fax tones and handshake ECM (Error Correction Mode) 1 - 9 Connections Connecting an external telephone Connecting an external telephone answering device (TAD) Sequence Connections Recording outgoing message (OGM) on an external TAD 1 - 11 Using extension telephones (For U.K. only) Page 2 - 1 About paper Paper specifications for the paper tray Handling and using plain paper 2 Page 3 - 1 User-friendly programming Menu table Memory Storage 3 Navigation keys 3 - 3 Page 3 - 5 Page 3 - 7 4 4 - 2 Setting the Station ID Entering text Inserting spaces Making corrections Repeating letters Special characters and symbols 4 - 4 Setting the Beeper Volume Setting the Speaker Volume Setting the Ring Volume Setting the Phone Line Set PABX and TRANSFER Setting Tone or Pulse dialling mode Page Basic receiving operations Choosing the Receive Mode 5 5 - 2 To select or change your Receive Mode Setting the Ring Delay Setting the F/T Ring Time (FAX/TEL mode only) Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE) (FAX-T106 only) 5 - 4 Fax Detect Printing a reduced incoming fax (Auto Reduction) Reception into memory Receiving a fax at the end of a conversation 5 - 6 Advanced receiving operations Operation from extension telephones For FAX/TEL mode only Remote Call Transfer To transfer a telephone call to the fax machine Changing the remote codes Page Page 5 - 10 Telephone Services Caller ID (Caller IDentification) (U.K. only) Advantages of Caller ID For Business At Home Set the Caller ID to ON How Does the Caller ID Work? The Caller ID Appears on the Display When Your Telephone Rings The Caller ID is Stored in Your Machines Memory 5 - 12 Selecting a Caller ID from the Memory for Call Reply To Activate Certain Network Services When Using Call Reply Clearing the Caller ID Stored in Memory (FAX-T106 only) Printing Caller ID List 5 - 14 BT Call Sign (U.K. only) To enable the machine to work with BT Call Sign (Only with your external phone) How to dial 6 6 - 2 Fax Redial How to fax Automatic transmission Manual transmission Sending a fax at the end of a conversation Basic sending operations Sending faxes using multiple settings 6 - 4 Contrast Fax resolution Multiple Resolution Transmission Cancelling a fax in progress Cancelling a scheduled job 6 - 6 Advanced sending operations Composing the electronic Cover Page Composing your own comments Page Page Page Page Setting up Polled Transmit (Standard) Setup for Polling Transmit with Secure Code 6 - 12 Secure Polling Memory Transmission Out of Memory message Interrupting Delayed Fax and Polled Transmit jobs TX Lock System Page Storing numbers for easy dialling Storing One-Touch Dial numbers 7 options 7 - 2 Storing Speed-Dial numbers Changing One-Touch and Speed-Dial numbers Setting up Groups for Broadcasting 7 - 4 Dialling options Manual dialling On Hook dialling One-Touch dialling Speed-Dialling 7 - 6 Search Pause Mute Answering Calls with the Speaker Phone (FAX-T106 only) Page 8 - 1 Fax Forwarding Setting up Fax Forwarding 8 (FAX-T104 only) Setting Fax Storage Turning off Remote Fax Options Setting your remote access code Page Remote commands Page Message Manager Mode Setting Up Message Manager Setting up voice store 9 (FAX-T106 only) Page Page 9 - 4 Activating Message Manager Mode Message Indicator What Happens When the Memory Is Full? Playing Voice Messages Printing a Fax Message Backup Printing Option Page Setting the Toll Saver ICM Recording Monitor Recording a Conversation Page Remote commands Page Page 10 - 1 FAX settings and activity Customizing the Transmission Verification Report Setting the Journal Period 10 Printing reports How to print a report 11 - 1 Using the fax machine as a copier Copy operations 11 Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge 12 15 16 Trademarks Shipment of the fax machine 13 - 1 13 maintenance Page 13 - 3 Page Page If you are having difficulty with the fax machine 13 - 7 Page Page Page Page G G - 2 Page S - 1 General Copy S Fax I I - 1 The items in all upper case represent LCD messages. A B C G H I J L I - 3 S T U V Accessory List M Using Remote Access Code Exit Remote Operation Change Receive Mode A - 2 Change Fax Forwarding Setting Setting Change Fax Forwarding Play/Record Outgoing Message