4: How to send an I-fax
Sending an Internet fax is the same as sending a normal fax. If you have already programmed the addresses of the destination Internet fax machines as One Touch or Speed-Dial locations, you can send the Internet fax by loading the document into the machine, use the Fax Resolution key to set the preferred resolution and select a Speed-Dial number and pressing Mono/Colour Start. If you wish to manually enter the Internet fax address load the document into the machine and press Shift and 1 simultaneously to change into the “alphabet” dialling mode.
4.1 - Manually entering text
Press Shift and 1 simultaneously to change into the “alphabet” dialling mode.
As you enter the Internet fax address, the address will appear character by character on the LCD panel. If you specify more than 22 characters, the LCD panel will scroll the name to the left character by character. Press Mono Start or Colour Start to send the document. After the document is scanned, it is transmitted to the recipient Internet fax machine automatically via your SMTP server. You can cancel the send operation by pressing the Stop/Exit button during scanning. After the transmission is finished, the machine will return to standby mode. Some E-mail servers do not allow you to send large E-mail documents (the system administrator will often place a limit on the maximum E-mail size). You can enable the Limit Size of the Sent Mail feature. The machine will display Out of Memory when trying to send E- mail documents over 1 Mbyte in size. The document will not be sent and an error report will be printed. The document you are sending should be separated into smaller documents that will be accepted by the mail server. You can enable this feature through the Web Management utility or the LAN function mode.
4.2 - Receiving E-mail or Internet fax
There are 2 ways you can receive E-mail messages:
•POP3 receiving (manually initiated)
•POP3 receiving at regular intervals
Using POP3 receiving the machine must poll the E-mail server to receive the print jobs. This polling can occur at set intervals (for example, you can configure the machine to poll the E-mail server at 10 minute intervals) or you can manually poll the server by pressing the Shift + Mono/Colour Start button. If your machine starts to receive E-mail print jobs, the LCD panel will reflect this activity. For example, you will see Receiving on the LCD panel followed by “xx E-mail(S)”. If you press the Shift + Mono/Colour Start buttons to manually poll the E-mail server for E-mail print jobs and there are no mail documents waiting to be printed, the machine will display No Mail on the LCD panel for two seconds. If your machine is out of paper when receiving data, the received data will be held in the machine's memory. This data will be printed automatically after paper is re-inserted into the machine If the received mail is not in a plain text format or an attached file is not in the TIFF-F format, the following error message will be printed: “ATTACHED FILE FORMAT NOT SUPPORTED. FILE NAME:XXXXXX.doc” If the received mail is too large, the following error message will be printed: “E-MAIL FILE TOO LARGE. If Delete POP Receive Error Mail is ON (default)” then error mail is automatically deleted from the E-mail server
4.3 - Receiving an Internet fax to your computer
When a computer receives an Internet fax document, the document is attached to a mail message that informs the computer that it has received a document from an Internet fax. This is notified in the subject field of the received mail message. If the computer to which you wish to send a document is not running Windows® 2000/XP, Windows Server® 2003 or Windows Vista™ operating system, please inform the computer's owner that they must install some software that can view TIFF-F files. You can use “Microsoft® Imaging” that is supplied with Windows® 2000/XP, Windows Server® 2003 and Windows Vista™.
I-Fax
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