GE 16174120 manual Setup, Recording the Greeting, Reviewing the Greeting, Erasing the Greeting

Setup

Recording the Greeting

Before using your new answerer, you should record a greeting (the announcement callers hear when your answering system answers a call). If you don’t record a greeting, callers hear a default greeting which says,

“After tone, record message.”

NOTE: You can direct callers to leave messages in a specific mailbox by having them press the desired mailbox (1-4) after the greeting plays. If no mailbox is selected, the incoming messages automatically go into mailbox 1.

When recording the greeting, you should be about 6 inches from the unit. This ensures the best recording quality. Eliminate as much background noise as possible.

NOTE: The greeting must be 2 seconds or longer to be valid.

Both types of greetings are recorded by the following:

1.Prepare your greeting.

Sample Single Mailbox Greeting: Hi, this is (use your name here). I can’t answer the phone right now, so please leave your name, number, and a brief message after the tone, and I’ll get back to you. Thanks for calling.

Sample Multi-Mailbox Greeting: Hi, this is (use your name here). We can’t answer the phone right now, so please press 1 to direct your message to (name1), press 2 to direct your message to (name2), press 3 to to direct your message to (name3), press 4 to direct your message to (name4). Leave your name, number, and a brief message after the tone, and we’ll get back to you. Thanks for calling.

2.Hold down the desired GREETING button. The unit displays o1 for greeting A record and o2 for greeting B record.

3.After the tone, say your greeting.

4.Release GREETING A or B when you finish.

Reviewing the Greeting

To review the greeting, press and release GREETING A or B.

Erasing the Greeting

There are two ways to erase your greeting.

1.To erase your greeting while listening to it, press and hold ERASE until the unit announces, “Greeting Erased”. Then record your new greeting.

2.To re-record your greeting from any point, press and hold GREETING A or B. After the tone, say your greeting. Release GREETING A or B when you finish.