Main
Safety Conventions in This Guide
Symbols
i
Contents
1 Before Using the Fax Machine ............................................. 1-1
2 Registering Destinations .....................................................2-1
3 Methods For Entering the Destination ................................. 3-1
4 Sending Faxes ...................................................................... 4-1
ii
5 Receiving Faxes ................................................................... 5-1
6 Using Convenient Fax Functions ......................................... 6-1
iii
7 Using a Connected Telephone ............................................. 7-1
8 Checking Transmission Results and Registration Status ..8-1
9 Fax Settings .........................................................................9-1
iv
10 Troubleshooting .................................................................10-1
11 Appendix .............................................................................11-1
v
Safety Information
About this Operation Guide
vi
General Notice
Legal Notice
Trademark Information
FCC PART 68 REQUIREMENTS
vii
IMPORTANT SAFETY INSTRUCTIONS
CONSERVER CES INSTRUCTIONS
SAVE THESE INSTRUCTIONS
IMPORTANTES MESURES DE SECURITE
viii
CANADIAN IC REQUIREMENTS
CONDITIONS DE L'IC CANADIENNE
Declarations to European Directives
ix
Technical regulations for terminal equipment
Network Compatibility Declaration
x
Introduction
About this Operation Guide
This Operation Guide contains the following chapters. Chapter Contents
xi
Conventions in This Guide
IMPORTANT
The following conventions are used depending on the nature of the description.
Convention Description Example
Caution
Page
1-1
1 Before Using the Fax Machine
Part Names and Functions
Machine
Page
1-4
Operation Panel (Color MFP)
1-5
Operation Panel (Black & White MFP)
1-6
Touch Panel
Enter key and Quick No. Search key
This section explains how to use the Enter key and Quick No. Search key on the operation panel.
Using the Enter key
Using the Quick No. Search key
1-7
Touching the Quick No. Search key in the one-touch screen displays the number entry screen.
1-8
Quick Setup Wizard (Fax Setup)
Fax setup items
Step Setting item Description Reference
1-9
Fax setup procedure
Select a function.
Start the wizard. Follow the instructions on the screen to configure settings.
1-10
Finish.
When setup is finished, press [Finish].
1-11
Before Using the Fax Machine > Setting Date and Time
Setting Date and Time
Set the time difference.
Select the region.
Set the date.
Press [+] or [-] to set each of Year, Month, and Day.
1-12
Before Using the Fax Machine > Setting Date and Time
Set the time.
Press [+] or [-] to set each of Hour, Minute, and Second.
1-13
PBX Setting (Europe only)
Page
2-2
Registering Destinations in the Address Book
Adding a contact
Adds a new destination.
Select the registration method.
Contact addresses can also be registered in the system menu.
2-3
Enter the destination name.
Up to 32 characters can be entered.
Enter the address number.
Enter the fax number.
2-4
Select transmission settings
2Configure the transmission start speed.
3Turn on ECM communication.
To use encrypted communication for transmission, turn on encrypted transmission.
2-5
5Press [OK].
Set a sub address.
Register the destination.
2-6
Adding a Group
Adds a new destination.
Select the registration method.
Designations in the group can also be registered in the system menu.
2-7
Enter the group name.
Up to 32 characters can be entered.
Enter the address number.
Select the members (destinations).
2-8
Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP)
or FAX).
Accept the members.
Register the group.
Editing and Deleting Address Book Entries
Edit and delete the destinations (contacts) you added to the Address Book.
1
Select the destination (contacts) or group to edit.
2
2-10
3
Select the destination (contacts) or group to delete.
2-11
Printing Address List
Select [FAX List (Index)] or [FAX List (No.)].
2-12
Adding a Destination on One Touch Key
Add a new destination (contact or group) on One Touch Key.
Adding a Destination
Add a One-Touch Key.
Press the One-Touch key to be added and press [+].
2-13
Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP) or FAX).
Enter the One Touch Key name.
Up to 24 characters can be entered.
Register the destination.
Editing and Deleting One Touch Key
Edit and delete the destinations you added to One Touch Key.
Select the One Touch Key you wish to edit and press [Menu] followed by [Edit].
Select the One Touch Key you wish to delete and press [(Delete)] (the trash can icon).
Page
3-2
Methods For Entering the Destination > Entering the destination fax number with the numeric keys
Select transmission settings.
Entering the destination fax number with the numeric keys
The procedure for entering the destination fax number with the numeric keys is explained below.
Display the fax number entry screen.
Pressing the number with the numeric keys changes the screen to the fax number entry screen.
Enter the fax number of the receiving system.
3-3
Press [OK].
3-4
Methods For Entering the Destination > Choosing from the Address Book
Choosing from the Address Book
Select a destination registered in the Address Book.
Advanced search by type of registered destination (All, FAX or Group).
3-5
Methods For Entering the Destination > Choosing from the Address Book
Narrow Down: Advanced search by type of registered destination (All, FAX or Group).
Accept the destinations.
3-6
Choosing by One Touch Key
Select the destination using the One Touch Keys.
3-7
Methods For Entering the Destination > Using the Speed Dial key
Using the Speed Dial key
Enter a speed dial number.
Accept the destinations.
3-8
Broadcast Transmission
Enter the fax number
Add a destination.
Press [OK].
3-9
Methods For Entering the Destination > Broadcast Transmission
Select the destination from the Address Book
Select the checkboxes of all destinations and press [OK].
Select the destination from the One-touch keys
Using redial
Press [Recall].
3-11
Using chain dial
Select the chain dial number
Press [Chain].
3-12
Methods For Entering the Destination > Using chain dial
Enter the fax number to be added to the chain number. Select fax number from the Address Book
Select fax number from One-touch key
Use the numeric keys to enter a fax number
Using favorites
For the procedure for registering a favorites, refer to the machines Operation Guide.
Select a favorite.
3-14
4-1
4 Sending Faxes
4-2
Basic transmission procedure
Press the FAX key
Place the originals
Specifying destination
4-3
Select the transmission method
Selecting the functions
Send Start
4-4
Sending Faxes > Basic transmission procedure
Checking the Send Status
Display the send job status screen.
The list of accepted time, destination, and status are displayed for each job.
4-5
Priority Override Send
Select the job to be sent by priority override.
If a broadcast transmission job is in progress...
4-6
Cancelling the Transmission
Cancelling Memory Transmission (while originals are being scanned)
Press the Stop key.
Cancelling Memory Transmission (during communication)
Canceling Transmission
4-7
Sending Faxes > Basic transmission procedure
Cancelling Transmission (during communication)
Follow this procedure to break the connection and stop transmission/reception.
Disconnection of communication.
Fax transmission functions
4-9
Original scan settings
Select the original size.
Original Size Selection
Specify the original size to be scanned.
Press [Functions] and then [Original Size].
Original Orientation
Duplex
Select the type and orientation of the binding based on the original.
For direct transmission, you cannot use [2-sided].
4-11
Selecting the FAX Resolution
4-12
Select the resolution.
Selecting the Density
Adjust the density automatically or manually.
Selection of Original Image
Select original image type for best results.
4-13
Continuous Scan
4-14
Direct Transmission
Cancelling Direct Transmission
4-15
Manual Send
Dial the destination.
4-16
Delayed Transmission
4-17
Sending Faxes > Delayed Transmission
Use [+]/[-] or the numeric keys to enter the transmission start time.
4-18
Sending Faxes > Delayed Transmission
Cancelling and Sending Delayed Transmissions (Queued)
Canceling a job and immediate transmission. Canceling a job
Select the job you want to cancel and press [Cancel].
Immediate transmission
Standby Transmission
4-20
Interrupt Send
Load the originals to be sent using Interrupt Send.
Press [Direct].
Set the destination, and press the Start key.
4-21
Job Finish Notice
Send e-mail notice when a job is complete.
4-22
Sending Faxes > File Name
File Name
Add a file name. Additional information such as Job No. and Date and Time can also be set.
5-1
5 Receiving Faxes
5-2
Fax reception
Reception Method
5-3
Receiving Faxes > Fax reception
Checking and Changing the Reception Method
Select the reception method.
For FAX Automatic Reception, select [Auto (Normal)].
5-4
FAX Automatic Reception
Flow of reception
Reception Starts
5-5
Reception Print
5-6
Receiving Faxes > FAX Automatic Reception
Canceling reception (Disconnection of communication)
Disconnection of communication.
When communication is disconnected, reception stops.
5-7
Manual Reception
Flow of reception
The machine receives a call.
Press [Manual RX].
5-8
Fax reception functions
5-9
Receiving Faxes > Fax reception settings
Selecting the paper size.
Fax reception settings
Media Type for Print Output
Specify the paper type to be used for print output of the received fax.
For more information about configuring settings, refer to Default fax settings on page 9-2.
Setting the cassette for the print output of received faxes
Reception Date/Time
Duplex Print Output
Page
6-1
6 Using Convenient Fax Functions
6-2
Memory Forwarding
Type of Forwarding Destination
Setting Forwarding
Use the procedure below to set forwarding.
Select [On] or [Off] whether to forward or not to forward the received documents.
Registering Forwarding Destination
Use the procedure below to register a forwarding destination.
6-4
Press [End].
Changing and Deleting Registration Contents
Use the procedure below to change or delete registration contents.
Press [] and change the destination.
For details on character entry, refer to Character Entry Method on page 11-2.
6-5
Forwarding Time Setting
Register the start time and end time between which forwarding is enabled.
6-6
File Format Setting
Enter the time on the 24 hours system.
6-7
Select [PDF], [TIFF], or [XPS]. If PDF is selected, select [Off], [PDF/A-1a], or [PDF/A-1b].
File Separation
To create one file per page, select [Each Page].
6-8
E-mail Subject Add. Info Setting
6-9
FTP Encrypted TX Setting
Specify whether to use FTP encryption when you send data.
6-10
Print Setting
You can set whether the machine should print received originals when forwarding them.
File Name Registration
6-11
1Enter the file name.
2Set additional information.
File name sample
Settings for Forwarding from COMMAND CENTER (Memory Forwarding)
6-13
Sub Address Box Function
Sub Address Box
Sub Address Communication
Sub Address
6-14
Registering a Sub Address Box
Up to 20 Sub Address Boxes can be registered.
1Enter a box name and sub address.
Sub Address Boxes can also be registered in the system menu.
6-15
2Set the owner
Select the owner of the box. 3Select shared settings
[Owner] will appear when user administration is turned on.
[Permission] settings will appear when user accounting is turned on and an [Owner] is set.
Changing/Deleting Sub Address Box
Sub Address Boxes can also be changed/deleted in the system menu.
6-17
Changing/Deleting
1Select the box
Press the box that you want to change and change the settings. 2Change the box name.
3Change the box number.
Printing Originals from a Sub Address Box
To print the originals that have been sent to a Sub Address Box, use the following operation.
6-19
Selecting the Originals.
Set Delete after Print and enter a file name, and press the Start key. Printing starts.
Checking Details
You can use the procedure below to check the details of documents forwarded to a Sub Address Box.
6-20
Selecting the Originals.
6-21
Deleting Originals after Printing from a Sub Address Box
To automatically delete the originals printed form the Sub Address Box, use the following operation.
The original is deleted after printing.
Deleting Originals from a Sub Address Box
Use the procedure below to delete an original that you have forwarded to a Sub Address Box.
Printing a Sub Address Box List
The list can be printed when user login has been enabled and the machine is logged in with
6-23
Sub Address Transmission
FAX Reception Box
6-24
2Enter the sub address.
Press [OK].
6-25
Send Start.
6-26
Polling Communication
Polling Transmission
Deleting Originals After Polling Transmission
6-27
Overwrite Setting
6-28
Using Polling Transmission
Press the Document Box key.
Select the functions
Function Description
6-29
Start storing.
Cancelling Polling Transmissions
6-30
Polling Reception
Sub Address Bulletin Board Reception
6-31
Using Polling Reception
Turn on polling reception.
For details, refer to Methods For Entering the Destination on page 3-1.
Press the Start key. The operations for reception begin.
Page
6-33
Printing from a Polling Box
Use this procedure to print an original stored in a Polling box.
Select the original.
Enter a file name and set Job Finish Notice, and press the Start key. Printing starts.
6-34
Checking Details
Use this procedure to check the details of an original stored in a Polling box.
Select the original.
6-35
Deleting Originals in a Polling Box
To de lete
6-36
Encryption
Registering an Encryption Key
6-37
Finish registration.
Press [End].
Up to 20 encryption keys can be registered.
Use numbers (0 to 9) and alphabetical letters (A to F) to register the encryption key.
Changing and Deleting Registration Contents of Encryption Key
Press [] for the encryption key you want to change, enter the new encryption key, and press OK.
Select the encryption key you want to delete, and press [(Delete)] (the trash can icon).
6-39
Finish changing/deleting.
Using the Encrypted Transmission
Register the encryption key ahead of time.
6-40
Turn on encrypted transmission.
2Select [On] for encryption.
3Select the encryption key number.
6-41
4Select the encryption box.
Press [OK].
Send Start
Press the Start key. The transmission will start.
Setting the Encrypted Reception
To conduct encryption communication operating the receiving system, follow the steps below.
Register the encryption key ahead of time.
Register the encryption key that you decided upon with the sender.
Turn on encrypted reception.
Network FAX
Flow of Network FAX Sending
Flow of Network FAX Receiving
6-44
Setup
Flow of Setup
Machine Registration
Network FAX Driver Operation Guide
Installing the Network Fax Driver
Basic Transmission
Page
Page
6-49
Configuring the Driver Default Settings
Select settings.
Page
7-2
FAX/TEL Auto Switch Reception
7-3
Answer the call.
7-4
FAX/Answering Machine Auto Switch Reception
Page
7-6
DRD Reception (Available for inch versions only)
Page
Manual Send
7-9
Manual Reception
Lift the handset.
Check if the telephone line has connected to the fax of the sending system.
Press [Manual RX].
Replace the handset.
Remote Switch Function
The connected telephone set makes a ringing tone.
Press the remote switch dial number (2 digits).
Page
8-2
Various Tools for Checking Transmission Results and Registration Status
8-3
Checking Transmission Results and Registration Status > Checking FAX Job History
Use [ ] or [ ] to scroll up and down.Use [ ] or [ ] to scroll up and down.
Checking FAX Job History
Display the history of the latest 100 each of send and receipt results on the display for checking.
Displaying Job Log Screen
Check
8-4
Printing Administrative Reports
Send Result Reports
8-5
Report for Job Canceled before Sending
Send Result Report
Press [Off], [On].
Print a send result report when the job is canceled before being sent.
Send Result Report
FAX RX Result Reports
Press [Off] (not to print), [On] (to print), or [Error/SubAddress].
Use [] or [] to
FAX RX Result Report
8-7
Activity Report
Printing Activity Reports
The latest 50 sent or received fax data are printed as a report.
Use [ ] or [ ] to
8-8
Automatic Printout
An activity report is printed out automatically after every 50 faxes sent or received.
Press [Outgoing FAX Report] or [Incoming FAX Report].
Press [Off] (not to print) or [On] (to print).
8-9
Status Page
A status page is printed.
8-10
Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail
Reporting FAX Receipt Result by E-mail
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
8-11
Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail
Select from the address book
Enter the E-mail address
8-12
Confirmation Screen of Destinations
Check all destinations.
Change a destination.
8-13
Checking Transmission Results and Registration Status > Confirmation Screen of Destinations
Press [Check].
When you have finished checking all destinations, press [Check].
Start se nding
9 Fax Settings
9-2
Default fax settings
This section explains the fax settings in the system menu.
Operation method
The system menu is operated as follows:
9-3
System Menu Settings
9-4
Report
Result Report Setting
Report Print
Admin Report Settings
9-5
Cassette/MP Tray Settings
Multi Purpose Tray
Select paper size and media type for Cassette 1 to 4 and multi purpose tray.
Cassette1 (to 4)
Cassette 4 cannot be used on a Color MFP.
Common Settings
TX/RX Common
Sound
Function Defaults
FAX
9-7
Transmission
Reception
9-8
TX/RX Restriction
Forward Settings
Adjustment/Maintenance
9-10
Transmission Restriction
9-11
Registering Permit FAX No.
9-12
Add a permit fax number.
Use the numeric keys to enter Permit FAX No, and press [OK]. Up to 20 digits can be entered.
To register another permit fax number, repeat step 2.
Changing and Deleting Permit FAX No.
9-13
Press [] for Permit FAX No. you want to change, and enter the new number.
Select Permit FAX No. you want to delete, and press [(Delete)] (the trash can icon).
For the procedure for entering a number, refer to Registering Permit FAX No. on page 9-11.
9-14
Registering Reject FAX No.
Add a Reject FAX No.
Use the numeric keys to enter Reject FAX No, and press [OK]. Up to 20 digits can be entered.
To register another Reject FAX No, repeat step 2.
Up to 25 Reject FAX numbers can be registered.
Changing and Deleting Reject FAX No.
Press [] for Reject FAX No. you want to change, and enter the new number.
For the procedure for entering a number, refer to Registering Reject FAX No. on page 9-14.
9-16
Select Reject FAX No. you want to delete, and press [(Delete)] (the trash can icon).
Registering Permit ID No.
Up to 10 Permit ID numbers can be registered.
9-17
Add a Permit ID No.
Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999), and press [OK].
Changing and Deleting Permit ID No.
9-18
Press [] for Permit ID No. you want to change, and enter the new number.
Select Permit ID No. you want to delete, and press (Delete) (the trash can icon).
For the procedure for entering a number, refer to Registering Permit ID No. on page 9-16.
9-19
Setting Send Restriction
9-20
Setting Reception Restriction
9-21
Unknown Number Reception
9-22
Unusable Time
9-23
Fax Settings > Unusable Time
Set the unusable time
Use [+]/[-] or the numeric keys to enter the start time and end time, and press [OK].
Set the cancel code
Account Management
9-25
Logging in when User Accounting has been Enabled
Normal login
Enter the login user name.
Enter the login password.
9-26
Log in.
Simple Login
9-27
Logging in when Job Accounting has been Enabled
Login
Enter the account ID.
Log in.
Page
10-2
Indicators During Sending/Receiving Operation
Responding to an Attention Indicator Flashes
10-3
Precautions When Turning Power OFF
10-4
Troubleshooting > Error Messages
Error Messages
10-5
Troubleshooting > Error Code List
Error Code List
10-6
Troubleshooting > Error Code List
Error Code Possible Cause/Action
10-7
Troubleshooting > Troubleshooting
Troubleshooting
10-8
Troubleshooting > Troubleshooting
Symptom Checkpoint Corrective Action Reference
11-1
11 Appendix
Character Entry Method
Entry Screens
Page
Entering Characters
11-5
Appendix > Specifications
Specifications
Specifications are subject to change without notice.
11-6
Menu Map
11-7
11-8
11-9
11-10
Received FAX Sizes and Paper Priority (Inch Model)
Same Size Override
11-11
Received FAX Sizes and Paper Priority (Metric Model)
Same Size Override
Index-1
Index
Numerics
A
B
C
Index-2
N
O
P
Q
Index-3
T
U
V