Mitel 8568 Telephone Feature Descriptions

Mitel® 8568 Telephone User Guide – Issue 2, June 2010 Page 3

Getting Started

Telephone Feature Descriptions

The following sections describe default configurations. Your telephone may be programmed

differently. Contact your system administrator for more information. See “About Your Telephone”

on page 2 for telephone feature locations.

Handset

The handset provided with this equipment is hearing aid compatible (HAC). If you are using a

headset or if you are in Handsfree Mode, you do not need to use the handset. See “Headset

Instructions” on page7 and “Using Handsfree Mode” on page 31 for more information.

Display

The display provides a six-line, 16-character viewing area for using features and identifying

callers. When idle, the display shows user information and the time and date.

Menu Buttons

The telephone has eight dynamic menu buttons at the top of the display that change depending

on the feature and menu currently shown. You can use the menu buttons to view and select

feature options.

Ring/Message Indicator

The Ring/Message Indicator flashes or stays lit to indicate call, message, and feature activity.

For more information about messaging features, see “Messages” on page 49. Ring/Message

Indicator signals are described in the following table.

Speaker

The speaker provides audio for handsfree calls and background music. See “Using Handsfree

Mode” on page31 for information about handsfree calls. See “Listening to Background Music”

on page 12 for more information about background music.

Indicator Signals Description

Rapidly flashing You have an incoming call.

Slowly flashing You have a waiting message or callback message.

On You are on a call or using a feature.

Off Your telephone is idle.

NOTE The 8568 Telephone uses enhanced speakerphone (both parties cannot talk at the

same time).

Contents

Main Page Mitel 8568 Telephone Quick Reference Guide Feature Buttons Commonly Used Feature Codes Answering Calls Placing Emergency Calls Placing Internal (Intercom) Calls Placing External Calls Redialing External Numbers Notice Important Safety Instructions and Precautions Programming Emergency Numbers Safety Notices Maintenance and Repair Power Requirements Software Updates Product Disposal Instructions CAUTION Telephone Usage WARNING Notice to Canadian Customers Notice to U.S. Customers Notice to European Customers Page Contents Getting Started 1 Personalizing Your Telephone 9 Answering and Placing Calls 23 Call Features 31 Messages 49 Hunt Groups 55 Page Getting Started Welcome About Your Telephone Telephone Feature Descriptions Handset Display Menu Buttons Ring/Message Indicator Feature Buttons Dialpad Buttons Programmable Buttons Software Updates Telephone Signals Comfort and Safety Tips Headset Instructions Page Personalizing Your Telephone Adjusting the Viewing Angle Installing Designation Cards Changing Volume Levels Changing the Ring Tone Adjusting the Display Contrast Listening to Background Music Changing the Language Using the Dialpad Buttons to Enter Characters Page Page Using Programmable Buttons Default Access Codes Outside Line Access Codes Extension Numbers Default Feature Codes Page Page Viewing Button Assignments Resetting Programmable Buttons Resetting the Telephone to the Default Settings Switching Keymaps Activating Door Relay Page Answering and Placing Calls Answering Calls Answering Waiting Calls Using Automatic Call Access Redirecting Calls Using Automatic Trunk Answer Placing Calls Placing Emergency Calls WARNING Placing Internal Calls Requesting a Callback (Queuing the Telephone) Using Camp-on Placing External Calls Redialing a Number Using Speed Dial Using System Speed Dial Using Station Speed Dial Storing Station Speed-Dial Numbers Deleting Station Speed-Dial Entries Assigning Speed-Dial Numbers to Programmable Buttons Using the Directory Using Account Codes Call Features Using Handsfree Mode Using Ring Intercom Always Using Mute Placing Calls On Hold Entering a Hookflash Transferring Calls Transferring Calls to Other Extensions Viewing Your System Information Viewing Caller ID Information Forwarding Calls Manual Call Forwarding System Forwarding Using Dynamic Extension Express Placing Conference Calls Adding a Conference Party Transferring a Conference Dropping Out of a Conference Ending a Conference and Placing all Parties on Hold Using Record-A-Call Using Group Listen Using Call Logging Using Secondary Extension Buttons Using Configuration Assistant Changing Your Station Password Accessing Configuration Assistant Changing the Dynamic Extension Express Settings Changing the DND Settings Changing the Manual Call Forwarding Settings Using Remote Programming Changing the Dynamic Extension Express Settings Changing the DND Settings Changing the Manual Call Forwarding Settings Changing the Station Password Page Messages Leaving Messages at Other Extensions Viewing and Responding to Messages * Canceling Messages Left at Other Extensions Using Do-Not-Disturb (DND) Using Reminder Messages Paging Other System Users Placing a Page Announcement Enabling or Disabling the Page Feature Page Hunt Groups Logging in to ACD Hunt Groups Logging out of ACD Hunt Groups Stopping the ACD Hunt Group Wrap-up Timer Other Hunt Group Features Requesting Agent Help Diverting Hunt Group Calls Hunt Group Supervisor Features Accepting or Rejecting Agent Help Calls Monitoring Calls Stealing Hunt Group Calls Using Barge-In Page Troubleshooting Contact Information Error Messages Troubleshooting Troubleshooting Tips Page Page Index A B C Page 66 D E F G H I K L M N R S T V W