Oki B4545 MFP W

3

WELCOME

You have just acquired a new generation communications terminal from Oki Data

and we congratulate you on your choice.This multi-function terminal is capable of

faxing, printing and scanning and furthermore can be used for Internet

communications. Your terminal will meet all your professional requirements.

This User's Manual presents the following model:

It combines power, user-friendliness and simplicity thanks to its navigator, its

multitask access and its direct access directory.

Providing access to the Internet, your terminal lets you, depending on model:

• send and receive faxes to E-mails thanks to the Fax to E-mail function

• send and receive E-mails

You can also print to PCL® 6 and SGScript 3 formats (emulation of Postscript®

level 3 language).

We strongly encourage you to spend a little time reading this Manual, so that you

can use the numerous features of your terminal in the best possible manner.

List of accessories1

The following additional accessories are available for these models:

• Directory card.

• 500-page paper tray

• Duplex unit

Consumables

Refer to the last page of this user manual for the references.

Model Equipment

B4545 MFP

• Duplex unit scanner color

•Fax Modem

• 20 ppm Black & White laser printer

• 250 sheet paper tray

•USB Interface

• Parallel Interface

• LAN 10/100 Base T

• Companion Suite Pro PC

•Paper Port 9

1. The list of accessories is subject to change without prior notice.

Contents

Main B4545 MFP Users Guide Copyright Information Document Information__ ______________________________ Disclaimer__________________________________________ Trademark Information ____________________________ ___ W List of accessories Model Equipment B4545 MFP Contents Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Setting your terminal . . . . . . . . . . . . . . . . . . . . . 38 Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 Page Console I Installing your terminal Installation requirements Operational precautions Terminal The following describes precautions for using the terminal. Caution - Unpacking the box + 10 + 123 45 67 89 Unpacking the optional paper tray + 3 1 2 Unpacking the duplex unit (optional) Description Page Page Loading paper Page Adjusting the original document output tray + Loading paper in manual mode + Installing the second paper tray (optional) Page Installing the Duplex unit (optional) Page Page Connections Telephone and LAN connection Power line connection and switch on GETTING STARTED Page The display screen ACCESS TO FUNCTIONS Menu-driven access + Press the + Use the or + +When in the selected menu, use the or navigator arrows + GUIDE TO FUNCTION LIST Page Page Page Page Page Page SETTING YOUR TERMINAL + Summer time / winter time setting Page + Language + Local prefix Caution - Prefix Defining the minimal size Defining the local prefix + Transmission report + Document feed type BEFORE RECEPTION Fax answering machine Saving an access code + Activating or deactivating the answering machine + Print fax messages stored in the memory + Reception without paper + Number of copies Page Page TECHNICAL PARAMETERS + + With the keys or Page Page LOCAL AREA NETWORK (LAN) SETTINGS Caution - LOCAL NETWORK SETTINGS Automatic configuration + Page + SNTP server configuration + + + Page M ESSAGE SERVICE AND THE I INITIALIZATION PARAMETERS Access to connection and message service parameters + + + + + + + Access to servers parameters + + + + Sample Internet settings for the terminal (56 kbps modem) Page S Standard settings Selecting the connection type + Selecting the transmission type Changing the connection period (PERIODIC type) + Modifying the connection time(s) (SET TIMES type) + After selecting the SET TIMES mode, use the and Selecting the print mode for the deposit notice Page + + INTERNET CONNECTION Immediate connection to the Internet Programmed connection Menu Description DEACTIVATING THE INTERNET FUNCTION MESSAGE SERVICE AND THE LAN INITIALIZATION PARAMETERS Access to connection and message service parameters + Access to servers parameters + + + + Sample LAN settings for the terminal message service Servers smtp authent. D CREATING CONTACT RECORD ADDING A RECORD + + + + C REATING CONTACT ADDING A LIST ADDING OR DELETING A NUMBER FROM THE LIST + Select the contact list (L) by means of the or + CONSULTING A RECORD OR A LIST + MODIFYING A RECORD OR A LIST + Use the or + DELETING A RECORD OR A LIST PRINTING THE DIRECTORY IMPORTING A DIRECTORY THE FILE STRUCTURE Page Caution - P + + + EXPORTING A DIRECTORY + LDAP C + + Sample LDAP settings for the terminal ACCESSING SERVER CONTACTS O S 1 DOCUMENT DEPOSITING Scanner From the automatic feeder tray CHOOSING THE RESOLUTION/CONTRAST Resolution + Contrast + D From the directory Using the last number dialed key Page T RANSMISSION OVER PUBLIC SWITCHED TELEPHONE NETWORK (PSTN) Immediate transmission Delayed transmission + Transmission with auto redial + + + + + Rerouting Activate rerouting Tx forwarding + Using the keys or + T RANSMISSION OVER THE I Sending a black and white document to an E-Mail address + Sending a color document to an E-mail address + Sending a typed message to an E-Mail address Page Page Scan to Disk TRANSMISSION WAITING QUEUE Immediately perform transmission from the waiting queue + Consult or modify the waiting queue + Page CANCELLING A TRANSMISSION IN PROGRESS + R RECEPTION OVER THE PUBLIC SWITCHED TELEPHONE NETWORK (PSTN) RECEPTION OVER THE INTERNET C LOCAL COPY Standard copy + Duplex photocopies (With optional) duplex unit installed) + "Sophisticated" copy + + Using the keys or + + Using the keys or Scanner and printer settings Page LOCAL COPY MENU Number of copies Mode selection Page Duplex mode (With optional duplex unit installed) Zoom selection Origin selection Assembled copy selection (collating) Resolution selection Contrast selection + Adjust the contrast using keys and DESCRIPTION OF ID CARD MODE + + With keys and + + With keys and + With keys and + P APER Default tray for local copy With same paper format in both trays With different paper formats in the trays Default tray for internal printing With the parameter set for one of the 2 trays: UPPER or LOWER Default tray for fax printing Default tray for PC printing OTHER FUNCTIONS L P RINTING THE FUNCTIONS PRINTING THE TERMINAL SETTINGS FONT PRINTING C DEPOSIT AND POLLING Page Page L Entering the locking code Locking the keyboard Locking the numbers Locking the Internet settings Locking the Media SCAN TO PC DEPARTMENT CODE F UNCTION MANAGEMENT BY THE Activating the department code + Using the browsers or + Deactivating the department code Creating a department code Deleting a department code Printing a department code Printing the department report + USE OF THE DEPARTMENT CODES BY A DEPARTMENT + CHARGE CODE ENTERING THE CHARGE CODE USB MEMORY KEY U SE OF THE USB MEMORY PRINT YOUR DOCUMENTS Print the list of files located in the key + + + Print the files located in the key DELETE YOUR FILES LOCATED IN THE KEY + ANALYSE THE USB MEMORY KEY CONTENT + + + SAVE A DOCUMENT ON A USB MEMORY KEY + Caution - MAIL BOX (MBX FAX) Page MBX Creating an MBX Modifying the features of a MBX Printing the contents of a MBX Deleting a MBX Printing the MBX list MBX deposit in your fax MBX deposit in a remote fax MBX polling from a remote fax M Maintenance General Replacing the consumables (toner and drum) Replacing cartridges Caution - Page Page Page Page Page Page + Page Page Cleaning Cleaning the scanners reading devices When one or more vertical lines appear on transmitted copies or faxes, follow these steps : Cleaning the printer + + + Page Servicing Scanner calibration + Incidents Communication errors Transmission from the feeder Transmission from memory Communication error codes General codes Page Internet codes Printer errors Error messages Page Printer paper jam Paper jam at the feeders and trays + Page Scanner incidents Scanner paper jam Miscellaneous incidents Terminal packing and transportation Characteristics Unit characteristics File format: S SAFETY WARNING C Toner cartridge:52116101 Drum cartridge:56120301 Consumable characteristics Service and Support First... 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