Polycom IP 430 manual Do not Disturb, Call Lists, Voice Mail, Speed Dialing, Contact Directory

DO NOT DISTURB

Press and select Features, and then select Do not disturb to prevent the phone from ringing on incoming calls. A Do Not Disturb icon appears for all lines to confirm that Do Not Disturb is enabled.

Press and select Features, and then select Do not disturb again to turn off Do Not Disturb.

CALL LISTS

Press , then select Features followed by Call Lists. Information on respective calls will be displayed.

From this screen, choose the appropriate soft key:

1.Edit to amend the dial string before dialing.

2.Dial to return the call.

3.Info to view detailed call information.

4.Save to store the contact to the Contact Directory.

5.Clear to delete the call from the list. Press the Exit soft key to return to the idle display.

To quickly view respective call lists from the idle display:

Press for Placed Calls.

Press for Received Calls. Press for Missed Calls.

VOICE MAIL*

Message Waiting Indicator on the front of the phone and individual line indicators will flash and the stutter dial tone in place of normal dial tone will sound to indicate that message(s) are waiting at the message center.

To listen to voice messages:

1.Press .

2.Follow voice prompts to listen to messages.

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*- Voice Mail is an optional feature that must be configured on the call server. Particulars and menu options may vary.

SPEED DIALING

To assign a speed dial index, see CONTACT DIRECTORY below.

To dial a contact assigned to a line key, press the corresponding line key.

To quickly view the speed dial list from the idle display, press .

CUSTOMIZING YOUR PHONE

CONTACT DIRECTORY

To add a contact in your local phone directory:

1.Press , then Features followed by Contact Directory.

2.Press the More soft key, then the Add soft key to enter another contact into the phone’s database.

3.Enter first and/or last name from the dial pad. Press the 1/A/a soft key to select between numeric and upper / lower case alphanumeric modes. Press the Encoding soft key to access special characters in other languages if necessary.

4.Enter a unique contact phone number (not already in the directory).

5.Change the Speed Dial Index if desired. It will automatically be assigned the next available index value.

6.Modify the remainder of the fields (Ring Type, Divert Contact, Auto Reject, and Auto Divert) if desired.

7.Press the Save soft key to confirm or the Cancel soft key to abandon the

changes, then press or the Exit soft keys to return to the idle display.

Contacts can be easily added from Call Lists. For more information, see CALL LISTS section above.

To search for a contact:

1.Press , then Features followed by Contact Directory.

2.Press the More soft key, and then the Search soft key.

3.Using the dial pad, enter the first few characters for First or Last names.

4.Press the Search soft key to search for contacts. Searches are case insensitive. Dial successful matches from the resulting search screen.

To edit a contact:

1.Press , then Features followed by Contact Directory.

2.Search for contact (see above).

3.Press the Edit soft key and make the necessary changes.

4.Press the Save soft key to confirm or the Cancel soft key to abandon the

changes, then press or the Exit soft keys to return to the idle display.

VOLUME ADJUSTMENT

Press the volume keys to adjust handset, headset, and hands- free speaker volume during a call. Pressing these keys in idle state adjusts the ringer volume.

To conform to regulatory requirements, handset and headset volume will return to a preset level after each call, but the configuration can be changed by your system administrator. Hands-free volume settings will be maintained across calls.

RING TYPE

You can select different rings to match your preferences and distinguish between calls on lines.

To change the incoming ring:

1.Press .

2.Select Settings, followed by Basic, and then Ring Type.

3.Using or , highlight the desired ring type. Press the Play soft key to hear the selected ring type.

4.Press the Select soft key to change to the selected ring type.

5.Press or the Exit soft keys to return to the idle display.

DISTINCTIVE RINGING / CALL TREATMENT

You can set distinctive incoming ringing tones for different contacts in your local directory.

To set a distinctive ring for a local contact:

1.Press , then Features followed by Contact Directory.

2.Search for the contact (see CONTACT DIRECTORY above).

3.Press the Edit soft key and scroll down to Ring Type.

4.Enter a number corresponding to one of the ring types available (see RING TYPE above).

5.Press the Save soft key or the Cancel soft key to abandon the

change, then press to return to the idle display.

HEADSET MEMORY MODE

For permanent or full-time headset users, there is an option to default all calls to the headset.

To enable Headset Memory Mode:

1.Press and select Settings followed by Basic, Preferences, and Headset Memory.

2.Use and and press the Select soft key to enable Headset Memory Mode.

To activate Headset Memory Mode:

Press twice. The Headset icon will flash.

To disable Headset Memory Mode: Repeat steps 1 and 2 and select Disable.

SoundPoint IP 430 Quick User Guide. 1725-12440-001 Rev A. 12/2006 2