Scanner Option
Type
Operating Instructions
Scanner Reference
Getting Started
Page
Manuals for This Machine
❖Manuals for DeskTopBinder Lite
[Setup]
[Start]
❖Other manuals
TABLE OF CONTENTS
1. Getting Started
2. Sending Scan Files by E-mail
3. Sending Scan Files by Scan to Folder
4. Storing Files
5. Delivering Scan Files
6. Using the Network TWAIN Scanner Function
7. Configuring/Registering Scan Settings
8. Troubleshooting
9. Initial Scanner Setup
10.Appendix
Page
How to Read This Manual
Page
1. Getting Started
Control Panel
10.Operation switch
11.Function status indicators
12.Function keys
13.Number keys
14.{#} key (Enter key)
Network Scanner
Scan to Folder
A scan file can be sent to the FTP server folders or the shared Windows folders
on the same network
p.31 “Sending Scan Files by Scan to Folder”
2.FTP server
p.43 “Storing Files”
1. This machine
2. Client computer
For details about Web Image Monitor, see the Web Image Monitor Help
Network Delivery Scanner
A scan file from the originals scanned by the machine is stored in the delivery
server and delivered to the folders of client computers on the same network
p.57 “Delivering Scan Files”
3. Client computer
Network TWAIN Scanner
p.69 “Using the Network TWAIN Scanner Function”
Scanner
❒Press [Exit] to use functions other than the network TWAIN scanner function
Installing Software
Page
User Authentication
User Code Authentication (Using the Control Panel)
Log Off (Using the Control
Programming E-mailAddresses and Folders
Specifying How to Start Scanning
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2. Sending Scan Files by E-mail
Preparation for Sending by E-mail
E-mailScreen
The e-mailis as shown
panel, it is highlighted like . Keys that cannot be selected appear like
1.Destination field
Prev.]
Sending Scan Files by E-mail
Procedure for Sending E-mail
[To]
[Cc]
[Bcc]
Selecting a destination from the list
A Select the destination
Manual entry of an e-mailaddress
APress [Manual Input]
BEnter the e-mailaddress
CPress [OK]
[ProgDest]
❒It is necessary to differentiate between uppercase and low- ercase letters
DPress [OK]
ESelect a destination
FPress [Exit]
Searching for a destination in the LDAP server
[Name]
[Search Criteria]
[Search Beginning Word]
[Search End Word]
[Exact Match]
Checking selected destinations
G Select the file type if necessary
APress [Attached File]
BPress [File Type]
CSelect the file type of the file
B Select the sender
Using a registration number to specify a sender name
[Return Receipt] are displayed
Searching for a sender
BPress []
CPress [User (Dest.) Name]
Address]
D Enter part of the sender name
[Us- er (Dest.) Name]
FSelect the sender
BPress [Attach Subject]
CSelect the subject [Urgent]
DPress [Manual Input]
EEnter the subject “New prod- uct appearance”
FPress [OK]
Simultaneous Storage and Sending by E-mail
[Select Stored File]
A Make settings for the original, such as orientation and output tray
B Make the scan settings
C Specify the destination
E Press [Store File]
F Make sure [Send & Store] is select- ed
[Send & Store]
G Specify file information if neces- sary
H Press [OK]
Checking the E-mailResults
3.Sending Scan Files by Scan to Folder
Preparation for Sending by Scan to Folder
Scan to Folder Screen
The Scan to Folder screen is as shown
3.Scan to Folder icon ()
5.[Enter Destination]
[Enter Destination]
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Sending Scan Files by Scan to Folder
Procedure for Sending by Scan to Folder
Selecting a destination folder from the list
A Select the destination folder
B To select more destination fold- ers, repeat step A
Using a registration number to select a destination folder
C To select more destination fold- ers, repeat step B
APress [Enter Destination]
BPress [SMB]
[SMB]
C Press [Manual Input] on the right side of the path field
D Enter the path for the folder
M Check the connection test re- sult, and then press [Exit]
NPress [OK]
OTo enter more destinations, re- peat steps A to N
Specifying a folder in the FTP server
BPress [FTP]
M Enter the password
To change the port number which is set in
PPress [Connection Test]
Q Check the connection test re- sult, and then press [Exit]
RPress [OK]
[Up One Level]
D Select the client computer that has the destination folder
E Select the destination folder
GPress [OK]
Searching for a destination folder in the destination list
[Search by Dest. Name] and [Search by Folder Name]
ESelect a destination folder
BPress [File Type]
CSelect the file type
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Checking the Scan to Folder Results
4. Storing Files
Storing Files
Storage Procedure
E Make the settings for storing scan files
APress [Store File]
BPress [Store Only]
[Store Only]
B Specify file information
Specifying a user name
APress [User Name]
BSelect the user name
Specifying file information
Specifying a file name
APress [File Name]
BEnter the file name
Specifying a password
APress [Password]
Displaying the List of Stored Files
Viewing the List
The list of stored files has the following elements
❒Depending on the security settings, certain files may not be displayed
❖When using the network delivery scanner, e-mail,or Scan to Folder function
❖When displaying information of a selected stored file
Searching for Files
Searching by user name
A On the screen with the list of stored files, press [Search by User Name]
[Manage / Delete File]
[Send]
Page
C To select multiple files, repeat step B
[Display Selection]
D Press [OK]
E Switch the destination list if nec- essary
Checking Stored Files from a Client Computer
Viewing a list of stored files using
DeskTopBinder
Viewing a list of stored files using Web Image Monitor
[Help]
Managing Stored Files
C Select the file for which you want to change the file information
4Note
D Change the file information
Changing the user name
APress [Change User Name]
Changing the password
APress [Change Password]
B Enter a new four to eight digit number as the password using the number keys
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5. Delivering Scan Files
Preparation for Delivering
Network Delivery Scanner Screen
The network delivery scanner screen is as shown
1.Network delivery scanner icon ()
2.Destination field
3.[Registration No.]
Delivering Scan Files
{Clear/Stop} key
BTo select more destinations, re- peat step A
CTo select more destinations, re- peat step B
Searching for a destination
BPress [Search Address Book]
CPress [Search by Dest. Name]
[Search by Comment]
D Enter part of the destination
5 name
G Specify the sender (sender of the file) if necessary
A Press [Attach Sender's Name]
F Select a sender
H Specify [Return Receipt] if neces- sary
I Specify a subject if necessary
APress [Attach Subject]
BPress the subject [Urgent]
Simultaneous Storage and
Delivery
D Specify the sender and a subject if necessary
G Make settings for file information if necessary
Checking the Status of Delivery
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6.Using the Network TWAIN Scanner Function
Preparation for Using the Network TWAIN Scanner
Scanning Originals
E Place originals
F If you have further originals, repeat Step E
G After completing scanning, click [Cancel] on the computer display
H A message appears on the computer display. Click [OK]
J Save the scan file in DeskTop- Binder
Page
7.Configuring/Registering Scan Settings
Specifying Scan Settings
❖Scan Size
Select the size of the original to be scanned
[Auto Detect]
[Custom Size]
[Auto Detect]
Specifying the Orientation and Output Tray of the Original
For E-mail,Scan to Folder, and a Network Delivery Scanner
B Press [OK]
For a Network TWAIN Scanner
A Open the Scanner Properties dialog box
7B Specify [Scan Mode:] according to the type of original and scanning
[Scan Mode:]
[Original Size]
Scanning Multiple Pages into a Single File
❒The selected destination appears while scanning the originals
E To scan additional originals, load them within the specified time
Repeat this step until all originals are scanned
7Note
When a Time Limit Is Not
Specified for Additional
Originals
A Specify scan settings, orientation and output tray for the original
B Select [Next Original Wait]
E To scan additional originals, load them
F After all originals are scanned
press the {#} key
Programs
Changing a Registered Program
Changing the Program Name
B Press [Change Name]
C Press the number of the program for which you want to change the name
D Enter a new program name
E Press [OK]
8. Troubleshooting
If Your Machine Does Not Operate As You Want
Stored Files Cannot Be Edited
Operations are not possible when messages appear
"Updating the des
tination
list...Please
wait. Specified
When a Message Is Displayed
Connection with LDAP server has
failed. Check the server status
Connection with the destination has
failed. Check the status and connec
tion. To check the current status
Exceeded max. number of alphanumeric
characters
characters for the path
Exceeded max. number of files which
can be sent at the same time. Reduce
Memory is full. Cannot scan. The
scanned data will be deleted
Memory is full. Do you want to store
scanned file
Memory is full. Press [Send] to send
Cannot delete it
Selected files contain file(s) that
the user does not have access privi
leges to. Please note that only the
files with access privileges will be
The specified group contains some
invalid destination(s). Do you want to
select only valid destination(s)
Transmission has failed. Insufficient
memory in the destination hard disk
When an Error Message Appears on the Client Computer
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9. Initial Scanner Setup
Scanner Features
❖Destination List Settings
[Off]
[Delivery Option]
[File Transfer]
[Destination List Display Priority 1]
Adjusting Scanner Features
Settings
❖Change Initial Mode
Selecting a custom size
A Press [Custom Size] on the Scan Size Setting screen
Specifying Vertical and
Horizontal Measurements
D When all dimensions are en- tered, press [OK]
Automatically Detecting the
Vertical Measurement (Length)
APress [Auto Detect]
B Press [Exit] twice
Destination List Settings
❖Destination List Display Priority
[E-mail /Folder] or [Delivery Server]
[E- mail / Folder]
[Destina- tion List Display Priority 1]
[On]
❖File Type Priority
❖Compression (Black & White)
❖Print & Delete Scanner Journal
• [Delete All after Printing]:
Administrator Tools
❖Menu Protect
❖Store File Priority
Select [Send & Store], [Store Only], or
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10. Appendix
Relationship between Resolution and original size
Page
❍: You can select [], [],[], or [] as the loading orientation of the original
| : You can select [] or [] as the loading orientation of the original
Unmarked : You can only select [] as the loading orientation of the original
When Using as a Network TWAIN Scanner
Placing Originals
Software Supplied on CD-ROM
Page
Specifications for Transmission/Store/Delivery Functions
Scan to Folder
Simultaneous Transmission
The network delivery scanner function
Specifications
INDEX
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Page
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Reference Scanner Instructions Operating 480 Type Option Scanner