SMARTsend2.0

Call today. For more information, call 1-800-ASK-XEROX.Or visit us at www.xerox.com/office

FreeFlowSMARTsendKey Features

Web based software application that automates the digital transformation, conversion and distribution of hardcopy docu- ments…making more information accessible to more people

Scanning workflow creation via web browser wizards

Send to multiple destinations with a single scan

Add indexing information (metadata) to scanned documents

Convert scanned documents into a variety of industry standard formats

Vary the scanned image format by destination

Scan to Home feature allows easy set up of scan destinations (email address, FTP site or network folder) for walk-up users

Secure encrypted transmission of scanned data via HTTPS

Private Workflows (with MFP Network Authentication)

Delivery confirmations via email or printed at MFP scan source

FreeFlowSMARTsendPro Key Features

Everything in FreeFlow SMARTsend, plus:

Workflow initiation using PaperWare (scan cover sheets) enables scan destinations to be modified at the scan source

Integrated Optical Character Recognition (OmniPage Capture SDK 12) facilitates automatic digital archiving and easy document repurposing

TrueMatch Search and Retrieval Workflow to retrieve documents from DocuShare and Microsoft SharePoint repositories. The search is conducted in the English language only.

System Specifications

For best performance it is recommended that SMARTsend software be installed on a dedicated server/computer. The minimum requirements are:

• CPU:

1.0 GHz or faster

• Hard Drive:

750MB or more free disk space

• RAM:

512 MB or more

• Network Protocol:

TCP/IP (also supports HTTP/HTTPS)

SMARTsend software may also be installed on a shared print or file server with the above minimum available specifications.

Operating Systems Supported

Windows 2000 Server or Advanced Server with SP4 with all critical updates and Internet Information Services (IIS) 5.0 or higher installed

Windows 2003 Server with ASP.NET enabled, all service packs and critical updates, and Internet Information Services (IIS) installed

Windows XP Professional Workstation SP2 Platform

SMARTsend software may also be installed on the above operating systems in conjunction with VMware® Virtual Infrastructure or Microsoft Virtual PC / Virtual Server.

Client Requirements

The SMARTsend client interface is web browser-based and can be accessed through the following supported web browsers:

Windows Clients

Microsoft Internet Explorer version 5.5 and higher

Windows/Mac Clients

Netscape Navigator version 7.0 and higher Mac OS X v10.2 or later

Mozilla version 1.7 and later

Mozilla FireFox version 1.0.6 and higher

Linux/Unix Clients

Mozilla version 1.7 and later

Mozilla FireFox version 1.0.6 and higher

Capture Devices

WorkCentre Pro 32/40

WorkCentre Pro C2128/C2636/C3545 WorkCentre Pro 35/45/55 WorkCentre Pro 65/75/90 WorkCentre Pro 165/175 WorkCentre Pro 123/128/133 WorkCentre Pro 232/238/245/255/265/275 Document Centre 555/545/535 Document Centre 490/480/470/460 Document Centre 440/432/425/420 Document Centre 426/430

Document Centre 265/255/240 (software level 18.6 must be installed)

Xerox 4110 Copier/Printer

Xerox 4590 Copier/Printer

Internet fax or email enabled device (via PaperWare coversheets – Professional version only)

WorkCentre Pro 685/785

WorkCentre M20i

WorkCentre M118i

WorkCentre M24

WorkCentre Pro and

Document Centre Requirements

Scan to File enabled

TCP/IP enabled

lpr enabled

DNS host name or static IP address assigned

Output Destinations and

Repositories Supported

Email

FTP

Microsoft Network Folder

NetWare Folder (Novell® NetWare – version 5.x or 6.x)

Remote Printer

Web URL

Domino.doc (version 3.1)

Domino (version 5.x or 6.0)

DocuShare 3.x, and 4.0

Microsoft SharePoint Portal Server 2001 and 2003

Microsoft Exchange 2000 Web Folder

Hummingbird DM 5.1.0.5 (optional)

Interwoven WorkSite 8.0 (optional)

Documentum 5.2.5.SP3 (optional)

Live Link Enterprise Server 9.5 (optional)

Other Xerox offerings for

business

transformation:

FreeFlow Scan to PCDesktop Professional

Provides automatic device to desktop scanned image delivery, Secure PDF workflow, professional desktop OCR and direct integration with enterprise content management applications.

DocuShare

An intuitive, cost-efficient software solution for capturing, managing, retrieving and distributing information globally in a secure, web-based environment.

FreeFlow Office Fax Pro Provides integrated, server-based fax functionality, extending powerful fax capabilities to the desktop and enabling walk-up fax capabilities in Xerox multifunctional systems.

Not available in all markets.

Xerox business partners offer a wide range of server and client-based software solutions that extend the value of Xerox products by providing advanced solutions for:

document distribution and management

access and usage control

job tracking/reporting and output

fleet management

© 2006 Xerox Corporation. All rights reserved. Contents of this publication may not be reproduced without permission of Xerox Corporation. Xerox® is a registered trademark of Xerox Corporation. FreeFlow, Scan to PCand SMARTsendare trademarks of Xerox Corporation. Microsoft® and Windows® are registered trademarks of Microsoft Corporation. Novell® and NetWare® are registered trademarks of Novell, Incorporated. VMware® is a trademark of VMware, Inc. The information in this brochure is subject to change without notice.

5/06

610P720300C

SFTBR-04UD

Page 4
Image 4
Xerox 2.0 manual Send to multiple destinations with a single scan, Private Workflows with MFP Network Authentication

2.0 specifications

Xerox 2.0 represents a significant evolution in the world of printing and document management. As a leading brand in the industry, Xerox has embraced new technologies and methodologies to enhance efficiency, security, and user experience. This article explores the main features, technologies, and characteristics that define Xerox 2.0.

One of the standout features of Xerox 2.0 is its integration of cloud-based solutions. By utilizing cloud technology, users can easily access, print, and manage documents from virtually anywhere. This flexibility empowers remote workforces and enhances collaboration across teams. Additionally, Xerox’s commitment to mobility allows users to print directly from mobile devices, facilitating convenience and on-the-go capabilities.

Security is a paramount concern in today’s digital landscape, and Xerox 2.0 addresses this issue comprehensively. The platform incorporates advanced security features such as data encryption, user authentication, and secure printing options. These measures ensure that sensitive information remains protected throughout the printing process, thereby instilling confidence in organizations that handle confidential data.

Xerox 2.0 also prioritizes sustainability, reflecting the growing importance of eco-friendly practices. The platform incorporates energy-efficient technologies and processes designed to minimize waste. Features like automated duplex printing, which reduces paper usage, and the use of recycled materials in consumables exemplify Xerox’s commitment to environmental responsibility.

In terms of user experience, Xerox 2.0 offers an intuitive interface that enhances usability. The user-friendly touchscreens on Xerox devices allow for easy navigation and access to a variety of functions, from scanning and printing to document management. Integration with third-party applications further enriches the user experience, allowing seamless access to business tools and workflows.

Another defining characteristic of Xerox 2.0 is its analytics capabilities. Advanced data analytics tools provide users with insights into print usage and trends, promoting informed decision-making. Organizations can track their printing habits, identify areas for cost savings, and optimize their workflows more effectively.

In conclusion, Xerox 2.0 stands at the forefront of printing and document management innovation. With features like cloud integration, robust security measures, sustainability initiatives, user-friendly interfaces, and powerful analytics tools, it delivers a comprehensive solution tailored to the needs of modern businesses. As organizations navigate the complexities of document management, Xerox 2.0 offers the tools and technologies necessary to thrive in a digital-first world.