Xerox 3 brochure Smart network citizen, Technologically advanced

Create the workflow	Publish the workflow	• Scan to E-mail	Print at Remote
	• Device Workflow	• Scan to Repository	Device
	• PaperWare Workflow	• Scan to File

1.Create the workflow at your PC — Using Workflow Wizards indicate document destinations, digital formats, how you want to publish it, etc.

2.Publish the workflow —

a.At the device: In the UI scroll down the list of stored workflows, select yours, scan document for distribution, push the start button!

b.PaperWare cover sheet: Print a PaperWare cover sheet listing your workflow destinations, place it on top of your document, scan, and SMARTsend interprets and routes the document accordingly.

3.Enjoy the Power of SMARTsend — In a single simple workflow you have distributed information to multiple destinations and multiple people.

Download a free trial version of SMARTsend® 3.0 at www.xerox.com/SMARTsend

A smart network citizen

SMARTsend software is incredibly IT friendly. It takes the load off system administrators.

•Leverages network user profiles for security and easy access. There’s no need to set up individual users, and if you want to limit access, you can do that too.

•Provides automatic device discovery so users can easily locate the most convenient multifunction device.

•Provides the ability to filter device lists based on location and device name, as well as ability to access a device Web UI for administrators.

•Gives you maximum security for your sensitive information with multiple security features, including secure encrypted end-to- end filing via HTTPS, secure device discovery and configuration via SNPMv3, integrated network authentication and password- protected private workflows.

•Tracks workflow usage—the activity log ensures all workflows have an audit trail.

•Allows automatic deletion of expired or outdated workflows.

Technologically advanced

SMARTsend software’s leading-edge features are designed to optimize your network investment and take your business process into the future.

•Supports multiple Xerox products, including Xerox® ColorQube™, monochrome and color WorkCentre® Pro systems as well as legacy Document Centre® scan- enabled devices.

•Enables you to add indexing information (metadata) to documents, and then use that identifying data later to search for them, so finding your documents is easy.

•Delivers the following functionality through Web service SDK:

–– Job Management (including programmatic job submission, cancellation)

–– Platform Management

–– Workflow Management

–– Device Configuration

–– Scan to Home Management

•Customers with Xerox multifunction printers enabled by EIP can easily scan and store hard copy information, such as expense forms or patient records, into a document repository, including Xerox DocuShare®

Microsoft SharePoint® and Windows folders.

–– At your multifunction printer touch screen, you can select the Scan to Repository icon, which can be customized to meet

your company’s needs, for instance, "Scan to DocuShare."

–– You can look through your online folders and archives to select the destination for your document.

–– When you touch the Scan icon a thumbnail view of the document will appear on the screen, giving you visual confirmation that your information was scanned correctly. You can change the names of your documents by using the keyboard on the touch screen.

–– When you select the Store button, you complete the process. At this point, you may choose to print a confirmation report that verifies job status.

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