Cost Control, Driver solutions to reduce cost

Section 1: Evaluating Color

Multifunction Printers

Cost Control

One of the most critical considerations when evaluating a color multifunction printer is its cost of operation. Does the vendor provide the tools you need to control access and use of the system’s color features? Are the accounting tools available to help track and assign printing costs? Does the vendor offer tools and services to help you right-size your deployment?

How the WorkCentre 7120 multifunction printer exceeds the cost control requirement

Driver solutions to reduce cost

Driver Defaults allow users to customize print settings for each application for economy and efficiency. Set duplex printing or N-Up as "default” and adjust settings for specific applications, such as always printing emails in black-and-white.

Accounting capabilities

Xerox provides multiple levels of accounting capabilities to give your organization the control it needs for tracking and assigning costs. These tools include:

•Auditron — controls and tracks and enables quota setting for output for copy activity by user or workgroup for analysis and billing purposes.

•Xerox Standard Accounting (XSA) — builds on Auditron by adding web-based remote management for copy, print, scan and fax activity.

•Network Accounting Enablement Kit (optional) — enables Xerox MFPs to integrate with third-party accounting and billing solutions from Xerox Business Partners.

Assessment options

Xerox can help you decrease your overall document costs by optimizing and right- sizing your technology deployment. Three levels of assessment tools and services are available to help you deploy the right mix of equipment to best serve the needs of your environment:

•LEVEL 1: Xerox Office Efficiency Calculator — A five-minute, web-based “instant analysis” offers suggestions on your technology needs by comparing information you enter on your environment against key industry metrics.

•LEVEL 2: Xerox Office Productivity Advisor (XOPA) — More in-depth, web-based tool assesses your specific document environment. XOPA results suggest better ways to manage page volume between printing, copying and faxing — they deliver end user satisfaction and cost efficiency. XOPA is a free service performed by your local Xerox sales representative.

•LEVEL 3: Xerox Office Document Assessment (ODA) — An analytical model that measures and analyzes your current document production infrastructure, the ODA provides in- depth improvement plans for significant cost savings and increased efficiency. The ODA is a six-sigma, fee-based tool and consultative service oriented more at enterprise-level organizations.

4 Xerox WorkCentre 7120 Evaluator Guide