Toshiba GA-1190 setup guide Managing Department Codes on TopAccess for Administrators

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MANAGING DEPARTMENT CODES ON TopAccess (FOR ADMINISTRATORS)

This chapter describes how to have department codes managed by an administrator.

Managing Department Codes (For Administrators)

138

Image 139

Contents Setup Guide for Printing Functions Page Preface Grant of License Software License AgreementDisclaimer of Warranty Facsimile functions Before Reading This ManualLineup of our manuals Basic functionsScanning functions TopAccessTrademarks How to read this manual Symbols in this manualContents TopAccess Device TAB Setting up Print Service Settings Printing Function Setting up Copier SettingsSetting up Fax Settings Setting up Printer SettingsAppendix Overview OverviewOverview ContentsMenu Network Use environments of TopAccessWeb browser Various Screens Basic Operations on Each Screen Basic Operations on Screens EquipmentMode main screens Ready screen Copy mode main screenVarious Screens Menu selection screen Error message screenDigit entry screen User Functions button and screen transition To select mode main screenTo return to main screen for each mode Basic Operations on Each ScreenButton Function To select each menuExample of menu selection Cancel JOBButton /Digital key Function To key in digitsPage PCL font list / PS font list To Cancel Print Jobs To Print PCL/PS Font ListPress or to select YES, and then press the Enter button To Cancel Print JobsPCL font list / PS font list To Print PCL/PS Font ListPage To Print Lists Printing Lists EquipmentPress or to select LISTS, and then press the Enter button ConfigurationTo Print Lists Press the User Functions buttonNIC status Page Configuring Networks Equipment To use TopAccess Network Configuration from EquipmentEthernet Configuration Ethernet ConfigurationNetwork menu screen Press the Cancel buttonPress the Enter button Once to return the screen toConfiguring TCP/IP using Dhcp or Auto IP function TCP/IP ConfigurationConfiguring TCP/IP using only Dhcp 03.TCP/IP Enter button Tial SETUP, and then pressUser functions mode main screen Appears Press To select INIDefault Gateway XXX.XXX.XXX.XXX Complete Press or to select ENABLE, and then press the Enter button IPX/SPX ConfigurationFrame Type 1.AUTO Sence 2.IEEE802.2 3.IEEE802.3 Press or to select the desired frame typeApple Talk 1.ENABLE 2.DISABLE AppleTalk ConfigurationApple Talk Press or to select HTTP, and then press the Enter button Http ConfigurationHttp Page Accessing TopAccess from Your Computer TopAccess OverviewEnd user mode TopAccess OverviewAdministrator mode Accessing TopAccess Accessing TopAccess from Your ComputerTopAccess top page for end users is displayed Click each tab to display each main Click the menu name to display the desired Top link TopAccess screen structureMenu bar Submenu barAccessing TopAccess from Your Computer TopAccess Device Tab TopAccess Device TABPaper TopAccess Device TabRefresh icon Device InformationAlerts Error displayDevice status indicators OptionsPage Managing Mailboxes Managing Address BookManaging contacts in the address book Managing Address BookAdding or editing a contact Enter following items to specify the recipient information Click Fax SettingManaging Address Book Deleting a contact Contact Properties page, click Save to add new contactClick the link that you want to delete in the contacts list Click Delete Managing groups in the address bookAdding or editing a group Check the Fax boxes of users to add the Fax recipients Enter following items to specify the group propertiesDeleting a group Click OKForward Mailbox Managing MailboxesConfidential Mailbox Bulletin Board mailboxEnter the password for the mailbox and click OK Click Edit Setting up an Open MailboxSelect agents and click Select Agent Password MailBox settingBox Number Selecting the recipients from the address book Destination setting MailboxSelecting the groups from the address book Relay End Terminal Report page is displayed Relay end terminal reportClick Relay End Terminal Report Want to send the transmission result listDeleting an Open Mailbox Enter the password for the mailbox and click OKSelected mailbox is deleted Page Viewing Counters TopAccess Counter TABPrint Counter Viewing CountersDisplaying the total counter You can check the total counter in thisDepartment menu page is displayed Displaying the department counterClick the Counters tab and the Department menu Department Code field and click EnterPage 111 Setting up Printer Settings 105Displaying Version Information 115 Click the Setup menu and General submenu Setting up Device SettingsGeneral submenu page, set the device settings as required Click OK to apply the changes Setting up the device informationSetting up the time and date Setting up the energy saveSetting up the Web general setting Click the Setup menu and Network submenu Setting up Network Settings Printing FunctionClick Save Setting up the TCP/IP Setting up the AppleTalk Setting up the IPX/SPXLink-Local Host Name Setting up the BonjourEnable Bonjour Service NameSecondary DNS Server Address Setting up the DNS sessionEnable DNS Primary DNS Server AddressEnable Ddns Setting up the Ddns sessionHost Name Setting up the NetWare session Secondary Port Number Setting up the Http network serviceEnable Http Server Primary Port NumberRead Community Setting up the Snmp network serviceEnable Snmp Enable Authentication TrapIPX Trap Address Enable Alerts TrapIP Trap Address IP Trap CommunityClick the Setup menu and Copier submenu Setting up Copier SettingsCopier submenu page, set the copier settings as required Exposure Setting up the copier settingsOriginal Mode Sorter Mode PriorityClick the Setup menu and Fax submenu Setting up Fax SettingsFax submenu page, set the fax settings as required Click Save Fax Number Setting up the Fax settingsRinger Volume Terminal IDResolution Monitor VolumeAlarm Volume Reception Mode21Separator 19When Memory Full18Send after Scan 20Account Code31Relay End Report 28Polling Report29Relay Originator 30Relay Station ReportClick the Setup menu and Printer submenu Setting up Printer SettingsPrinter submenu page, set the Printer settings as required Print Startup Setting up the general settingWide A4 Mode for PCL LT--A4/LD--A3Setting up the default Raw job setting Paper Source Setting up the Raw job settingEnter following items as required Selected queue is deleted Click the Setup menu and Print Service submenu Setting up Print Service Settings Printing FunctionRequired Port Number Setting up the Raw TCP printEnable Raw TCP Enable Raw bi-directionalSetting up the IPP print Setting up the LPD printSetting up the NetWare print Displaying Version Information Click the Setup menu and Version submenuPage TopAccess Administration TAB page Maintenance Menu Install Language About the Maintenance FunctionsRestoring data from the backup files Select the desired language in the Select drop down box Switching LanguagesClick the Maintenance menu and Install Language submenu Insert the Client Utilities CD-ROM into a client PCClick Upload Click Create New File for the data that you want to backup Click the Maintenance menu and Backup submenuBacking up Data Right-click the File Name link and select Save Target As Click Refresh on the right sideClick Save Click the Maintenance menu and Restore submenu Restoring Data from Backup FileClick Browse in the data section that you want to restore Select a backup file and click Open Check the box of Address Book and click Restore Name Importing Address Book DataClick Browse... in the Address Book area Click the Maintenance menu and Import submenuClick Import Exporting Address Book Data Click the Maintenance menu and the Export submenuClick Create New File in the Address Book area Save As dialog box is displayed Importing Department Code Data Access the TopAccess in the administrator modeClick Browse... in the Department Code area Click the Refresh on the right side Click Create New File in the Department Code Export area Exporting Department Code DataSave As dialog box is displayed Page Managing Department Codes For Administrators 138 Managing Department Codes on TopAccess for AdministratorsManaging Department Codes For Administrators TopAccess Error Messages 140 TroubleshootingDevice status indicator list TopAccess Error MessagesTopAccess Message Corrective Action Error message listPage List Print Format 144 AppendixList Print Format Configuration Page ExampleXxxxxxxxxxxx NIC Status Page ExamplePS Font List Example PCL Font List Example Page Index 144 105 Index GA-1190 OME060181B0 GA-1190

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