Toshiba 603, 520, 723, 600 manual Registering Contacts

Page 11

Registering Contacts

The following procedure describes how to register new contact in the Address Book.

1 Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.

2 Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.

• The ADDRESS BOOK screen is displayed.

3 Press undefined button that you want to register new contact and press the [ENTRY] button.

• The ADDRESS BOOK REGISTRATION screen is displayed.

If the touch panel does not display an undefined contact, press the [Next] button to display the next screen.

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Contents User Functions Guide Copyright TrademarksTable of Contents Appendix Operator’s Manual for Basic Functions PrefaceLineup of Our Manuals Quick Start GuideFiling Guide Network Administration GuidePrinting Guide Scanning GuideUser Management Guide Network Fax GuidePrecautions in this manual Managing Address About Managing Contacts in Address Book Managing Address BookRegistering Contacts Managing Address Book Specify following items as you required Editing Contacts Specify the items as you required Deleting Contacts Page Press the Known ID button Searching ContactsPress the Search Address button When you press each button, the input screen is displayed See Editing Contacts for the instruction to edit the contact About Managing Groups in Address Book Managing GroupsPress the Group Name button Creating New GroupPress the Enter button Enter buttonNew Group is created and appears on the touch panel Editing Groups Press the Group Name button to edit the group name Press the Enter button to save the group Known ID screen is displayed Press the Enter button to add to the group Press the Enter button to save the group Deleting Groups When you press the YES button, the selected group is deleted Searching Groups Press the Search Group button Press the Search button Press the Group Name button to specify the search stringSee Editing Groups for the instruction to edit the contact Confirming the Members of the Groups Managing Counters Counter Menu Press the Print Counter button Print Counter is displayed Total CounterDisplaying Print Counter Press the Scan Counter button Scan Counter is displayed Displaying Scan CounterPrint OUT Total Counter Displaying Print Counter for Department Code Department CounterDepartment Counter Displaying Scan Counter for Department Code Department Counter Displaying Fax Communication Counter for Department Code Department Counter Managing Department Code Logging On As AdministratorPress the Password button Continue the operation that you want Enter the administrator password and press the Enter buttonPrinting Department Codes List Enabling Department Code DEPT. Management menu, press the Reset ALL Counters button Resetting All Department CountersDEPT. Management menu, press the Delete ALL button Deleting All Department CodesRegistering a New Department Code Registration Department Code screen is displayed New department code is registered Editing the Department Code Change Department Code screen is displayed Press the Enter button at the bottom of the touch panel 10Press the Enter button Set the limitation of this department code as requiredDeleting the Department Code Page Resetting the Counter of Each Department Page DEPT. Management menu, press the ALL Limit button Setting Output Limitations for All DepartmentsPress the NEW Password button Change User PasswordPress the Retype NEW Password button Returns you to the User Authentication screen Managing Counters Counter Menu Setting Items User Press the button that indicates the desired time in seconds Setting General FunctionsSetting the Auto Clear Mode Press the Auto Clear buttonPress the desired language button Changing the Display LanguagePress the Change Language button Press the Reversed Display button Setting the Reversed Display ModePage Press the Toner Near Empty Detection button Clearing the Toner Near Empty Detection MessagePress the Next button to display the next screen Setting Copy FunctionsSpecify the following items as you require Setting Copy Functions Setting FAX Functions Setting FAX Functions Setting Scan Functions Setting Scan Functions Press the Address Book button Printing ListsPrinting the Address Book List Press the Group Numbers button Printing the Group Numbers ListPress the Function button Printing the Function List UserChecking E-MAIL Setting Drawer Turn OFF the Power Shut Down Power switch automatically returns to the OFF position Setting BIP Printing Setting Items Admin 174 Entering to Admin Menu Entering to Admin Menu Press the Device Information button Setting the Device InformationPress the General button in the Admin menu Press the Enter button Press the Notification button Setting the NotificationPress the Enter key to set the entry Press the E-MAIL buttonsPress the OLD Password button Changing the Administrator PasswordPress the Password Setup button Press the Enter button at the bottom of the touch panel Press the DATE/TIME button Setting the Date and TimePress the Clock button Press the desired date format button 100Press the Date Format button Press the Energy Saver button Setting the Weekly Timer101 Press the Change button Press the Weekly Timer button102 103 104 Setting the Auto Power Save ModePress the Auto Power Save button 105 Press the Sleep / Auto Shut OFF button Setting the Sleep/Auto Shut Off Mode106 107 Press the Option button Setting the Option108 Press the POP-UP button 109Press the General button 110 Paper size setting every time you open the drawer111 Setting Network FunctionsSetting the TCP/IP Protocol IPv4 When you assign the TCP/IP using the Dhcp server onlyPress the IPv4 button 112113 114 Setting the TCP/IP for Static IP Address115 When you select the stateful mode Setting the IPv6 ProtocolWhen you select the manual mode When you select the stateless modePress the Next button 117Press the IPv6 button Specify the following items as required118 119 120 121 122 123 Press the IPX/SPX button Setting the IPX/SPX Protocol124 125 Press the Netware button Setting the NetWare Settings126 Specify following items as required 127Press the SMB button Setting the SMB Protocol128 129 130 Press the Appletalk button Setting the AppleTalk Protocol131 132 Continue to another network setting if required, then pressPress the Http button Setting the Http Network Service133 134 Press the Next button Press the Ethernet button Setting the Ethernet Speed135 136 137 Setting the Ldap and Snmp Network ServicePress the Other button Disable button to disable it138 139 Press the Next button Press the User Certificate button Setting the User Certificate140 141 142 Press the Next button Press the Network Check button 143Network Check 144 Press the Return button 145146 Press the Copy button in the Admin menu147 Press the Terminal ID button Setting the Terminal IDPress the FAX button in the Admin menu 148149 150 151 Setting the Fax Initial SetupPress the Initial Setup button 152 Press the RX Print button 153154 Setting Duplex Printing155 Setting the Rotate Sort156 157 Setting the Recovery TransmissionPress the Recovery TX button 158 159 Setting File FunctionsPress the File button in the Admin menu Press the E-MAIL button Setting E-MAIL FunctionsSetting the Scan to E-mail Message Properties 160161 Setting the Scan to E-mail FragmentationPress the E-MAIL button in the Admin menu 162 Setting Internet FAX FunctionsSetting the Internet Fax Message Properties Press the Internet FAX button in the Admin menu163 Setting the Internet Fax Fragmentation164 Setting the Internet Fax Body String Transmission165 Setting Security FunctionsPress the Security button in the Admin menu Field 166Press the Report Setting button Setting LIST/REPORTSetting the Transmission / Reception Journal Press the LIST/REPORT button in the Admin menuPress the Journal button 168169 Setting the Communication ReportSpecify the condition for each transmission type 170Press the COMM. Report button 171 Press the Reception List button Setting the Reception List172 173 Press the button that you want to print 174Press the List button 175 Setting PRINTER/E-FILING FunctionsPress the PRINTER/E-FILING button in the Admin menu 176 Wireless Settings and Bluetooth SettingsPress the User Name button Press the Change User Password button in the Admin menu177 Enter key to set the entry 178179 180 181 AppendixAn output example of the Total Counter List List Print FormatTotal Counter List 183 Department Code ListAn output example of the Department Code List An output example of the Address Book List Address Book ListAn output example of the Group Numbers List 185Group Numbers List An output example of the Function List User Function List User187 NIC ConfigurationAn output example of the NIC Configuration Function Description User Function List AdministratorAn output example of the Function List Administrator GeneralCopy 189POP-UP Scan FAX 191Mail FileInternet FAX Report Setting193 PRINTER/E-FILING Wireless SettingsNetwork Setting Network IPv6 Function Description User Bluetooth SettingsNetwork Setting General Product Network Setting Network TCP/IPUSE Statfull for IP Address M Flags Keep Configuration for StatelessLink Local Address Prefix Length197 Network Setting Network IPX/SPXNetwork Setting Session Ddns Session Network Setting Network AppletalkNetwork Setting Session Ldap Session Network Setting Session DNS Session199 Network Setting Session Netware SessionNetwork Setting Session Bonjour Session Network Setting Network Service Smtp Client Network Service Network Setting Network Service Http Network Service201 Network Setting Network Service Smtp Server Network ServiceNetwork Setting Network Service POP3 Network Service Network Setting Network Service Sntp Network Service Network Setting Network Service FTP Client Network ServiceNetwork Setting Network Service FTP Server Network Service Network Setting Network Service Snmp Network Service203 Network Setting Network Service WEB Services SettingNetwork Setting Print Service Setting RAW TCP Print Network Setting Print Service Setting LPD PrintNetwork Setting Print Service Setting Netware Print Network Setting Print Service Setting IPP PrintNetwork Setting Print Service Setting FTP Print 205 An output example of the PS3 Font List PS3 Font ListAn output example of the PCL Font List 207PCL Font List 208 5.APPENDIX Address Book Registration Index209 Numerics210 211 212 Page 17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, Japan User Functions Guide
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