Toshiba 350, 450 manual 215, Documents efficiently

Page 217

With the equipment, documents can be stored in the e-Filing as the original data by copying or scanning. ("1.STORE TO e-FILING" Page 136, "2.SCAN TO e-FILING" Page 146) The documents stored in the e-Filing can be printed by specifying some pages or “All Pages” after adding/changing printing settings as required. Also, unnecessary documents can be deleted from the specified user box.

The following table shows the main difference between the operation by the equipment and that by a client PC using the e-Filing web utility via network.

Function

Equipment (Touch Panel)

Client PC

 

 

 

Creating the user box

Yes

Yes

 

 

 

Creating the folder in the user box

No

Yes

 

 

 

Deleting the user box

Yes

Yes

 

 

 

Deleting the folder or document in the user box

No

Yes

 

 

 

Editing the documents (combining, switching, etc.)

No

Yes

 

 

 

The following shows the basic configuration of the e-Filing.

 

Public box

Shared document 1, Shared document 2, ...

 

 

 

 

 

 

 

User box 001

Document 1

 

 

 

 

 

 

 

 

 

Document 2

 

 

 

 

 

 

 

 

 

Folder 1

Document 1

 

 

 

 

 

 

 

 

 

Document 2

 

 

 

 

 

The public box is a pre-set box by default in the equipment. Use it to store documents that any user may

 

need to work with. Up to 200 user boxes can be registered. It can be registered as a password-protected

 

user box by setting the password. Before storing documents in e-Filing, prepare the user boxes to manage

10

documents efficiently.

 

 

-

Up to 100 folders per one box can be created (can only be set via the network). See the [e-Filing Guide]

 

for details.

 

 

 

-

Up to 400 documents can be stored in a box or a folder. The Maximum page number of a document is

 

 

200.

 

 

 

215

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Contents Page EPA Energy Star MFD Table of Contents Table of Contents Filing Page Machine Noise Information Toshiba Quality is Second to None Toner Supplies/PartsGeneral Copier KindPreface AdviceTip Features of the e-STUDIO350/450 When Installing or Moving General PrecautionsPage 10cm 10cm 80cm Other PointsWhen Using the Multifunctional Digital Systems Other Points During Maintenance or Inspection When Handling Supplies Disclaimer Notice Page Before Using 1 Equipment Main Components Description of Each ComponentOffset tray MJ-5005 Optional EquipmentJob separator MJ-5004 Large capacity feeder KD-1012Multi-staple finisher MJ-1023 Saddle-stitch finisher MJ-1024Single-staple finisher MJ-1022 for e-STUDIO350 only Hole punch unit MJ-6004Control Panel Error lamp Access buttonPrint DATA/MEMORY RX/FAX communication Interrupt buttonWhen Fixing the Angle of the Control Panel Angle of the control panel is fixed at 7 degrees Touch Panel Function setting areaMessage Display Touch-buttonsSettings set functions confirmation button Automatic Function Clear Clearing the Functions SelectedTurning on/off the Power Turning on the Power SwitchTurning off the Power Shutting down About 20 seconds later, the equipment Will be readyTo cancel the shutdown operation, press the no button Key in a registered department code 5- digit Controlling the Use of the Copier with Department CodesSwitching to the ENERGY-SAVING Mode Before Using Equipment HOW to Make Copies Acceptable Copy Paper Types and Sizes Setting Copy PaperFeeder Paper Type Paper Size Maximum sheet capacity LD, LG, LT, LT-RHandling and Storing Paper Paper Type Toshiba Recommendation Paper Weight3478/ZWECK-AVERY Setting Copy Paper Adjust the side guides with both hands Until it comes to a stop Push the drawer straight into the copierPage Place paper face up in the drawers Setting the Drawer for Special UsesPage Drawers can be set for the sheet insertion Acceptable Original Types and Sizes Setting OriginalsMaximum Number of Sheets that can be Stored Setting Originals Page Correctly fed Continuous Feed Mode Inside the Single-feed Mode Initial default Settings General Copying ProceduresCopying Procedure Place paper in the drawers Select the copy modes as required Place the originalsPress the Start button Place the next original, and press the Start button When Coming Across the Situations belowSetting Auto Job Start Auto JOB Start JOB PresetPlace the originals Select the copy mode Canceling auto job start Confirming and Canceling Auto Job StartPress the Interrupt button Interrupt CopyingReplace the original with a new one Stopping the Copy Operation Bypass Copying Bypass CopyingSee Setting the Other Size button Press the Start button Bypass Copying on Non-Standard-Size Paper Press the Start button Storing a Non-Standard Size in Memory Press the desired memory number button HOW to Make Copies Setting of Basic Copy Modes Automatic Paper Selection APS Paper SelectionPress the Start button Press the Start button Setting the Other Size button Setting the Mixed Original Size To make duplex copying, select the automatic magnification Reduction and Enlargement Copying Press the AMS button Reduction and Enlargement Copying Press the Start button Selecting Finishing Modes Type of Finishing ModeFinishing Modes and Finishers Optional MJ-1024 MJ-10232 MJ-1022 Names of each Finisher OptionalMJ-5004 MJ-5005 Names of each Inner Finisher OptionalPlace Sort/Group CopyingPress the Sort or Group button Rotate Sort Mode Staple Sorting Setting Staple Sort Mode Place paper in the drawersExample of selecting the Front STAPLE-1 button Single-staple finisher MJ-1022 Maximum Number of Sheets that can be StapledA3, FOLIO, LD, Comp Magazine Sort & Saddle Stitch Mode Booklet Mode Set the paper size 105 g/m2 Available Conditions for Saddle StitchHole Punch Mode Optional LD, LG, LT, LT-R, Comp For Making 1-sided, 2-sided and Book-type Copies Duplex CopyingPress the Start button Sided Originals to 2-Sided Copies Sided Originals to 2-Sided Copies Place paper in the drawers Sided Originals to 1-Sided Copies Press the 2 2 Duplex buttonBook-type Originals to 2-Sided Copies Select other copy modes as required Original Mode Automatic Copy Density Modes Copy Density AdjustmentPress the Auto button Setting of Basic Copy Modes Image Editing and Image Adjustment Canceling the Background Adjustment Background AdjustmentPage 100 101 Using the Editing Functions102 Press the Start button Creating a Bookbinding Margin 103104 105 Edge Erase106 Book Centre Erase107 DUAL-PAGEIf you need a binding margin, set the right or left margin 108 109 1/4Select the type of the original 110111 Magazine Sort from the Editing MenuSelect the paper type Example of copying a 12-page documentEnter button 112113 Image EditingTrimming/Masking 114 Mirror Image 115Negative/Positive Reversal 116117 Y Zoom118 Cover CopyingPlace paper other than cover paper in the drawers 119120 121 Sheet Insertion ModePress Copied or Blank button 122Than 3 digits for insertion and press SET button123 Time & Date Stamp124 NumberingKey in the starting page number 125126 JOB BuildPlace the originals of the 1st job 127 128 129 130 Direction of Copy Images in 1 to 2 and 2 to131 Pressmenu.the 2 2 Duplex in the basic 132CONTINUOUS/SINGLE Original Feeding Continuous Feed Mode Place paper in the drawers133 Press the ADF buttonPress the Sadf button 134135 Storing Originals136 Store to e-FILINGPress the BOX/FOLDER button 13710Press the Start button 13812Press the Function Clear button to finish this job 139 Copy & FileSelect the desired location 140Select the desired file format 141 142 Entering LettersEnter 143 Scanning the ImagesScanning Procedure Place the originals Scan Setting in the Touch PanelSelect the desired scan mode and press the button 144145 146 Scan to e-FILING147 148 10Press the SCAN! button 149150 Scan to FileSelect the file format 151Press the Enter button Press the SCAN! button 152153 154 Scan to E-MAILPress the E-MAIL to button and select the address 155Press the Body button and enter the text body, etc 156Press the File Name button and name the scanned data Press the Edit button and set the original size and type 15710Set the size of the attached data 158 159 Internet FAXInternet FAX Precaution for Internet Transmission160 Internet Fax Transmission Overview161 Sending Internet FAX Setting the Transmission Conditions162 163 164 165 166 167 168 169 170 171 Press the DIR Service button Searching Address Using Ldap Server172 Presspanel. the FAX button on the controlMulti-address Transmission 173Specify the recipient 174Confirming the Destinations Press the Destination button175 Advanced Function 176Sending 2-sided Originals Press the Start button Priority Transmission 177178 When SMTP* is selected for Receive Mode When POP3* is selected for the Receive ModeReceiving Internet FAX 179Receiving from POP3 Server 180Checking completes Receiving from Smtp Server181 JOB Status182 JOB Status183 Print JOB List184 185 186 Proof Print JOB187 188 Private Print JOB189 190 When Using the Department Codes191 192 Confirming the Status of FAX/INTERNET FAX JOB193 Confirming the Status of Scan194 LOG ListPrint Log Send/Receive Log 195Scan Log 196197 Address Registration from LOG Lists198 199 Printing SEND/RECEIVE LOG List of FAXStatus Releasing the Print Error200 Change the paper size of the drawer to the specified size201 202 Error Code203 Error Code Cause & Message Corrective Action204 205 206 207 Scan Job Error Code Cause & Message Corrective Action208 209 210 211 Printer Error Code Cause & Message Corrective Action212 RFC related Error Code Cause & Message Corrective Action213 FilingFiling Functions Documents efficiently 215Setting UP BOX 217 Changing Input Data Change the data of the BOX Name and the Password219 Deleting BOX 221 Printing Stored DocumentPrint the whole Document Select the document to be printedExecute Test Printing Press the Print button223 Printing the Stored Document with Added/Changed SettingsPerform steps 1 to 4 of the Print the whole Document Press the Settings button Set printing as required 225 TemplateTemplate 227 Recalling TemplatePress the Public Template Group Select the desired template Press the group registered the template you want to recall 229 Public Template Group Registering TemplateUser Group 231 Registering the Template in the User Group Press the Save buttonEnter the data for registering the new user group 233Press the empty Template button, Then press the Save button 10Press the Save button Enter the data requested235 Press the button of Name 1, Name 2 and/or User Name Changing the Data of User Group 23711 7 Press the Enter button Press the Name button and/or the User Name button239 Deleting TemplateDeleting Template 241 242 11.TEMPLATE 243 When the Graphic Symbols Blink on the Touch Panel244 245 246 ADD Paper SymbolAdding Paper to the Drawers 247 248 Replace Toner Cartridge SymbolRecommendation for Original Toner 249Replacing the Toner Cartridge Open the front cover 250 Insert the cartridge completely 251252 Replace Toner BAG SymbolOpen the front cover Pull the toner bag out carefully 253 Clear Paper Symbol254 255 256 257 258 Open the fuser unit cover 259260 Remove any misfed paper that is inside the relay unit 261262 263 Paper Misfeed in the Saddle-stitch Finisher optional MJ-1024 264265 Close the exit cover and the front cover 266267 Adding Staples OptionalTake out the staple cartridge Close the front cover of the finisher 268Saddle-stitch Finisher MJ-1024 269Remove the empty staple case and replace it with a new one 270Return the saddle staple to its original position 271 272 273 Removing Jammed Staples OptionalLowerknob. the staple cover while holding 274275 Return the staple cases to their original Position 276277 Remove any jammed staples 278279 280 Disposing of the Punched Paper Bits OptionalPeriodic Maintenance Message Call Service Symbol281 282 283 MaintenancePower ON/OFF status Weekly MaintenanceDaily Inspection Items for Daily CheckOpen the front cover Clean the charger Cleaning the Charger285 Display does not Change when Buttons or Icons are Pressed Simple TroubleshootingEquipment does not Start Item to be checked Countermeasure ReferenceImage Density is too Low 287Image Density is too High Items to be checked Countermeasure ReferenceImages are Stained Background AdjustmentImages are Blurred Images are Partially Missing 289Functions cannot be Set 290 13.MAINTENANCE 291 Specifications & OptionsOPC 292293 Continuous Copying Speed Unit sheets/min 294B4, FOLIO, LG, Comp 295 Specifications of OptionsReversing Automatic Document Feeder Large Capacity FeederAdditional Drawer Module 296FOLIO, LD, LG, LT-R Comp MJ-1024 with mixed paper not loaded 297FOLIO, LD, LG LT-R, CompTray Loading Capacity MJ-1023 with mixed paper not loaded 298ST-R FOLIO, LDMJ-1023 with mixed paper loaded 299Tray Loading Capacity MJ-1022 with mixed paper not loaded 300A3, FOLIO, LD MJ-1022 with mixed paper loaded 301Bridge Unit Job SeparatorOffset Tray 302Hole Punch Unit FOLIO, LT, LT-R, LD, LG, Comp303 Packing ListCombination Matrix 1/2 Copying Function Combination MatrixCombination Matrix 2/2 305306 307 IndexNumerics 308 309 Maintenance310 Switching to the ENERGY-SAVING Setting of Basic Copy ModesUsing the Editing Functions 311312 When the Graphic Symbols Blink On the Touch Panel
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