General, Access to Dictation Device | Olympus DS-3400 instruction

Professional Dictation

INFORMATION ABOUT SECURITY OF

PROFESSIONAL OLYMPUS DICTATION SOLUTIONS

General

Olympus offers - as the global market leader of dictation - to encrypt the whole workflow of a dictation from creation to transcription and thereby prevent unauthorised access. The backup includes the dictation device (the hardware) as well as the Olympus dictation management software. The backup can cover up to five areas:

1.access to the dictation device

2.access control of files on the memory

3.dictation encryption of dictations when transferring

4.prevent files against accidental deletion: dictation device

5.prevent files against accidental deletion: dictation software

6.backup of dictations via dictation management software

7.security through ease of use

8.security by IT environment: Thin-Clients

1. Access to Dictation Device

The Olympus dictation devices DS-5000and DS-3400offers the possibility to access using optionally a 4-digit PIN code to encrypt.

Thus, there is no opportunity for unauthorised persons, with the dictation device to record dictations, play or edit.

The activation of this function is recommended if the risk exists that unauthorised access to the dictation of the relevant dictators could happen (for example, if it could happen that people leave their dictation devices on desk at offices).

The Olympus dictation device DS-5000iDalso offers the possibility to control the access to the dictation device via biometric information (fingerprint recognition). On the one hand the use for the authorised user is even easier. On the other hand, this solution has the advantage that the authorised user does not have to remember the PIN code and an unauthorised user has no access to the device even he knows the PIN code.

Up to 10 different authors for each device can be managed.

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