Olympus DS-500iD, DS-3400 manual Access to files on the memory

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Professional Dictation

2. Access to files on the memory

Olympus uses in his professional dictation devices DS-5000iD, DS-5000 and DS-3400 the international dictation standard “DSS Pro” with all functionalities. One of the advantages includes strong compression, editing and dictation categorisation using various attributes.

By DSSPro format, the already high-quality audio with a 16kHz sampling rate further improved (enables optimised use of speech recognition systems), and it is the first time an encryption algorithm is supported.

This optional encryption is possible for one or all folders of the dictation device1.

If an unauthorised removes one or both2 memory cards of Olympus dictation devices 5000iD, DS-5000 or DS-3400, no access, play or editing of stored data stored on the dictation devices are possible.

This encryption is done in real time on the dictation device. Using the Dictation Management Software “DSS Player Pro” for each folder of the dictation devices an individually password can be stored. All recordings in this folder will be then encrypted. To play back these recordings it is necessary to enter the decryption password or to deposit this password in the inbox of the responsible typist.

3. Dictation encryption of dictations when transferring

When dictations are downloaded (manually or automatically) from the dictation devices and sent to an authorised person (internal or external transcriptionists), there is a third security level when using the Olympus Dictation Management Software “DSS Player

Pro R5".

Every dictator can individually encrypt in the “DSS Player Pro Dictation Module” a single dictation manually or all dictations automatically with workflow rules via password on the way to other parties.

The decryption is done on the typist side in "DSS Player Pro R5 Transcription Module”, either manually or automatically by setting any number of author profiles. This

1 The number of folders can be individually selected (1-7 folders).

2DS-5000iD and DS-5000 support 2 memory cards, DS-3400 one. page 2 of 4

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Contents Access to Dictation Device GeneralAccess to files on the memory Dictation encryption of dictations when transferringPrevent files against accidental deletion dictation device Prevent files against accidental deletion dictation softwareSecurity by IT environment Thin-Clients Backup of dictations via dictation management softwareSecurity through ease of use
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