AT&T 5635 manual Setting System to Answer Calls

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Pre-recorded Announcement

If you do not record your own announcement, callers will hear this announcement: “Hello. Please leave a message after the tone.”

The Message Window blinks to indicate that the user needs to record an announcement. To select the pre- recorded announcement as your announcement and stop the display from blinking, press and release

ANNC.

Record an Announcement

1.Prepare your announcement.

The maximum length of an announcement is two minutes. A total of about 12 minutes is available for the outgoing announcement and for all incoming messages – the shorter your announcement, the more time for incoming messages.

Example for Announcement:

“Hello. I can’t come to the phone right now. Please leave your name, number, and a short message after the beep. Thank you.”

2.Press CHANGE, then ANNC. The system beeps once when it begins to record. While recording, “-,” blinks in the Message Window.

3.Speak towards the microphone in a normal tone of voice.

4.Press STOP when you are finished.

The announcement plays back automatically. (If necessary, adjust SPEAKER VOLUME.) The Message Window displays P.

NOTE: If the announcement did not record successfully, five beeps will be given and the Message Window blinks to indicate that you need to record again.

To play back your announcement at any time:

1.Set SPEAKER VOLUME to the middle.

2.Press ANNC.

While your system plays back an announcement, the Message Window shows P (Announcement Play).

To delete an announcement

1.Press ANNC to begin playing the announcement.

2.Press DELETE while the announcement is playing.

The system will beep once and the Message Window will blink when the announcement has been deleted.

To bypass the announcement

Callers with a touch tone telephone can bypass your announcement by pressing * after the announcement begins. The system skips the rest of the announcement, beeps, and begins recording.

You may want to inform frequent callers of this feature.

Setting System to Answer Calls

After you have recorded your announcement, the Message Window should be on, indicating that the system is ready to answer calls. The Message Window shows the number of messages stored in memory (0 if no messages have been received).

If the Message Window is not on, press and release ON/OFF to turn on the system.

When the system answers a call, the caller hears the announcement you selected, followed by a beep. After the beep, the system begins recording your caller’s message.

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Contents Table/Desk Installation Wall Installation Making Calls Mount the base on the wallHanging up Answering CallsSpecial Telephone Services Volume ControlRedial Temporary ToneChanging Channels Using the IntercomHandset Locator Find Using the Intercom During a Phone CallProgramming a Number Into Memory Dialing a Number Stored in MemoryProgramming a Pause in a Memory Dial Phone Number Storing a Redial Number in MemoryProgramming and Dialing Long Numbers or Sequences Changing or Replacing a Stored NumberAbout Mailboxes ClockAnnouncements to Callers Setting System to Answer Calls Message Window and Indicators Setting System to Not Answer CallsRing Select Toll SaverMailbox Lights Indicator LightsMessage Alert Listening to Your MessagesSaving Messages When the Memory Is FullDeleting Selected Messages Replaying Deleted MessagesScreening Incoming Calls Priority CallingTo use Priority Calling, a caller should Access Code Reviewing Your Access CodeChanging Your Access Code Working with the Clock Additional Message OperationsOutgoing Announcement Call Monitoring Recording a Telephone ConversationMonitoring Calls Call InterceptTurning the Answering System On or Off About the Handset BatteriesCharging the Handset Batteries Replacing the Handset Battery Pack If the batteries don’t charge properlyReplacing the Base Batteries
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