HP TextEngineer Technical Writing Guide manual Section Style Guide, Writing Style Approach

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Company Writer's Guide

SECTION 1

STYLE GUIDE

This section of the Writer’s Guide is intended to establish a basic writing style that is clear, concise, and consistent in presentation of information. Technical information requires more stringent standardization than is common in general usage. Therefore, generating a deliverable to accommodate an expeditious technical review requires avoiding confusing or ambiguous statements and unnecessarily verbose descriptions.

1.1WRITING STYLE APPROACH

Avoid use of colloquialisms in writing. Terms like “putting your best foot forward” or “cutting to the quick” can be misunderstood by international customers and lead to confusion. Conversational English is inappropriate for formal business and technical writing. Keep language clear and precise.

The following guidelines will help improve your writing and allow us to present a standardized “look and feel” in deliverables to customers.

Great Content, Economically Delivered

The most effective technical writing is taut, information-rich material that easily conveys the most important points. Here are some ways you can achieve this.

1.Try to restrict acronym use to the five to ten most important acronyms in a subject area and write out the secondary or peripheral terms.

2.Always write in a simple and direct style by avoiding:

•Wordiness (examples of wordiness appear in Table 1.1-1)

•Strings of adjectives

•Puffery (Our company is uniquely qualified ...)

•Phrases and words that obscure the central meaning, for example:

Wrong: The system is designed such that active components are capable of being tested during plant operation.

Right: The active components can be tested during plant operation.

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Contents Section Style Guide Great Content, Economically DeliveredWriting Style Approach 1. Examples of Wordiness Verbose-ese Equivalent Active versus Passive Voice Verb TensesAdditional Guidance ABBREVIATIONS, ACRONYMS, TRADEMARKS, and Symbols For Illustration Only Capitalization PunctuationNumerals and Units References For Illustration Only Editing Conventions GraphicsDeadman For Illustration Only VAC Appendix a Commonly Used Trademarks For Illustration Only Appendix B Abbreviations and Symbols Plurals of Abbreviations Letter Symbols for Units of Measurement Symbols for Units in General Use Symbols for Units in General Use Cont’d Symbols for Units in General Use Cont’d Symbols for Units in General Use Cont’d Symbols for Units in General Use Cont’d Symbols for Units in General Use Cont’d Called degree kelvin and assigned it the symbol K Symbols for Units in General Use Cont’d Symbols for Units in General Use Cont’d Symbols for Units in General Use Cont’d Symbols for Units in General Use Cont’d Symbols for Units in General Use Cont’d Symbols for Units in General Use Cont’d Symbols for Units in General Use Cont’d

TextEngineer Technical Writing Guide specifications

HP TextEngineer is an innovative technical writing tool designed to streamline the creation of documentation for software, hardware, and other technical subjects. Tailored for professionals who aim to produce high-quality content efficiently, the HP TextEngineer offers a variety of features and technologies that set it apart in the realm of technical writing.

One of the main features of HP TextEngineer is its intuitive user interface, which allows writers to focus on content creation rather than getting bogged down by complicated software navigation. The interface is designed to be user-friendly, providing easy access to the essential tools needed for drafting and editing technical documents. Users can easily insert images, tables, and diagrams, making it simple to present complex information in an understandable manner.

Another notable characteristic of HP TextEngineer is its collaboration capabilities. The tool supports real-time editing, enabling multiple writers to work on the same document simultaneously. This feature encourages teamwork and enhances productivity, particularly in environments where technical documentation is a collective effort. Additionally, the software includes version control, which keeps track of changes and allows users to revert to previous versions if necessary.

HP TextEngineer also leverages advanced technologies such as artificial intelligence and machine learning to assist writers. Intelligent suggestions for content improvement, grammar checks, and style recommendations help authors refine their work, resulting in clearer and more concise documentation. These technologies assist in automating repetitive tasks, allowing writers to focus on more critical aspects of their projects.

Another significant aspect of HP TextEngineer is its support for various output formats. Whether a company needs to produce PDFs, HTML documentation, or ePub files, HP TextEngineer can accommodate these requirements effortlessly. This flexibility ensures that technical documents can be distributed across multiple platforms while retaining their original formatting and integrity.

In addition to robust writing tools, HP TextEngineer incorporates templates tailored for specific industries and document types. This feature helps writers maintain consistency in style and layout, which is critical in professional documentation. By utilizing these templates, teams can create cohesive documents that align with organizational branding and standards.

In summary, HP TextEngineer emerges as a powerful tool in the technical writing domain, equipped with user-friendly features, collaboration capabilities, AI-driven assistance, diverse output options, and customizable templates. As technical writing increasingly becomes a vital component of successful project execution, tools like HP TextEngineer are essential for producing high-quality, precise documentation that meets the evolving needs of industries.
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