HP J4580, J4500 Send a fax using monitor dialing, To send a fax manually from an extension phone

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Chapter 6

answers the call, you can send the fax directly to the fax machine when you hear the fax tones from the receiving fax machine.

To send a fax manually from an extension phone

1.Load your originals. For additional information, see Load originals.

2.Press the left arrow or right arrow to select Fax B&W or Fax Color, and then press OK.

3.Dial the number by using the keypad on the phone that is connected to the device.

NOTE: Do not use the keypad on the device control panel of the device when manually sending a fax. You must use the keypad on your phone to dial the recipient's number.

TIP: To switch between Fax B&W or Fax Color, press the Back button.

4.If the recipient answers the telephone, you can engage in a conversation before sending your fax.

NOTE: If a fax machine answers the call, you will hear fax tones from the receiving fax machine. Proceed to the next step to transmit the fax.

5.When you are ready to send the fax, press Start.

NOTE: If prompted, select Send Fax, and then place the original in the ADF.

If you were speaking with the recipient before sending the fax, inform the recipient that they should press Start on their fax machine after they hear fax tones.

The telephone line is silent while the fax is transmitting. At this point, you can hang up the telephone. If you want to continue speaking with the recipient, remain on the line until the fax transmission is complete.

Send a fax using monitor dialing

Monitor dialing allows you to dial a number from the device control panel as you would dial a regular telephone. When you send a fax using monitor dialing, you can hear the dial tones, telephone prompts, or other sounds through the speakers on the device.

This enables you to respond to prompts while dialing, as well as control the pace of your dialing.

TIP: If you do not enter your calling card PIN fast enough, the device might start

sending fax tones too soon and cause your PIN not to be recognized by the calling card service. If this is the case, you can create a speed dial entry to store the PIN for your calling card.

NOTE: Make sure the volume is turned on, or you will not hear a dial tone.

42 Fax

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Contents HP Officejet J4500 All-in-One series HP Officejet J4500 All-in-One series Copyright information Safety informationAccessibility Hewlett-Packard Company noticesPage Contents Scan CopyFax Configure and manage Maintain and troubleshoot HP supplies and accessories Support and warrantyDevice specifications Regulatory informationFind other resources for the product Get startedResource Description Location Resource Description Understand the device partsFront view Ink levels Ink cartridge health statusPrinting supplies area Back viewDevice control panel buttons and lights Low ink indicatorLabel Connection information Use device control panel menus Use the deviceDevice control-panel message types Critical error messages Change device settingsError messages To change settings from the device control panelTo change settings from the HP Solution Center Windows Use the HP Solution Center WindowsUse the HP photo and imaging software Load originals To open the HP Photosmart Software on a Windows computerTo load an original on the scanner glass Load an original on the scanner glassLoad an original in the automatic document feeder ADF To load an original in the document feeder trayTips for selecting and using print media Select print mediaPhoto media Understand specifications for supported mediaCards and envelopes TransparenciesMedia size Understand supported sizesStandard media sizes Cards EnvelopesPhoto media Other media Understand supported media types and weightsTray Type Weight CapacitySet minimum margins Tray Type Weight Capacity Envelopes 75 to 90 g/mMedia Left Right Top Bottom Margin Print on special and custom-sized media Click the Paper/Features tabLoad media To load main trayTo print on special or custom-sized media Mac OS Print borderlessTo set a custom media size a. Click the Custom button Click Manage Custom Sizes in the Paper Size pull-down menuTo print a borderless document Mac OS Click Properties or SetupTo print a borderless document Windows Open the Paper Type/Quality panelSet up speed-dial entries Set up speed-dial entriesSet up fax numbers as speed-dial entries or groups Set up a speed-dial groupPrint and view a list of speed-dial entries To change the settings Change print settingsChange default settings for all future jobs Windows PrintCancel a print job Change settings Mac OSMake copies from the device control panel CopyTo make a copy from the device control panel Set the number of copies Change the copy settingsSet the copy paper size Paper type Device control panel setting Set the copy paper typeChange copy speed or quality To change the copy quality from the device control panelCopy a legal-size document onto letter paper Resize an original to fit onto letter or A4 paperTo resize a document from the device control panel Enhance blurred areas of your copy Adjust the lightness and darkness of your copyTo adjust the copy contrast from the device control panel To copy a legal-size document onto letter paperTo copy a blurred document from the device control panel Cancel a copy jobEnhance light areas of your copy To copy an overexposed photo from the device control panelScan Scan an originalScan from a TWAIN-compliant program Scan from a TWAIN-compliant or a WIA-compliant programScan from a WIA-compliant program Edit a scanned original Change scan settingsCancel a scan job Edit a scanned photo or graphicFax Send a faxSend a fax manually from a phone Send a basic faxTo send a basic fax from the device control panel Send a fax using monitor dialing To send a fax manually from an extension phoneSchedule a fax to send later Send a fax from memoryTo send a fax from memory Send a fax to multiple recipients To cancel a scheduled faxTo send a fax to multiple recipients using group speed dial To schedule a fax from the device control panelChange the fax resolution and Lighter / Darker settings Send a color original or photo faxTo change the resolution from the device control panel Change the fax resolutionChange the Lighter / Darker setting To set new default settings from the device control panel Send a fax in Error Correction ModeSet new default settings To change the ECM setting from the device control panelReceive a fax manually Receive a faxTo receive a fax manually On Error Only Set up backup faxTo set backup fax from the device control panel OffPoll to receive a fax Reprint received faxes from memoryTo reprint faxes in memory from the device control panel Set the paper size for received faxes Forward faxes to another numberTo forward faxes from the device control panel To set automatic reduction from the device control panel Set automatic reduction for incoming faxesBlock junk fax numbers Add numbers to the junk fax listReceive faxes to your computer To remove numbers from the list of junk fax numbersTo modify Fax to PC settings from the device control panel Select Settings, and then select Fax to PC Setup WizardModify Fax to PC settings Activate Fax to PCTo modify Fax to PC settings from the Solution Center Change fax settingsConfigure the fax header Select the Fax to PC Settings tabSet the number of rings before answering Set the answer mode Auto answerChange the answer ring pattern for distinctive ring Set the dial type Set the fax error correction modeTo set the fax error-correction mode To set the dial typeTo set the redial options Set the redial optionsSet the fax speed To set the fax speed from the device control panelTo test fax setup Test fax setupFax over the Internet Use reports To enable fax confirmationPrint fax confirmation reports To set the device to print fax error reports automatically Print fax error reportsPrint and view the fax log To cancel a number you are dialing Cancel a faxTo cancel a fax To view the fax log from the HP photo and imaging softwareMonitor the device Configure and manageManage the device WindowsUse device management tools Administer the deviceToolbox Windows Open the Toolbox Toolbox tabsTo open the HP Printer Utility from the HP Device Manager Understand the self-test reportHP Printer Utility Mac OS HP Printer Utility panels Information and Support panelSet up faxing for the device Set up faxing parallel phone systems Countries/regions with a parallel-type phone systemChoose the correct fax setup for your home or office Select your fax setup case Recommended fax setup for parallel-type phone systems Recommended fax setup for serial-type phone systemsOther equipment/services To set up the device with a separate fax lineCase a Separate fax line no voice calls received Case B Set up the device with DSL To set up the device with DSLCase D Fax with a distinctive ring service on the same line To set up the device with a distinctive ring service Case E Shared voice/fax lineTo set up the device with a shared voice/fax line Case F Shared voice/fax line with voice mailTo set up the device with voice mail Set up the device with a computer dial-up modem To set up the device with a computer dial-up modemSet up the device with a computer DSL/ADSL modem To set up the device with a computer DSL/ADSL modemCase H Shared voice/fax line with computer modem Shared voice/fax with computer dial-up modemBack of the device Shared voice/fax with computer DSL/ADSL modem To set up the device with a computer DSL/ADSL modem Case I Shared voice/fax line with answering machine 10 Example of a parallel splitter 11 Back view of the device Page Telephone wall jack To set up the device with a computer DSL/ADSL modem 12 Example of a parallel splitter Serial-type fax setup Configure the device Windows To install the softwareShare the device on a locally shared network Connect the device before installing the softwareTo connect the device Configure the device Mac OS To install the softwareTo uninstall from a Windows computer, method Uninstall and reinstall the softwareTo share the device among computers running Mac OS To uninstall from a Windows computer, method Uninstall and reinstall the software Work with ink cartridges Maintain and troubleshootSupported ink cartridges Handle the ink cartridges Replace the ink cartridgesTo replace the ink cartridges Page Align the ink cartridges Printer Toolbox appears To clean the ink cartridges from the HP Photosmart Software Clean the ink cartridgesTo clean the ink cartridges from the device control panel Printer Toolbox appears Click the Device Services tabTo clean the ink cartridge contacts Clean the ink cartridge contactsClick Clean the ink cartridges HP Printer Utility Mac OSClean the area around the ink nozzles To clean the area around the ink nozzles Store printing supplies To clean the scanner glass Clean the deviceClean the scanner glass To insert an ink cartridge into the ink cartridge protectorClean the exterior Clean the automatic document feederTo clean the rollers or separator pad Chapter General troubleshooting tips and resources Error message appears on control-panel display Solve printing problemsDevice shuts down unexpectedly Device takes a long time to print Device is not responding nothing printsBlank or partial page printed Placement of the text or graphics is wrong Something on the page is missing or incorrectPoor print quality and unexpected printouts Check the page-orientation settingDevice prints half a page, then ejects the paper Check the paper quality Common poor quality printout problemsMeaningless characters print Check the type of media loaded in the deviceInk is not filling the text or graphics completely Check the print settingsInk is smearing Check the document fileOutput is faded or dull colored Check the print modeCheck the paper type setting Colors are printing as black and whiteColors do not line up properly Solve paper-feed problemsPrintout shows bleeding colors Lines or dots are missing from text or graphicsPages are skewing Media is not picked up from a trayMedia is not coming out correctly Multiple pages are being picked upNo copy came out Solve copy problemsCopies are blank Copy quality is poor Documents are missing or fadedSize is reduced Copy defects are apparentError messages appear Paper mismatchScan takes too long Solve scan problemsScanner did nothing Check the softwareText cannot be edited Part of the document did not scan or text is missingCheck the originals Original is a second-generation photo or picture Image quality is better when printedScanned image quality is poor Scanned image is skewed crookedTake steps to improve the scan quality Solve fax problemsScan defects are apparent Blank pagesFax Hardware Test failed Solution Fax test failedSolve fax problems 131 Phone Cord Connected to Correct Port on Fax test failed Dial Tone Detection test failed Solution Fax Line Condition test failed Solution Device is having problems sending and receiving faxes Display always shows Phone Off HookSolution Device is having problems sending a manual fax Solution Device cannot receive faxes, but can send faxes Solution Solve fax problems 139 Device cannot send faxes, but can receive faxes Solution To extend your phone cord Fax tones are recorded on my answering machine SolutionPhone cord that came with my device is not long enough Color faxes do not printComputer cannot receive faxes Fax to PC Troubleshoot installation issuesHardware installation suggestions Check the hardware connectionsCheck the computer system Software installation suggestionsVerify installation preliminaries Check the device to ensure the followingClear paper jams Clear jamsTo clear a paper jam from the rear door To clear a paper jam in the automatic document feeder Avoid paper jams Supplies HP supplies and accessoriesOrder printing supplies online HP mediaSupport and warranty Hewlett-Packard limited warranty statement Obtain HP telephone support Obtain electronic supportBefore you call Phone support period Support processHP support by phone Telephone support numbersAdditional warranty options HP Quick Exchange Service Japan Call HP Korea customer supportRemove the ink cartridges before shipment Prepare the device for shipmentTo remove ink cartridges before shipment Pack the device To pack the devicePage Product features and capacities Device specificationsPhysical specifications Processor and memory specificationsOperating system compatibility System requirementsDevice memory Minimum requirementsFax specifications Print specificationsCopy specifications Scan specificationsEnvironmental specifications Electrical specificationsRegulatory information FCC statement FCC statementNoise emission statement for Germany Toxic and hazardous substance table163 Appendix D Australia wired fax statement Hinweis für Benutzer des deutschen TelefonnetzwerksRegulatory model number Declaration of conformityEnvironmental product stewardship program Απόρριψη άχρηστων συσκευών στην Ευρωπαϊκή Ένωση Energy Star notice Symbols/Numerics IndexPage Page OCR Page Page Twain Page Podręcznik użytkownika
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J4500, J4580 specifications

The HP J4580 and J4500 series printers are versatile all-in-one devices that cater to both home and small office environments. Designed to deliver high-quality printing, scanning, copying, and faxing capabilities, these models combine functionality with ease of use.

The HP J4580 model stands out with its compact design, making it an ideal choice for users with limited space. One of its main features is the ability to print in color and black-and-white at speeds up to 28 pages per minute (ppm). Additionally, the J4580 boasts a maximum print resolution of 4800 x 1200 optimized dpi, ensuring that both text and images look sharp and vibrant.

The J4500 model, while similar in design, introduces enhanced features suitable for slightly larger workloads. It offers a slightly higher performance, handling printing tasks with even greater efficiency. The J4500 can also print at impressive speeds, providing users with fast output without sacrificing quality.

Both models come equipped with advanced scanner technology, featuring a flatbed scanner that allows for high-resolution scanning to digital formats. The J4580 and J4500 are capable of scanning documents up to 1200 dpi, making it easy to capture intricate details from photos and pages. Moreover, users can copy documents quickly with a one-touch button that simplifies the copying process.

One of the standout characteristics is the built-in fax functionality. The fax modem included in both models can transmit documents at speeds of up to 33.6 kbps, ensuring that important information is sent swiftly. Additionally, they feature a 50-sheet automatic document feeder (ADF) for quicker faxing and scanning of multi-page documents.

Connectivity options are also essential for modern office needs, and both the J4580 and J4500 support USB and Ethernet connections, allowing users to print and share documents seamlessly over a network. Furthermore, wireless connectivity options enable quick access from mobile devices.

Overall, the HP J4580 and J4500 series printers provide comprehensive solutions for daily printing, scanning, copying, and faxing tasks. With their combination of speed, quality, and multifunction capabilities, these all-in-one printers are reliable assets for enhancing productivity in any workspace.
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