HP J4500, J4580 manual Configure and manage, Manage the device, Monitor the device, Windows, Mac OS

Page 67

7 Configure and manage

This section is intended for the administrator or individual who is responsible for managing the device. This section contains information about the following topics.

•Manage the device

•Use device management tools

•Understand the self-test report

•Set up faxing for the device

•Configure the device (Windows)

•Configure the device (Mac OS)

•Uninstall and reinstall the software

Manage the device

The following, common tools can be used to manage the device. For information about accessing and using the tools, see Use device management tools.

NOTE: Specific procedures might include other methods.

Windows

•Device control panel

•Printer driver

•Toolbox

Mac OS

•Device control panel

•HP Printer Utility

•Monitor the device

•Administer the device

Monitor the device

This section provides instructions for monitoring the device.

Use this tool...

to obtain the following information...

Device control panel

Obtain information about the status of jobs

 

that are being processed, the operating status

 

of the device, and the status of ink cartridges.

Toolbox (Windows)

Ink cartridge information: Click the

 

Estimated Ink Levels tab to view the ink-

 

level information, and then scroll to display

 

the Cartridge Details button. Click the

 

Cartridge Details button to view information

 

about replacement ink cartridges.*

Configure and manage

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Contents HP Officejet J4500 All-in-One series HP Officejet J4500 All-in-One series Hewlett-Packard Company notices Safety informationAccessibility Copyright informationPage Contents Scan CopyFax Configure and manage Maintain and troubleshoot Support and warranty HP supplies and accessoriesRegulatory information Device specificationsFind other resources for the product Get startedResource Description Location Ink levels Ink cartridge health status Understand the device partsFront view Resource DescriptionBack view Printing supplies areaDevice control panel buttons and lights Low ink indicatorLabel Connection information Use device control panel menus Use the deviceDevice control-panel message types To change settings from the device control panel Change device settingsError messages Critical error messagesTo change settings from the HP Solution Center Windows Use the HP Solution Center WindowsUse the HP photo and imaging software To open the HP Photosmart Software on a Windows computer Load originalsTo load an original in the document feeder tray Load an original on the scanner glassLoad an original in the automatic document feeder ADF To load an original on the scanner glassSelect print media Tips for selecting and using print mediaTransparencies Understand specifications for supported mediaCards and envelopes Photo mediaMedia size Understand supported sizesStandard media sizes Cards EnvelopesPhoto media Capacity Understand supported media types and weightsTray Type Weight Other mediaSet minimum margins Tray Type Weight Capacity Envelopes 75 to 90 g/mMedia Left Right Top Bottom Margin To load main tray Click the Paper/Features tabLoad media Print on special and custom-sized mediaClick Manage Custom Sizes in the Paper Size pull-down menu Print borderlessTo set a custom media size a. Click the Custom button To print on special or custom-sized media Mac OSOpen the Paper Type/Quality panel Click Properties or SetupTo print a borderless document Windows To print a borderless document Mac OSSet up a speed-dial group Set up speed-dial entriesSet up fax numbers as speed-dial entries or groups Set up speed-dial entriesPrint and view a list of speed-dial entries Print Change print settingsChange default settings for all future jobs Windows To change the settingsChange settings Mac OS Cancel a print jobMake copies from the device control panel CopyTo make a copy from the device control panel Set the number of copies Change the copy settingsSet the copy paper size Set the copy paper type Paper type Device control panel settingTo change the copy quality from the device control panel Change copy speed or qualityCopy a legal-size document onto letter paper Resize an original to fit onto letter or A4 paperTo resize a document from the device control panel To copy a legal-size document onto letter paper Adjust the lightness and darkness of your copyTo adjust the copy contrast from the device control panel Enhance blurred areas of your copyTo copy an overexposed photo from the device control panel Cancel a copy jobEnhance light areas of your copy To copy a blurred document from the device control panelScan an original ScanScan from a TWAIN-compliant program Scan from a TWAIN-compliant or a WIA-compliant programScan from a WIA-compliant program Edit a scanned photo or graphic Change scan settingsCancel a scan job Edit a scanned originalSend a fax FaxSend a fax manually from a phone Send a basic faxTo send a basic fax from the device control panel To send a fax manually from an extension phone Send a fax using monitor dialingSchedule a fax to send later Send a fax from memoryTo send a fax from memory To schedule a fax from the device control panel To cancel a scheduled faxTo send a fax to multiple recipients using group speed dial Send a fax to multiple recipientsSend a color original or photo fax Change the fax resolution and Lighter / Darker settingsTo change the resolution from the device control panel Change the fax resolutionChange the Lighter / Darker setting To change the ECM setting from the device control panel Send a fax in Error Correction ModeSet new default settings To set new default settings from the device control panelReceive a fax manually Receive a faxTo receive a fax manually Off Set up backup faxTo set backup fax from the device control panel On Error OnlyPoll to receive a fax Reprint received faxes from memoryTo reprint faxes in memory from the device control panel Set the paper size for received faxes Forward faxes to another numberTo forward faxes from the device control panel Add numbers to the junk fax list Set automatic reduction for incoming faxesBlock junk fax numbers To set automatic reduction from the device control panelTo remove numbers from the list of junk fax numbers Receive faxes to your computerActivate Fax to PC Select Settings, and then select Fax to PC Setup WizardModify Fax to PC settings To modify Fax to PC settings from the device control panelSelect the Fax to PC Settings tab Change fax settingsConfigure the fax header To modify Fax to PC settings from the Solution CenterSet the number of rings before answering Set the answer mode Auto answerChange the answer ring pattern for distinctive ring To set the dial type Set the fax error correction modeTo set the fax error-correction mode Set the dial typeTo set the fax speed from the device control panel Set the redial optionsSet the fax speed To set the redial optionsTo test fax setup Test fax setupFax over the Internet Use reports To enable fax confirmationPrint fax confirmation reports To set the device to print fax error reports automatically Print fax error reportsPrint and view the fax log To view the fax log from the HP photo and imaging software Cancel a faxTo cancel a fax To cancel a number you are dialingWindows Configure and manageManage the device Monitor the deviceUse device management tools Administer the deviceToolbox Windows Toolbox tabs Open the ToolboxHP Printer Utility panels Information and Support panel Understand the self-test reportHP Printer Utility Mac OS To open the HP Printer Utility from the HP Device ManagerSet up faxing for the device Countries/regions with a parallel-type phone system Set up faxing parallel phone systemsChoose the correct fax setup for your home or office Select your fax setup case Recommended fax setup for serial-type phone systems Recommended fax setup for parallel-type phone systemsOther equipment/services To set up the device with a separate fax lineCase a Separate fax line no voice calls received To set up the device with DSL Case B Set up the device with DSLCase D Fax with a distinctive ring service on the same line Case E Shared voice/fax line To set up the device with a distinctive ring serviceCase F Shared voice/fax line with voice mail To set up the device with a shared voice/fax lineTo set up the device with voice mail To set up the device with a computer dial-up modem Set up the device with a computer dial-up modemTo set up the device with a computer DSL/ADSL modem Set up the device with a computer DSL/ADSL modemShared voice/fax with computer dial-up modem Case H Shared voice/fax line with computer modemBack of the device Shared voice/fax with computer DSL/ADSL modem To set up the device with a computer DSL/ADSL modem Case I Shared voice/fax line with answering machine 10 Example of a parallel splitter 11 Back view of the device Page Telephone wall jack To set up the device with a computer DSL/ADSL modem 12 Example of a parallel splitter Serial-type fax setup To install the software Configure the device WindowsShare the device on a locally shared network Connect the device before installing the softwareTo connect the device To install the software Configure the device Mac OSTo uninstall from a Windows computer, method Uninstall and reinstall the softwareTo share the device among computers running Mac OS To uninstall from a Windows computer, method Uninstall and reinstall the software Work with ink cartridges Maintain and troubleshootSupported ink cartridges Replace the ink cartridges Handle the ink cartridgesTo replace the ink cartridges Page Align the ink cartridges Printer Toolbox appears Printer Toolbox appears Click the Device Services tab Clean the ink cartridgesTo clean the ink cartridges from the device control panel To clean the ink cartridges from the HP Photosmart SoftwareHP Printer Utility Mac OS Clean the ink cartridge contactsClick Clean the ink cartridges To clean the ink cartridge contactsClean the area around the ink nozzles To clean the area around the ink nozzles Store printing supplies To insert an ink cartridge into the ink cartridge protector Clean the deviceClean the scanner glass To clean the scanner glassClean the automatic document feeder Clean the exteriorTo clean the rollers or separator pad Chapter General troubleshooting tips and resources Error message appears on control-panel display Solve printing problemsDevice shuts down unexpectedly Device takes a long time to print Device is not responding nothing printsBlank or partial page printed Something on the page is missing or incorrect Placement of the text or graphics is wrongPoor print quality and unexpected printouts Check the page-orientation settingDevice prints half a page, then ejects the paper Check the type of media loaded in the device Common poor quality printout problemsMeaningless characters print Check the paper qualityCheck the document file Check the print settingsInk is smearing Ink is not filling the text or graphics completelyColors are printing as black and white Check the print modeCheck the paper type setting Output is faded or dull coloredLines or dots are missing from text or graphics Solve paper-feed problemsPrintout shows bleeding colors Colors do not line up properlyMultiple pages are being picked up Media is not picked up from a trayMedia is not coming out correctly Pages are skewingNo copy came out Solve copy problemsCopies are blank Copy defects are apparent Documents are missing or fadedSize is reduced Copy quality is poorPaper mismatch Error messages appearCheck the software Solve scan problemsScanner did nothing Scan takes too longText cannot be edited Part of the document did not scan or text is missingCheck the originals Scanned image is skewed crooked Image quality is better when printedScanned image quality is poor Original is a second-generation photo or pictureBlank pages Solve fax problemsScan defects are apparent Take steps to improve the scan qualityFax test failed Fax Hardware Test failed SolutionSolve fax problems 131 Phone Cord Connected to Correct Port on Fax test failed Dial Tone Detection test failed Solution Fax Line Condition test failed Solution Display always shows Phone Off Hook Device is having problems sending and receiving faxesSolution Device is having problems sending a manual fax Solution Device cannot receive faxes, but can send faxes Solution Solve fax problems 139 Device cannot send faxes, but can receive faxes Solution Color faxes do not print Fax tones are recorded on my answering machine SolutionPhone cord that came with my device is not long enough To extend your phone cordCheck the hardware connections Troubleshoot installation issuesHardware installation suggestions Computer cannot receive faxes Fax to PCCheck the device to ensure the following Software installation suggestionsVerify installation preliminaries Check the computer systemClear paper jams Clear jamsTo clear a paper jam from the rear door To clear a paper jam in the automatic document feeder Avoid paper jams HP media HP supplies and accessoriesOrder printing supplies online SuppliesSupport and warranty Hewlett-Packard limited warranty statement Obtain HP telephone support Obtain electronic supportBefore you call Telephone support numbers Support processHP support by phone Phone support periodCall HP Korea customer support Additional warranty options HP Quick Exchange Service JapanRemove the ink cartridges before shipment Prepare the device for shipmentTo remove ink cartridges before shipment To pack the device Pack the devicePage Processor and memory specifications Device specificationsPhysical specifications Product features and capacitiesMinimum requirements System requirementsDevice memory Operating system compatibilityScan specifications Print specificationsCopy specifications Fax specificationsElectrical specifications Environmental specificationsRegulatory information FCC statement FCC statementToxic and hazardous substance table Noise emission statement for Germany163 Appendix D Hinweis für Benutzer des deutschen Telefonnetzwerks Australia wired fax statementDeclaration of conformity Regulatory model numberEnvironmental product stewardship program Απόρριψη άχρηστων συσκευών στην Ευρωπαϊκή Ένωση Energy Star notice Index Symbols/NumericsPage Page OCR Page Page Twain Page Podręcznik użytkownika
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J4500, J4580 specifications

The HP J4580 and J4500 series printers are versatile all-in-one devices that cater to both home and small office environments. Designed to deliver high-quality printing, scanning, copying, and faxing capabilities, these models combine functionality with ease of use.

The HP J4580 model stands out with its compact design, making it an ideal choice for users with limited space. One of its main features is the ability to print in color and black-and-white at speeds up to 28 pages per minute (ppm). Additionally, the J4580 boasts a maximum print resolution of 4800 x 1200 optimized dpi, ensuring that both text and images look sharp and vibrant.

The J4500 model, while similar in design, introduces enhanced features suitable for slightly larger workloads. It offers a slightly higher performance, handling printing tasks with even greater efficiency. The J4500 can also print at impressive speeds, providing users with fast output without sacrificing quality.

Both models come equipped with advanced scanner technology, featuring a flatbed scanner that allows for high-resolution scanning to digital formats. The J4580 and J4500 are capable of scanning documents up to 1200 dpi, making it easy to capture intricate details from photos and pages. Moreover, users can copy documents quickly with a one-touch button that simplifies the copying process.

One of the standout characteristics is the built-in fax functionality. The fax modem included in both models can transmit documents at speeds of up to 33.6 kbps, ensuring that important information is sent swiftly. Additionally, they feature a 50-sheet automatic document feeder (ADF) for quicker faxing and scanning of multi-page documents.

Connectivity options are also essential for modern office needs, and both the J4580 and J4500 support USB and Ethernet connections, allowing users to print and share documents seamlessly over a network. Furthermore, wireless connectivity options enable quick access from mobile devices.

Overall, the HP J4580 and J4500 series printers provide comprehensive solutions for daily printing, scanning, copying, and faxing tasks. With their combination of speed, quality, and multifunction capabilities, these all-in-one printers are reliable assets for enhancing productivity in any workspace.
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