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Chapter2
Setting Up and Managing E-mailAccounts
36
Contents
Main
Copyright
Disclaimer and Limitation of Liability
Contents
Page
Page
Page
About This Book
Page
CHAPTER 1
Getting Started with Palm VersaMail Personal E-mail Software
Palm VersaMail application features
Installing the VersaMail application
To install the VersaMail application from the CD-ROM:
To download and install the VersaMail application from the web:
Synchronizing an existing username
Upgrading a MultiMail or VersaMail database
To upgrade an existing e-mail database for use with the VersaMail application:
CHAPTER 2
Setting Up and Managing E-mail Accounts
Account and connection types
Network e-mail account prerequisites
Page
Using an ISP
Using a corporate e-mail account
VPNs
Creating a network e-mail account
To create a network e-mail account:
Page
Entering the account username and password
To enter the account username and password:
Entering the name of the outgoing and incoming mail server
To enter mail server settings:
Page
Setting mail retrieval options for a POP or IMAP account
To set mail retrieval server options for a POP or IMAP account:
Setting outgoing mail options
To set outgoing mail options:
Adding a signature
To add a personal signature:
Setting advanced outgoing mail options
To set advanced outgoing mail options:
Testing your new account
Creating a synchronize-only account
To create a synchronize-only e-mail account:
Entering the account username and password
To enter the account username and password:
Entering the name of the outgoing and incoming mail server
To enter mail server settings:
Setting mail retrieval options for a POP or IMAP account
To set mail retrieval server options for a POP or IMAP account:
Page
Setting outgoing mail options
To set outgoing mail options:
Adding a signature
To add a personal signature:
Setting advanced outgoing mail options
To set advanced outgoing mail options:
Configuring your synchronize-only account
Editing e-mail accounts
To select the account to edit:
To edit an account:
Changing the account username and password
To edit the account username and password:
Editing the names of the outgoing and incoming mail servers
To edit mail server settings:
Editing mail retrieval options for a POP or IMAP account
To edit mail retrieval server options for a POP or IMAP account:
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Editing outgoing mail options
To edit outgoing mail options:
Editing a signature
To edit a personal signature:
Editing advanced outgoing mail options
To edit advanced outgoing mail options:
Deleting an e-mail account
To delete an account:
Selecting a different service for a given e-mail account
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CHAPTER 3
Getting, Sending, and Managing E-mail
Getting e-mail
Choosing the e-mail account and displaying the Inbox
To display an account and its Inbox:
Getting e-mail by subject or getting the entire message
To get e-mail messages:
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Auto get mail with notification
Scheduling auto get mail
To set up a scheduled auto get mail:
Page
Auto get notifications
Setting notification options
To set notification options:
Making your handheld buzz or blink when you get new e-mail
To make your handheld buzz or blink when you get new e-mail:
Viewing and using the Reminders screen
To view the Reminders screen:
Auto get mail retries
Resource issues with auto get mail
Inbox icons in the VersaMail application
Reading e-mail
To read a message:
Plain text and HTML e-mail
To select whether to receive e-mail messages in HTML or in plain text format:
Viewing other folders
To view other folders:
Managing display options in the folders list view
To change the sort order:
To select a one-line or two-line view:
To display or hide a column in a folders list view:
To change the font:
To select colors for read and unread mail:
To change the size of a column in the folders list view:
To change the font of a composed message:
Moving e-mail between folders
To move one e-mail message:
To move multiple e-mail messages:
Page
Creating and editing mail folders
To create and edit e-mail folders:
Creating and sending new e-mail
To create a new e-mail message:
Addressing a message by typing the address
To enter the address:
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Addressing a message using Address Book
To use an address from Address Book:
Using Smart Addressing to address a message
To use Smart Addressing to address a message:
Turning Smart Addressing on or off
To turn Smart Addressing on or off in VersaMail Preferences:
Composing and sending e-mail
To compose the rest of the e-mail and send it:
Send retry
To select automatic send retry:
Send retry notifications
Modifying messages in the Outbox
Outbox icons in the VersaMail application
Completing drafts
Attaching a personal signature
To create a personal signature:
Forwarding e-mail
To forward e-mail:
Page
Replying to e-mail
To reply to an e-mail message that you are reading:
To reply to an e-mail message from the folders list:
Working with URLs
Working with attachments
Downloading attachments to your handheld
To download an attachment:
Page
Downloading large attachments
To download a single attachment that exceeds the maximum message size:
To download multiple attachments whose total size exceeds the maximum message size:
Saving attachments to an expansion card
To save an attachment to an expansion card:
Attaching files from a handheld application
To attach a file from a handheld application:
Attaching files from an expansion card
To attach a file from an expansion card:
Forwarding an attachment
To forward a message with an attachment:
Deleting messages
To delete one or more messages:
To delete messages before a certain date:
Page
Emptying the trash
To empty the trash:
To have the trash emptied automatically:
Marking messages as read or unread
To mark messages as read or unread:
Page
Setting preferences for getting and deleting e-mail
To set e-mail preferences:
Page
Adding or updating an Address Book entry directly from a message
To add a new Address Book entry:
CHAPTER 4
Synchronizing E-mail Between the Handheld and the Desktop
Configuring an account in HotSync Manager
To start PalmVersaMail HotSync Conduit
Setting synchronization options and account settings
To configure an account and set the synchronization options:
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To set handheld synchronization settings:
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Account information screens
To view the Account Overview screen:
To view the Handheld Settings Overview screen:
Palm VersaMailHotSync Conduit shortcuts
Verifying handheld account settings before synchronizing accounts
Configuring Microsoft Outlook
To configure Microsoft Outlook:
Configuring Microsoft Outlook Express
To configure Outlook Express:
Configuring Eudora
Converting attached files
To turn off attachment conversion plug-ins:
Page
Synchronizing an account
To select which accounts are synchronized during a HotSync operation:
Page
Synchronizing multiple accounts
Using SSL with the conduit
CHAPTER 5
Going Beyond the Basics
Managing mail filters
Creating mail filters
To create a filter:
Page
Turning filters on and off
To turn a filter on or off:
Editing or deleting a filter
To edit or delete a filter:
Setting network and connection preferences
Setting network preferences
To select or create a service:
Entering a username
To enter a username:
Entering a password
To enter a password:
Selecting a connection
To select a connection:
Adding telephone settings
To enter your server phone number:
Entering a prefix
To enter a prefix:
Disabling call waiting
To disable call waiting:
Using a calling card
To use a calling card:
Setting a service as the default connection for your handh eld
Setting connection preferences
Editing connections
To edit the IR-to-phone connection:
Page
Managing mail settings
To select the account whose settings you want to manage:
To change the protocol type:
To change your username or password:
To set a default service for this account (different from the default service for your handheld):
To change e-mail address/mail server settings:
To change incoming mail server settings:
To set additional incoming mail options:
To set outgoing mail server (SMTP) settings:
To set additional outgoing mail options:
Adding APOP to an account
To edit an account and add APOP:
Adding ESMTP to an account
To edit an account and add ESMTP:
Setting advanced account preferences
To set advanced account preferences:
Page
Cutting and copying text from an e-mail message for use in other applications
To copy and paste text from an e-mail message:
To paste the text elsewhere in the VersaMail application or in another application:
To cut/copy and paste text from within a Word document:
Using the command bar
To access the command bar on your handheld:
Changing e-mail header details
(Subj field).
To switch between short header and full header view:
Backing up mail databases
To back up the e-mail database:
Wireless IMAP folder synchronization
To wirelessly synchronize handheld/mail server IMAP folders during a Get Mail operation:
To wirelessly synchronize handheld/mail server IMAP folders from the Options menu:
Using Secure Sockets Layer (SSL)
To send messages so that they appear to have been sent over a secure connection:
APPENDIX A
Five-way Navigation in P alm VersaMail Personal E-mail Software
Page
To read and delete a message:
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To use a keyboard shortcut:
APPENDIX C
Frequently Asked Questions
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Index
A
B
C
D
E
F
G
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